New Teacher Orientation PAYROLL DEPARTMENT 2013 -2014 School Year - - PowerPoint PPT Presentation

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New Teacher Orientation PAYROLL DEPARTMENT 2013 -2014 School Year - - PowerPoint PPT Presentation

Jul 04, 2023 466 likes •760 views

New Teacher Orientation PAYROLL DEPARTMENT 2013 -2014 School Year Notes from the Payroll Department Payroll Staff TimeClock Plus Extra Duty Supplemental Pay Leave Direct Deposit W-4 2013 2014 Pay Schedule

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SLIDE 1

New Teacher Orientation

2013 -2014 School Year

PAYROLL DEPARTMENT

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SLIDE 2

Notes from the Payroll Department

  • Payroll Staff
  • TimeClock Plus
  • Extra Duty Supplemental Pay
  • Leave
  • Direct Deposit
  • W-4
  • 2013 – 2014 Pay Schedule
  • Questions
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SLIDE 3

Contact Information

Main Line: 444-4559

Fax: 444-4554 Jason Martinez Payroll Supervisor ext.4559 jason.martinez@eisd.net Nina Cisneros Payroll Specialist

  • ext. 7031

ncisneros@eisd.net Mary Helen Flores Payroll Specialist

  • ext. 7027

mflores@eisd.net Maria Graham Payroll Specialist

  • ext. 7030

mgraham@eisd.net Eric Olivarez Payroll Specialist

  • ext. 7023

eric.olivarez@eisd.net

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SLIDE 4

Time Clock

  • Clocking IN
  • Approving time

On screen Time Clock Station

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On-Screen Time Clock

Double Click On-Screen Icon Click on “Clock In”

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SLIDE 6

On-Screen Time Clock

Enter your 6 digit Employee ID Number & Click “OK” Your name, time, and date will appear as below, then click “Continue”

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SLIDE 7

On-Screen Time Clock

Choose CORRECT JOB CODE and Click “OK” Click “OK”

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SLIDE 8

Time Clock Station

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SLIDE 9

Station Clocking IN

  • Press Clock in
  • Either Swipe your ID BADGE or

Enter your 6 Digit Employee ID Number and press ENTER

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SLIDE 10

Station Clocking IN

  • Your Name, Time and Date will appear, if this is

correct, Press the “YES/ENTER” button.

  • When the display below appears, please use the

“F1 & F2” buttons to scroll up and down to choose between Job Codes

  • Press the “YES/ENTER” button when the

correct one appears.

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SLIDE 11

Station Clocking IN

  • You have finished Clocking IN
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Approving Time

  • All employees need to finish

APPROVING their time by 9am on Monday, EVERY WEEK.

  • Contact your campus Editor to

correct any missed punches ASAP

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Approving Time

  • Use Computer Application
  • Double Click Icon
  • Click on VIEW
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SLIDE 14

Approving Time

  • Enter your 6 digit Employee ID

Number and CLICK “OK”:

009898

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SLIDE 15

Approving Time

  • Your name, time and date will appear

as below

  • Click on VIEW drop down box
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SLIDE 16

Approving Time

  • Select Hours
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SLIDE 17

Approving Time

  • The current week’s time will appear
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Approving Time

  • Before Approving, check to make sure you have

time for everyday in the week.

  • Under the “APPROVED” column click on

“Individual Boxes” for each day to approve

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SLIDE 19

Approving Time

  • You can click the arrow to view

prior weeks

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SLIDE 20

Approving Time

  • When done approving, Click DONE

to close

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SLIDE 21

Approving Time

  • Click OK and this will close VIEW

INFORMATION screen

YOU ARE DONE!!!!!

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SLIDE 22

Extra Duty/Supplemental Pay

  • Timesheets are required to pay an employee

working extra duty (with the exception of those clocking in and out). As we go paperless , multiple job codes will appear on Time Clock when clocking

  • in. You will need to choose the job code that

pertains to the job you are performing.

  • Timesheets submitted to the campus secretary

should only contain time worked during a one month timeframe. As we go paperless, this will change.

  • Payment for work done in one month will not be

made until the following month if all required approvals are made by the scheduled due date.

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SLIDE 23

Leave

  • Leave – a 1/2 day is earned every 18

worked days amounting to a total of 5 local & 5 state leave days a fiscal year.

  • Please make sure when requesting leave

days to indicate which leave type to be

  • used. (Local or State)
  • Note: This can be quite confusing so if

you are on leave contact the Payroll Department for further details.

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SLIDE 24

Direct Deposit

  • It’s convenient and hassle-free.
  • Fill out a Direct Deposit enrollment form

and submit it to the Payroll Department along w/a voided check to complete your enrollment.

  • Able to send deposits to multiple accounts.
  • If you do not sign up for Direct Deposit

you will be enrolled in the Pay Source Card through Compass Bank

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SLIDE 25
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SLIDE 26

W-4 Changes

  • Changes to exemptions/withholdings on

your W-4 need to be submitted by the first week of the month to take effect on the next monthly pay date.

  • Changes to your name and/or address need

to be made on your W-4 and submitted to the Human Resources Department

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SLIDE 27

2013-2014 Pay Schedule

Pay Date Pay Period Date Due Date

Sept 20 8/3 – 8/30 Sep 3 Oct 25 8/31 – 9/27 Sep 30 Nov 22 9/28 – 10/25 Oct 28 Dec 20 10/26 – 11/29 Nov 25 Jan 17 ’14 11/30 – 12/27 Jan 6 Feb 25 12/28 – 1/24 Jan 27 Mar 25 1/25 – 2/21 Feb 24 Apr 24 2/22 – 3/28 Mar 31 May 23 3/29 – 4/25 Apr 28 Jun 25 4/26 – 5/23 May 27 Jul 25 5/24 – 6/27 Jun 30 Aug 25 6/28 – 8/1 Aug 04

* These due dates are subject to change. Principals/ Directors will be notified of any changes.

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SLIDE 28

Questions?

If we did not discuss something that you still have questions on, please call

  • r email me directly.

The Payroll Department