Colleague Self Service Board of Trustees Draft for November 14, - PowerPoint PPT Presentation

Colleague Self Service Board of Trustees Draft for November 14, 2019 1

What is Colleague Self Service An interactive web application enabling students, faculty and staff to interact with their individual information in the Colleague databases. An enhanced, modern version of WebAdvisor 2

District Wide Collaboration Education Information Admissions & Financial Aid Counseling Guided Planning Technology Records Pathways Committees 3

Self Service Modules Financial Academics Employment Daily Work Information • Course • Financial Aid • Tax Information • Student Catalog Finance • Student • Earnings Administration • Grades Finance Statements • Financial Aid • Enrollment • Tax Information • Faculty Counseling Verification Contracts • Time Entry • Unofficial • Total Transcript Compensation • Time History 4

Alignment  Aspen Report  Ed Master Plans  Supporting Guided Pathways  Strategic Enrollment Management  Vision for Success Goals – Adopted August 9, 2018  WebAdvisor Going Away in 2021  2018-2020 IT Initiatives 5

Four Pillars of Guided Pathways 6

YCCD Strategic Plan - Goal 1 Increase student success and maximize the student experience through andragogy, curriculum and well-aligned student services programs designed to enhance student learning and completion by 2023  i . Increase by at least 20 percent the number of students annually who acquire associate’s degrees, credentials, certificates, or specific skill sets that prepare them for an in-demand job;  ii. Increase by 35 percent the number students transferring annually to a UC or CSU;  iii. Decrease the average number of units accumulated by students earning associate’s degrees to 79 units;  iv. Increase to 76% the percentage of CTE students who report being employed in their field of study to 76;  v. Reduce by 40% the equity gaps across all the above measures through faster improvements among traditionally underrepresented student groups; fully closing those achievement gaps within 10 years. 7

Student Self Service Initiative Phase I (2018-2019) Phase II (2019-2020) Phase III (2019-2021) Transition WebAdvisor to Implement Student Planning Finalize all WebAdvisor utilize our Single Sign On transition • Degree Audit • Online Education Plans Providing branded sites for Maintenance each college Implement Student Advising Tools Introduce new Self Service modules Self-Service Registration 8

Phase I – New Self Service Modules  New Financial Aid Module  Course Catalog  Graduation Petitions  Enrollment Verification  User Profiles  Person Proxy 9

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Phase II  Student Planning Modules  View “My Progress” within selected program [Degree Audit]  “What if” analysis for changing programs  Load a sample course plan – (scheduling)  Planning and Scheduling  Online Ed Plans - timeline  Current schedules  Counseling Notes  Petitions & Waivers 14  Course Catalog & Registration

Phase II Timeline JUN 2019 OCT 2019 NOV 2020 Student Planning Workgroup Participatory Governance Degree Audit, Student meeting to evaluate degree Road Show (aka Focus Planning, Registration Go audit, advising and student Groups) Live for SP 2021 planning Complete setup for three pilot programs: SOCIL, ECE, Pilot Registration for Fall 2020 MFTG (3 programs) SEPT 2019 APR 2020 15

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My Progress 17

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Load a Sample Course Plan 25

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Scheduling & Registration 30

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Advising Tool for Counselors 35

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Four Pillars of Guided Pathways 43

 Degree Reclamation  Reduce stop-out through proactive outreach and reengagement efforts  Reverse transfer - awarding associate What next? degrees to students who have transferred in pursuit of a bachelor’s degree before completing the requirements for an associate degree  Possibility of auto-graduating students for certificates and degrees earned 44