Microsoft Teams: Navigating the Essentials to Enable Remote Work - - PDF document

5/ 7/ 2020

Microsoft Teams: Navigating the Essentials to Enable Remote Work

Presenters

Tim Sparks, MCP Senior Managing Consultant BKD Technologies tsparks@bkd.com Tiffany Bobbitt Senior Consultant BKD Technologies tbobbitt@bkd.com

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q Microsoft Teams in Your Organization q Navigating the Teams Interface q Meetings with Teams q Settings in Teams

Agenda

What Is Microsoft Teams?

Microsoft Teams (Teams) is the hub for team collaboration in Office 365 that integrates the people, content & tools your team needs to be more engaged & effective

• Chat from anywhere
• Meet from anywhere
• Call from anywhere
• Collaborate from anywhere

Unleash the power of your team!

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Microsoft’s Commitment to Assisting Business Communication During Covid-19

Making Teams available for everyone

• Teams is a part of Office 365. If your organization is licensed for Office

365, you already have it

• If you don’t already have it, there are some simple ways to get Teams

right away

Making Teams Available for Everyone

Individuals

• If you want to get started with Teams, we

can get you up & running right away:

• If you have an email address through work
• r school, sign in using this link. We’ll get

you into Teams in no time

• If you’re using an email address such as

Gmail or Outlook, you can sign up for the free version of Teams by following this link

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Making Teams Available for Everyone

IT professionals

• The self-service links noted previously work great for individuals,

but if you’re an IT professional who wants to roll out Teams centrally, here’s what to do:

• If you work for a business that isn’t currently licensed for

Teams, we’ve got you covered with a free Office 365 E1

• ffer for six months. Contact your Microsoft partner or sales

representative to get started today

• If you work in education & want to set up teachers, students

& administrators on Teams, use Office 365 A1. This free version of Office 365 is available to all educational

• institutions. Sign up by following this link
• Systems: When there’s a sudden increase

in usage, like the surge we recently saw in China

• Location: When there’s an unexpected

event that is location-specific, such as an earthquake or a powerful storm

• People: When there’s an event that

may impact the team maintaining the system, like the COVID-19 outbreak in the Puget Sound area

Keeping Teams Up & Running

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• Active/Active Design
• Reduce Incident Scope
• Fault Isolation

Keeping Teams Up & Running

Staying Productive While Working Remotely with Microsoft Teams

› Ramp up

• Set up your workspace
• Communicate, communicate, communicate
• Maintain healthy boundaries

› Running effective meetings

• Embrace online meetings
• Be mindful & inclusive
• Record your meetings

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› Staying connected

• Make up for missing hallway talk
• Bring the team together
• Have fun!

Staying Productive While Working Remotely with Microsoft Teams

Organization Retail Team General Channel NC460 Sales Channel Sales & Marketing Team General Channel Management (Private) Channel Monthly Reports Channel

Teams & Channels in Microsoft Teams

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Teams in Microsoft Teams

Each team that is created has its own…

• A new Office 365 Group
• A SharePoint Online site & Document

Library

• A OneNote notebook
• Ties into Other Office 365 apps

Channel Content in Microsoft Teams

Each Channel has...

• Posts
• Files
• Applications

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Communication in Microsoft Teams

Microsoft Teams has a variety of communication forms…

• Posts
• Chat
• Alerts
• Calendar
• Calls

Demo

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Join a Meeting from Microsoft Teams

From A Calendar

Microsoft Teams Microsoft Outlook

Join a Meeting from Microsoft Teams

From A Calendar

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Click the Join button, as shown in the below, to be connected to the Teams Meeting

Join a Meeting from Microsoft Teams

From A Channel

Click the Join button, as shown in the below, to be connected to the Teams Meeting

Join a Meeting from Microsoft Teams

Chat View

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User Presence in Teams

Questions

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bkd.com | @BKDLLP

The information contained in these slides is presented by professionals for your information only & is not to be considered as legal advice. Applying specific information to your situation requires careful consideration of facts & circumstances. Consult your BKD advisor or legal counsel before acting on any matters covered