Launch and Policy on Policy Submitted by: Rebecca D. Hunt, PhD - - PowerPoint PPT Presentation

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Launch and Policy on Policy Submitted by: Rebecca D. Hunt, PhD - - PowerPoint PPT Presentation

University Policy Library Launch and Policy on Policy Submitted by: Rebecca D. Hunt, PhD Background of the Policy Library The Policy Library initiative began in 2016 by the University Council- Faculty Senates Rules, Governance and


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University Policy Library Launch and Policy on Policy

Submitted by: Rebecca D. Hunt, PhD

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  • The Policy Library initiative began in 2016 by the

University Council-Faculty Senate’s Rules, Governance and Elections Committee (RGE).

  • Presentations to Faculty Senate and University Council
  • utlined how a policy library would help provide a

centralized place for all university-wide policies to enhance consistency and transparency.

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Background of the Policy Library

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  • A letter to the President in 2017 from shared

governance and the RGE leadership proposed the creation of the policy library and funding for a Policy Librarian.

  • The Policy Librarian position began in August of

2018.

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Background of the Policy Library

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  • University-wide policies were collected in the fall
  • f 2018 and spring of 2019.
  • The Policy Library was launched April 9, 2019. The

link is: https://niu.edu/policies

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Background of the Policy Library

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University Policies are:

  • Statements of principles
  • Associated with the conduct required of Northern

Illinois University employees and students

  • Consistent with the University’s purpose and

mission

  • Must be followed

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Defining University Policies

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Examples of university policies:

  • Alcoholic Beverage Policy
  • Disability Resource Center Policy
  • Clean Desk Policy
  • Nondiscrimination, Harassment and Retaliation

Policy and Procedures for Students, Faculty and Staff

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Defining University Policies

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  • The primary document that formalizes the University

policy making procedures. –Drafted in collaboration with shared governance and university stakeholders

  • Intended to provide structure, consistency, and

transparency to the policy-making process.

  • Establishes the process for developing, reviewing,

approving and maintaining all University-wide policies

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Policy on Managing University Policies

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  • The Constitution and Bylaws are exempt from this

policy.

  • The Constitution and Bylaws will follow

established shared governance procedures.

  • The President is the approval authority for the

Policy on Managing University Policies.

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Policy on Managing University Policies

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The Policy Librarian:

  • Maintains, publishes and notifies the university

community of all approved and revised university policies.

  • Establishes a review cycle for the policies.
  • Works closely with University Archives for proper

archiving of policies.

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Roles and Responsibilities

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The Policy Library Committee:

  • Comprised of university representatives who meet on

a monthly basis.

  • Responsible for reviewing university policy proposals.
  • Recommends approval, revision, rescission, and

rewriting of new and existing policies.

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Roles and Responsibilities

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The Policy Library Committee:

  • Considers whether a policy is necessary and

consistent with the mission of the university.

  • Recommends the appropriate policy approval

authority for final approval of a policy proposal.

  • Identifies, as needed, content experts/other resources

needed for policy development, approval and/or review.

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Roles and Responsibilities

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  • Executive Vice President and Provost (or designee)
  • Vice President for Administration and Finance (or designee)
  • Senior Associate Vice President for Human Resources
  • Executive Secretary of University Council
  • Chair, University Council Rules, Governance, and Elections
  • President, Operating Staff Council
  • President, Supportive Professional Staff Council
  • President, Student Association
  • General Counsel (or designee)

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Policy Library Committee

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  • Policy proposals and revisions are submitted

using the online policy template.

  • The Policy Librarian will submit the policy

proposal/revision to the Policy Library Committee.

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Policy Procedures

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  • The Policy Library Committee will approve the policy

proposal/revisions and send to the Policy Approval Authority (President, University Council, or Board of Trustees).

  • Once vetted, the Policy Librarian will place the policy

proposal/revision on the Policy Library website for 30 days for review and public comment from the university community.

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Policy Procedures

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  • Comments will be reviewed and, if needed,

changes to policy proposal/revision will be made.

  • The final policy proposal/revision is returned to

the Policy Library Committee with relevant changes.

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Policy Procedures

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  • If no further consultation is needed, the

proposal/revision is sent to the Policy Approval Authority for final approval.

  • The Policy Librarian will publish the final

approved policy/revision to the Policy Library website.

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Policy Procedures

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  • The procedure continues for each new policy

proposal or policy revision.

  • All policies will be placed on a three-year review

cycle to keep the policy library current.

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Policy Procedures

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Thank you.

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