New Teacher Orientation PAYROLL DEPARTMENT 2013 -2014 School Year - PowerPoint PPT Presentation

New Teacher Orientation PAYROLL DEPARTMENT 2013 -2014 School Year

Notes from the Payroll Department • Payroll Staff • TimeClock Plus • Extra Duty Supplemental Pay • Leave • Direct Deposit • W-4 • 2013 – 2014 Pay Schedule • Questions

Contact Information Main Line: 444-4559 Fax: 444-4554 Jason Martinez Payroll Supervisor ext.4559 jason.martinez@eisd.net Nina Cisneros Payroll Specialist ext. 7031 ncisneros@eisd.net Mary Helen Flores Payroll Specialist ext. 7027 mflores@eisd.net Maria Graham Payroll Specialist ext. 7030 mgraham@eisd.net Eric Olivarez Payroll Specialist ext. 7023 eric.olivarez@eisd.net

Time Clock • Clocking IN On screen • Approving time Time Clock Station

On-Screen Time Clock Click on “Clock In” Double Click On-Screen Icon

On-Screen Time Clock Enter your 6 digit Employee ID Number & Click “OK” Your name, time, and date will appear as below, then click “Continue”

On-Screen Time Clock Choose CORRECT JOB CODE and Click “OK” Click “OK”

Time Clock Station

Station Clocking IN • Press Clock in • Either Swipe your ID BADGE or Enter your 6 Digit Employee ID Number and press ENTER

Station Clocking IN • Your Name, Time and Date will appear, if this is correct, Press the “YES/ENTER” button. • When the display below appears, please use the “F1 & F2” buttons to scroll up and down to choose between Job Codes • Press the “YES/ENTER” button when the correct one appears.

Station Clocking IN • You have finished Clocking IN

Approving Time • All employees need to finish APPROVING their time by 9am on Monday, EVERY WEEK. • Contact your campus Editor to correct any missed punches ASAP

Approving Time • Use Computer Application • Double Click Icon • Click on VIEW

Approving Time • Enter your 6 digit Employee ID Number and CLICK “OK” : 009898

Approving Time • Your name, time and date will appear as below • Click on VIEW drop down box

Approving Time • Select Hours

Approving Time • The current week’s time will appear

Approving Time • Before Approving, check to make sure you have time for everyday in the week. • Under the “APPROVED” column click on “Individual Boxes” for each day to approve

Approving Time • You can click the arrow to view prior weeks

Approving Time • When done approving, Click DONE to close

Approving Time • Click OK and this will close VIEW INFORMATION screen YOU ARE DONE!!!!!

Extra Duty/Supplemental Pay • Timesheets are required to pay an employee working extra duty (with the exception of those clocking in and out). As we go paperless , multiple job codes will appear on Time Clock when clocking in. You will need to choose the job code that pertains to the job you are performing. • Timesheets submitted to the campus secretary should only contain time worked during a one month timeframe. As we go paperless, this will change. • Payment for work done in one month will not be made until the following month if all required approvals are made by the scheduled due date.

Leave • Leave – a 1/2 day is earned every 18 worked days amounting to a total of 5 local & 5 state leave days a fiscal year. • Please make sure when requesting leave days to indicate which leave type to be used. (Local or State) • Note: This can be quite confusing so if you are on leave contact the Payroll Department for further details.

Direct Deposit • It’s convenient and hassle -free. • Fill out a Direct Deposit enrollment form and submit it to the Payroll Department along w/a voided check to complete your enrollment. • Able to send deposits to multiple accounts. • If you do not sign up for Direct Deposit you will be enrolled in the Pay Source Card through Compass Bank

W-4 Changes • Changes to exemptions/withholdings on your W-4 need to be submitted by the first week of the month to take effect on the next monthly pay date. • Changes to your name and/or address need to be made on your W-4 and submitted to the Human Resources Department

2013-2014 Pay Schedule Pay Date Pay Period Date Due Date Sept 20 8/3 – 8/30 Sep 3 Oct 25 8/31 – 9/27 Sep 30 Nov 22 9/28 – 10/25 Oct 28 Dec 20 10/26 – 11/29 Nov 25 Jan 17 ’14 11/30 – 12/27 Jan 6 Feb 25 12/28 – 1/24 Jan 27 Mar 25 1/25 – 2/21 Feb 24 Apr 24 2/22 – 3/28 Mar 31 May 23 3/29 – 4/25 Apr 28 Jun 25 4/26 – 5/23 May 27 Jul 25 5/24 – 6/27 Jun 30 Aug 25 6/28 – 8/1 Aug 04 * These due dates are subject to change. Principals/ Directors will be notified of any changes.

Questions? If we did not discuss something that you still have questions on, please call or email me directly. The Payroll Department