COLLABORATIO N TIME: HOW TO ASK FOR IT, AND HOW TO USE IT! Brought to you by the ESA Behavioral Health Coalition Catheleen Schlotter, Washington Association of School Social Workers Carrie Suchy, Washington State Association of School Psychologists Heather Graham, School Nurse Organization of Washington Nita Hill, Washington School Counselors Association
GOALS FOR TODAY ➢ Attendees will learn strategies to use in advocating for collaborative team time at the building, district, and state level ➢ Attendees will learn evidence based components of effective professional collaboration ➢ Attendees will learn a model format for collaborative team time
WHO IS HERE TODAY Building Principals District Administrators Other?
BACKGROUND INFORMATION Who is part of the ESA Behavioral Health Coalition, and why was it formed?
ORIGIN OF THE ESA-BEHAVIORAL HEALTH COALITION The School Social Workers and School Psychologists had representatives testifying on the same bills and referencing one another’s work in our testimony We connected after testimony and formed the idea of this group, then we went home and made it a reality!
Go to www.wsasp.org/esabhc for all ESA Behavioral Health Coalition materials
Did you know… Learning supports are necessary in addition to effective academic instruction to ensure that all students are socially, emotionally, behaviorally, physically and mentally well, so that they are able to consistently engage in learning? National research indicates that approximately 20 percent of youth have diagnosable mental health conditions (Merikangas et al., 2010)
The Survey Results re: Current Ratios Each organization conducted a survey in 2015, and of those who responded: ➢ 91% of Social Workers are above the nationally recommended ratio of 1:250 ➢ 75% of Psychologists are above the nationally recommended ratio of 1:700 ➢ 62% of Nurses are above the previous nationally recommended ratio of 1:750, though the recommended ratio has changed to 1:School ➢ 95% of Counselors are above the nationally recommended ratio of 1:250***
WHERE DOES THIS HAPPEN? This is a multidisciplinary team team at a tier 2 level after a problem has been identified by a tier 1 team or administration to begin a problem solving model looking at a problem from the Integrated Student Service perspective with all the varied training and perspectives therein.
WHY INTEGRATED STUDENT SERVICES? ESSA requires non- cognitive measures to show growth… Decreased liability over missing an internalizing or suicidal student Improves access to support for students Improves support for classroom teachers Employee Morale Improvement in second hand trauma by staff
ISS CAN HELP DISTRICTS AND BUILDINGS WITH Chronic Absenteeism [WHY, not how much…] Suicide Prevention/Intervention Drug and Alcohol Prevention/Intervention Crisis Response Mental Health Crisis Intervention Social Emotional Screening and Interventions School Climate School Engagement Drop Out Prevention Disproportionality in Discipline System or Student level concerns
ADVOCACY STRATEGIES
ADVOCACY : PICKING THE APPLES FROM THE TREE
2017 AWSP/WASA Conference 1. START WITH WHAT WE DO HAVE……. National Model recommendations: Counselors = 1:250 17 h 42 h 90 h Nurses = 1:School 3 h 2 h 34 h Social Workers = 1:250 1.5 h 12 m 30 m Psychologists = 1:700 40 m 15 m 4 m
2. GET ADVICE FROM THOSE WHO ARE ON THE PATH Insert advice here from Mt. Vernon
3. UNDERSTAND YOUR AUDIENCE……..
4. PROVE IT………
KINDER – 42 discipline referrals so far by 21 different students FIRST – 14 discipline referrals so far by 7 different students SECOND – 18 discipline referrals so far by 12 different students THIRD – 18 discipline referrals so far by 15 different student FOURTH – 15 discipline referrals so far by 11 different students FIFTH – 1 discipline referral so far by 1 student SIXTH – 6 discipline referrals so far by 6 different students
Attendance pyramid http://www.attendanceworks.org/wordpress/wpcontent/uploads/2015/07/Pyramid-worksheet-3.pdf
SCHOOL NURSE CORPS Administered through OSPI and the nine Educational Service Districts, the School Nurse Corps program provides grants or direct staffing to the states neediest rural districts to ensure all students in Washington State have access to a school nurse http://www.k12.wa.us/HealthServices/SchoolNurse.aspx
SHARE OUT Do you all know of any other resources available?
RESOURCES OPSI Data Analytics Arne Duncan letter re funding sources: https://www2.ed.gov/policy/elsec/guid/secletter/140630.html
Many models for getting the work done!
EFFECTIVE PROFESSIONAL COLLABORATION
PRIOR KNOWLEDGE 0-5: How familiar are you with Professional Learning Communities? 0-5: How familiar are you with the Problem Solving Model? 0-5: How familiar are you with models for professional Collaboration?
• Objective vs subjective interviewing Consultation • Observation and data gathering • Making recommendations Problem Solving • Data-driven • Solution focused Model • Emphasis on documentation • Clear structure and purpose Professional • Address most pressing (academic) challenges Learning • Support from all levels of the school Communities system • Atmosphere of trust
THE ESSENTIAL FUNCTION OF A PROFESSIONAL LEARNING COMMUNITY IS CONVERSATION AROUND STUDENT LEARNING. THE MAIN THING IS TO KEEP THE MAIN THING THE MAIN THING . – STEVEN COVEY
CHARACTERISTICS OF A PLC Shared vision Establishing norms/roles Focus on student learning Collaborative teams Collective inquiry into best practices and our current reality Action orientation Commitment to continuous improvement Results orientation adapted from Rick DuFour
PROBLEM SOLVING MODEL Problem Identification Problem Plan Evaluation Analysis Plan Plan Implementation Development
PROBLEM IDENTIFICATION Problem Identification Objectively define the problem in measurable terms, and then... MEASURE IT!
PROBLEM ANALYSIS Problem Analysis Analyze the collected data to guide your decisions in planning
PLAN DEVELOPMENT Work collaboratively with the team to design the plan or intervention
PLAN IMPLEMENTATION Assign roles to team members for implementation of the plan
PLAN EVALUATION Evaluate the plan! • Review intervention data to determine if the plan was successful • If not go back to Problem Identification
CONSULTATION An indirect method of practice that assists others to become more effective in dealing with their complex work-related problems Strengths based Voluntary relationship Open, honest, and at times vulnerable communication
CONSULTATION Organizational consultation Program consultation Educational and Training consultation Mental health consultation Behavioral consultation Clinical consultation
STAGES OF CONSULTATION Exploration Negotiation Contracting Needs Assessment and Problem Identification Goal Setting Consultation Model Selection Intervention Implemented Outcome Evaluation
CONSULTATION CONSIDERATIONS Privacy of minors Confidentiality Informed consent Conflict of interest Cultural competence
AND SO… We all have models in place for this kind of work, how can you make it most effective? Turn and Talk: What systems are in place for teams in your building/district already How can you use those models to implement this? What help do you need?
MODEL FORMAT FOR COLLABORATIVE TEAM TIME
KEY COMPONENTS FOR THE TEAM Assign Key Roles Facilitator, note taker, time keeper, etc. Set a clear and focused agenda Set time boundaries Helps to keep the conversation focused Include time and a place in notes for action items Share meeting notes with all team members every time Digital or paper, what ever works for the team Set the next meeting and dead lines for all action items Follow up on previous meetings action items
CRITICAL COMPONENTS FOR THE MEETING (TIPS TRAINING) Include a behavioral definition of target behavior Have a direct measure of the target behavior prior to intervention Include a step-by-step intervention plan Graph intervention results Compare pre-intervention and post-intervention performance Develop a hypothesized reason for the problem Gather evidence that the intervention was implemented as designed Full power point at: www.pbis.org/common/cms/files/Forum12/E2_TIPS_Teaser.pdf
STARTING POINTS Starting points for this work do not have to be 100% aligned with the models. Start with School Nurse, School Counselor, Vice Principal meeting about kids of concern Care Teams: May already have all 4 professions represented and include teachers and administration to talk about kids! District Crisis Response Teams may exist with these professions working together MTSS data teams What else?
SAMPLE MEETING AGENDAS AND MEETING NOTES TEMPLATES
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