Mississippi State Port Authority Port of Gulfport Restoration - - PowerPoint PPT Presentation

Mississippi State Port Authority Port of Gulfport Restoration Program

Pre-Bid Meeting West Pier Construction Phase 2 Project No. 304

December 3, 2015

Agenda

–Instruction to Bidders –Project Description –Section 3, Davis Bacon –Written Questions

Participating Contractors

• Client/Owner: Mississippi State Port

Authority, Mississippi Development Authority

• Program Manager: CH2M Hill
• Designer/Engineer: Neel Schaffer
• Construction Management: Yates

Anderson Joint Venture

Instruction to Bidders

• Submittal received 10:00 a.m. December 22, 2015
• Sealed bid marked:
• West Pier Construction Phase 2
• Project No. 304
• Instructions to Bidders Checklist
• Please make sure all items are submitted

Instruction to Bidders

(a) PLEASE READ ALL ITEMS CAREFULLY! Completed Bid Form and other documentation required in Section 00 43 00 Procurement Form Supplements. (b) A copy of each Subcontractor’s current State of Mississippi Certificate of Responsibility. (c) A copy of bidder’s current Mississippi State Certificate of Responsibility. (d) Certification letter stating that new hires shall be local residents consistent with Section 3 and Mississippi Code §§ 31-5-17 and 31-5-19. (e) Certification letter stating that bidder will agree to use Mississippi products over non-Mississippi products pursuant to the provisions of Mississippi Code § 31-5- 23. (f) Bid Bond in the amount of ten percent (10%) of the total bid amount. (g) If bidder is a non-resident contractor, bidder must provide with bid a copy of bidder’s current state law pertaining to that State’s treatment of non-resident contractors. (h) Certification regarding debarment, suspension, other responsibility matters and lobbying. (i) ALL Section 3 requirements as described in Award of Contract section. (j) ALL requirements for Mississippi Jobs First (Miss. Code Ann. § 31-5-37).

Contract

• Must acknowledge all addendums
• Use correct bid forms
• Questions:
• Email: RFPQuestions@shipmspa.com

What is Section 3?

HUD’s Section 3 program requires that recipients of certain HUD financial assistance to the greatest extent feasible provide job training, employment, and contract opportunities for low or very-low income residents in connection with projects and activities in their neighborhoods.

• Not race or gender specific
• Not an entitlement for eligible individuals

and businesses.

• Not DBE/WBE/MBE (though they may

also qualify as a Section 3 business)

• Not optional

What Section 3 is Not

Applicability

• Section 3 requirements apply to the

entire project or activity, regardless

• f whether it is partially or fully

funded.

Section 3

• Section 3 applies to the PGRP because of the

expenditure of HUD funds on public construction

• Section 3 differs from Minority Business

Enterprise/ Women Owned Business Enterprise

• Section 3 preferences focus on household

income and location

• Section 3 preferences are race and gender

neutral

Reference: www.hud.gov/offices/fheo/section3/FAQ08.pdf 12 U.S.C. §1701 and 24 CFR Part 135.5

PGRP Section 3 Goals

• 30% of all employment and training
• pportunities to be awarded to Section 3

residents

• 10% of all construction contracting
• pportunities to be awarded to Section 3

businesses

• 3% of all non-construction contracting
• pportunities to be awarded to Section 3

businesses

Demonstrate commitment to the achievement of the PGRP Section 3 goals

All bidders are required to demonstrate commitment to the achievement of the PGRP Section 3 goals in one of the following two ways:

• (1) A bidder must certify as a Section 3 business concern; or
• (2) A bidder must provide a Section 3 plan detailing how the bidder will

meet the required Section 3 subcontracting goal of providing subcontracting

• pportunities to Section 3 business concerns in an amount not less than 10% of

the total contract amount. In the subcontracting plan, the bidder should include the necessary number of Section 3 business subcontractors to meet or exceed the goal for this contract. The plan should also clearly state the total dollar value that will be self-performed and the total dollar value which will be subcontracted to Section 3 Business Concerns; providing for each listed Section 3 Business Concern a fully completed Section 3 Business Certification form including the company name, address, contact person, telephone number, and e- mail address; the amount to be performed/subcontracted; the scope of work to be performed; and the anticipated timeframe for performance of the work.

If a bid is submitted without satisfying one of the two requirements set forth above, then that bid will be deemed non-responsive and rejected.

HUD Section 3 - Applied to PGRP

PGRP shall make available to Section 3 Residents and Section 3 Businesses economic (jobs and training) and contracting

• pportunities
• Target Area:

Harrison, Hancock and Jackson counties ONLY

Bid Preferences- Section 3, DBE’s

• For local business qualification (Corporate
• r main-office within Mississippi)
• For minority-owned, small, woman-
• wned, veteran owned or otherwise

designated DBE based on HUD guidelines.

• Respondent is a Section 3 business

concern

• The Contract will be awarded to the lowest

responsive, responsible bidder, subject to the preference for a Section 3 Business Concern as set forth in the Instructions to Bidders and at 24 CFR Part 135.

• All Section 3 Businesses are encouraged to

submit a bid.

Preference for Section 3 Business Concern

• Category 1- Section 3 businesses that

provide economic opportunities for Section 3 residents in the service area.

• Category 2 - Applicants selected to

administer HUD Youthbuild programs

• Category 3 – Other Section 3 business

concerns

Section 3 Business Concern Order of Priority Preference

• Section 3 Business Concern is either:
• 51% or more owned by Section 3 Residents;
• 30% of full time employees are Section 3 Residents
• r in excess of 25% of the dollar amount of all

subcontracts to be awarded by the prime contractor to Section 3 businesses

• Section 3 Residents are public housing

residents or low (or very low) income persons residing in the PGRP service area (as specifically

defined by HUD, 24 CFR 135.5)

Who can qualify as a Section 3 Business Concern or a Section 3 Resident?

Steps of the Section 3 Certification Process:

• Complete Section 3 Business Concern

Certification form

• Submit completed Certification and all necessary

supporting documentation. If submitting with bid package, must submit all documentation along with bids

• Necessary supporting documentation dependent
• n how contractor qualifies as Section 3

business

HUD Section 3 Business Concern Certification Process

Refer to your handouts

• Complete Section 3

Business Concern Certification form

• Submit as part of

procurement proposal/bid package

(with supporting documentation)

HUD Section 3 Business Concern Certification Process

HUD Section 3 Business Concern Certification Process

• If you have submitted Section 3

documentation on a previous bid, you must still submit all required forms and supporting documentation as part of this procurement proposal/bid package.

• Each procurement is independent, so you will

need to submit all required forms and supporting documentation every time you submit a procurement proposal/bid package for this program.

Section 3 Resident Certification Process

Refer to your handouts

Section 3 Resident Certification form

• Individual

completes form

• Can qualify if

household income is “low income” or ”very low income”

HUD Section 3 Hiring Information

• Section 3 Residents are considered first in hiring

processes (for equally qualified)

• All PGRP contractors and subcontractors post new

positions with the Mississippi Department of Employment Security Commission’s WIN Job Centers

How to identify Section 3 Residents?

• PGRP Contractors are required to utilize the WIN Job Centers for open positions
• Utilize local media such as radio, newspapers and television to announce employment
• pportunities
• Contact local community organizations for assistance in identifying Section 3 residents
• Contact PHAs for assistance in identifying Section 3 residents
• Offer contractor events and job fairs at which Section 3 Business Concerns can participate

and Section 3 residents can attend

• Contact organizations such as community centers, employment agencies, churches, non

profits and housing developments

• Post signs and distribute flyers in the community

Requirements:

• Record keeping
• Reporting
• Section 3 plans
• Community outreach

Contract Requirements

Record keeping:

• Employee rosters with date of hire
• Section 3 resident certification forms
• Maintain an interview log through hiring

processes

• Community outreach efforts to connect with

Section 3 residents and businesses

• Company documentation

Contract Requirements

Note: It is the Policy of the Port of Gulfport Restoration Program that records with personal information shall remain in a secured, locked location.

Reporting – monthly reports of:

• All hiring
• All subcontracting opportunities
• All outreach activity
• If you are unable to hire or contract with

Section 3 residents or businesses, then provide a written explanation as to why you could not do so.

Contract– Requirements

Why Davis-Bacon(and Related Acts)?

• DBRA requires payment of prevailing wages
• n federally funded or assisted construction
• projects. The PGRP is such a project.
• The Davis-Bacon Act applies to each federal

government or District of Columbia contract in excess of $2,000 for the construction, alteration, or repair (including painting and decorating) of public buildings or public works.

Davis-Bacon Act (Certified Payroll)

• Contractors and subcontractors are required

to pay covered workers weekly and submit weekly certified payroll records to the Construction Manager.

• Contractors and subcontractors must pay

laborers and mechanics employed directly upon the site of the work the locally prevailing wages (including fringe benefits), listed in the Davis-Bacon wage determination in the contract, for the work performed.

Davis Bacon (continued)

• The US Department of Labor determines the Prevailing Wage

through geographical surveys.

• The Davis-Bacon "prevailing wage" is the combination of the

basic hourly rate and any fringe benefits listed in a Davis-Bacon wage determination. We have included prevailing wage rates for this project in the bid package (included in the Supplemental Conditions).

• Apprentices or trainees may be employed at less than the rates

listed in the contract wage determination only when they are in an apprenticeship program registered with the Department of Labor or with a state apprenticeship agency recognized by the

• DOL. Also, please check with your local union about

Apprenticeship rates.

Related Acts

The Copeland "Anti-Kickback" Act prohibits contractors from in any way inducing an employee to give up any part of the compensation to which he or she is entitled under his or her contract of employment, and requires contractors to submit a weekly statement of the wages paid to each employee performing DBRA covered work.

Related Acts

• Contractors on projects subject to

DBRA labor standards may also be subject to additional prevailing wage and overtime pay requirements under State (and local) laws.

• Also, overtime work pay

requirements under Fair Labor Standards Act may apply.

Consequences of Non-Compliance with Section 3 or Davis Bacon Requirements

• Noncompliance with Section 3 and/or Davis

Bacon (and Related) Act requirements may result in:

• Sanctions
• Delayed Pay Requests
• Termination of contract for default
• Debarment and Suspension from future

HUD/federal contracts

• Prosecution

What happens if I am successful in

• btaining a contract with MSPA?

If you are a successful contractor or sub- contractor:

• We will meet with you for orientation to get

you started off the right foot with hiring, record-keeping, etc.

• We will provide on-going technical

assistance regarding Section 3, Davis Bacon, etc.

• We will be doing periodic monitoring and

providing feedback as to how you are meeting your goals and recordkeeping requirements.

Licensing

• Your business (and your Subcontractors) must hold a

current Mississippi State Contractor’s License at the time of your bid submission.

• To obtain a license in Mississippi please

contact:

• info@msboc.us
• or call 601-354-6161 or (800)880-

6161.

Mississippi Jobs First

• Miss. Code Ann. § 31-5-37. Contractors submitting bids for MSPA projects shall submit

with their bid an employment plan which shall include the following:

• The types of jobs involved in the project
• The skill level of the jobs involved in the project
• Wage information on the jobs involved in the project
• The number of vacant positions that the contractor needs to fill
• How the contractor will recruit, low wage and unemployed individuals for job

vacancies

• Such other information as may be required by the Mississippi Department of

Employment Security

• Proof of registration with the Mississippi Department of Employment Security for

taxation in accordance with the provisions of Title 71

• When a contractor’s bid is accepted, the contractor shall enter into an agreement with

MSPA that requires the contractor not to hire any personnel to fill vacant positions necessary for project for a period of ten (10) days after the date of agreement. During the ten-day period the Mississippi Department of Employment Security shall submit qualified individuals to the contractor to consider for the vacant positions. The contractor shall review the individuals submitted by the department before hiring individuals who are not submitted by the department.

How can I keep informed about the Port and Restoration work?

South Mississippi Contract Procurement Center distributes Legal notices/ads in the Sun Herald PortoftheFuture.com Home and Procurement web pages PortoftheFuture.com email/e-blast Facebook Twitter Construction plan rooms

HUD Section 3

Questions about Section 3? For more information, please contact: Angie Shortt, Contract Administrator Mississippi State Port Authority ashortt@shipmspa.com 228-865-4300 ext: 277

MSPA Port of Gulfport Restoration Program

• Thank you for your time and attention
• Please visit www.PortoftheFuture.com for

more information about our projects, programs and upcoming events

• Please comply with Instructions to

Bidders

• Must acknowledge all addendums
• Use correct bid forms
• Questions:
• Email: RFPQuestions@shipmspa.com
• Questions are due no later than 5:00 pm

December 12, 2015

Design Team

Computer simulation of Mississippi State Port Authority in 2017

Computer simulation of Mississippi State Port Authority in 2017

West Pier Wharf Upgrades Project No. 013

West Pier Wharf Upgrades Project No. 013

ZPMC To Furnish

• 3 Ship-to-Shore, rail-mounted,

container handling gantry cranes designed for Post Panamax Container Ships with approximately 8,000 TEU

• capacity. Scheduled to arrive

in March of 2016.

Ship-to-Shore Gantry Cranes

Ship-to-Shore Gantry Cranes

West Pier Construction Phase 1 Project No. 302

West Pier Facilities Project No. 305

West Pier Facilities Project No. 305

Chemours Projects

Terminal 3 M&R Facility Project No. 305.T3

• Terminal 2 M&R / Admin & Gate
• Ground Storage Tank and Elevated

Platform

• USM Research Vessel Pier
• Commercial Small Craft Harbor Piers

Project

Upcoming Projects That Will Be Active During This Project

Current Overview:

• Radiation Portal Monitor (RPM):

Detection device that allows for a passive, non-intrusive means to screen trucks and other conveyances for the presence

• f nuclear and radiological

materials.

• Three RPM’s:
• 1. East Gate RPM
• 2. North Gate RPM
• 3. West Gate RPM
• One U.S. Customs and Border

Protection (USCBP) Booth.

U.S. Customs and Border Protection

Schedule of Work in West Pier Construction Phase 1:

• New U.S. Customs and Border Protection (USCBP) Booth to be

made operational. Old USCBP to be demolished.

• The current three RPM’s are to be affected as follows:
• East Gate RPM will remain in place.
• West Gate RPM will be taken out of service while new road

and rail are constructed.

• North Gate RPM will be relocated and serve as the interim

West Gate RPM until the new road and rail are constructed.

Construction Traffic Leaving the Port from a secure area will be required to exit through the West Gate.

U.S. Customs and Border Protection

Constraints

• PARKING FOR PASSENGER ONLY VEHICLES WILL NOT BE

PREMITTED ON SITE.

• TWIC CARDS WILL BE REQUIRED FOR ALL CONTRACTOR

PERSONNEL THAT WILL BE ACCESSING THE SECURE AREA OF THE PORT.

• THE WEST PIER IS AN OPERATING TERMINAL OCCUPIED

BY THREE TENANTS. THE CONTRACTOR SHALL NOT INTERFERE WITH TERMINAL OPERATIONS WITHOUT SCHEDULING AND COORDINATING WORK WITH THE TENANT VIA THE CONSTRUCTION MANAGER.

• THE WEST PIER CONSTRUCTION PHASE 1 PROJECT WILL

BE ONGOING AT THE START OF THIS PROJECT AND WILL HAVE SHARED CONSTRUCTION LIMITS. CONTRACTORS MUST COORDINATE WORK WITHIN THESE SHARED LIMITS.

Constraints

Construction Sequencing

Construction Sequencing

MILESTONES

• No. 1 – Wharf Joining – Sheets SW01 to SW09.
• No. 2 - Temporary Chemours Tract and Western

Sections of Tracks C, A, B and B1.

• No. 3 – Cross Dock Facility, Temporary Access

Roads and Western Sections of Terminals 2 and 3

• No. 4 – Temporary Access Roads and Eastern

Sections of Terminals 2 and 3.

• No. 5 – Terminal 1 and Terminal 2.
• No. 6 – Asphalt Surface Course for Phase 1 Roads
• No. 7 – Remaining sections of Tracks C, A, B and

B1.

Traffic Phasing - Phase A

Traffic Phasing - Phase B

Traffic Phasing - Phase C

Traffic Phasing - Phase D

Traffic Phasing - Phase E

Construction Work Overview

• Allowances:
• AT&T to Move Existing Facilities
• Chemours Temporary Rail and Bulk Handling System Changes

The Chemours Temporary Rail Design will be part of an upcoming addendum that will change this allowance item.

• Demolition:
• Includes most of the existing facilities on the West Pier
• Including over 116,000 square yards of existing asphalt

pavement

• Number of existing facilities including the transit shed and water

tower

Demolition

Construction Work Overview

• Structures:
• Joining of existing wharfs
• Cross Dock Platform
• 4 Platforms for electrical systems
• Electrical:
• Power Cable
• Ductbanks
• Manholes
• Switchboards
• Reefer Outlet Assemblies
• Power Factor Correction Units
• High Mast Lighting
• Overhead Power Distribution

Construction Work Overview

• Sitework and Paving:
• 275,000 Tons of Imported Fill
• 149,000 + Tons of Hot Mix Asphalt (All mixes)
• 86,000 + Tons of Crushed Stone
• Traffic Lines and Markings
• Subsurface Drainage
• Waterlines and Fire Hydrant Assemblies
• Railroad:
• 5,900 + Track Feet of new Rail
• 7,900 + L.F. of Rail Underdrains

• Bid Date – December 22, 2015
• Contract Time 470 Calendar Days
• Bidder’s Questions
• Addendums
• Bid Form / Allowances
• Submittals
• Construction

MSPA Port of Gulfport Restoration Program