Colleague Integration, and Affordable Care Act Compliance Mike - - PowerPoint PPT Presentation

RMUG 2014 Laramie County Community College

Automated Timekeeping, Colleague Integration, and Affordable Care Act Compliance

Mike Bowman Senior Account Executive Higher Ed Division

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RMUG 2014 Laramie County Community College

• 25 Years – 1 Focus
• All development, support, administrative and ancillary

staff are employees of DMI in our Texas Corporate Headquarters

• Deloitte & Touche Fast 500, 3 Years – Fastest growing

technology companies in North America

• ~50,000+ organizations, 500+ Colleges & Universities

(100+ Ellucian), 4,000,000+ users.

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About TimeClock Plus:

RMUG 2014 Laramie County Community College

• TimeClock Plus offers bi-directional interface to Colleague
• TimeClock Plus is the only recognized Time & Attendance

Partner of Ellucian

• TimeClock Plus offers a “Hybrid” environment, offering users

the flexibility of both Client/Server & Web Interfaces (Hosted or On-Premise)

• TRUE REAL TIME – no polling, yet no downtime
• TimeClock Plus has very little overlap with Colleague

What Makes TimeClock Plus Unique?

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RMUG 2014 Laramie County Community College

TC+ Objectives For Higher Ed

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• Offer a reliable, dependable timekeeping system from the time of

the employee clock operation to the transmission of an electronic payroll file to Ellucian Colleague

• Offer Real-Time reporting and proactive labor management to

department managers

• Assist with legal compliance for labor tracking
• Minimize or eliminate paper-based timekeeping & leave processes

throughout the college

• Allow for the accurate multi-job tracking of employee time worked
• Eliminate dual entry and manual keying of data between TimeClock

Plus and Colleague

RMUG 2014 Laramie County Community College

• TimeClock Plus is scalable:
• From small colleges and universities like Sweet Briar College and Angelo

State University to large Division I institutions like Virginia Tech, Texas Tech, and University of Pennsylvania

• TCP knows the needs of Higher Education:
• High Turnover, Student Workers, and Dual Data Entry
• Comp time vs 1.5X Overtime vs 1.0X Overtime
• Dual Employees with multiple Jobs
• Weighted/Blended Overtime
• Ease of Use, Learning Curve
• No TimeClock Plus experience required
• Only show what is necessary for supervisors/managers
• Flexible interface without custom development

TimeClock Plus Solution Summary

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RMUG 2014 Laramie County Community College

Employee Clocking Options

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RMUG 2014 Laramie County Community College

Employee Clocking Options

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RMUG 2014 Laramie County Community College

Employee Clocking Options

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RMUG 2014 Laramie County Community College

Questions??

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Contact Information Mike Bowman 800-749-8463 ext 7614 mike@timeclockplus.com www.timeclockplus.com

RMUG 2014 Laramie County Community College

Moving to an Electronic Timekeeping System

Herry Andrews, Director of Accounting Services Laramie County Community College

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RMUG 2014 Laramie County Community College

• Paper timesheets
• Search for Vendor
• Setup
• Pilot Group
• Bring on in groups
• Reports
• Future

− All Leave requests and approvals − ACA Reporting

LCCC Experience

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RMUG 2014 Laramie County Community College

• Approve Time in Time Clock Plus
• Export from Time Clock Plus
• Batch Import to Colleague (TCBE)
• Information now in TCDE
• Review imported information
• Process Payroll

Overview

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RMUG 2014 Laramie County Community College

Time Clock Plus Export

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RMUG 2014 Laramie County Community College

Export File in an Excel Format

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RMUG 2014 Laramie County Community College

Sample File Export

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RMUG 2014 Laramie County Community College

Import File Definition

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RMUG 2014 Laramie County Community College

TCBE- Time Card Batch Entry (Import)

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RMUG 2014 Laramie County Community College

TCDE- Imported Time Ready for Processing

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RMUG 2014 Laramie County Community College

Any Questions? Herry Andrews 307-778-1231 handrews@lccc.wy.edu Questions

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