Identifying Bid Opportunities Available Opportunities Per the Code - - PowerPoint PPT Presentation

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Identifying Bid Opportunities Available Opportunities Per the Code - - PowerPoint PPT Presentation

Mar 10, 2024 120 likes •634 views

Identifying Bid Opportunities Available Opportunities Per the Code of Maryland Regulations (COMAR) any solicitation where the purchase amount is expected to exceed $15,000 shall be advertised on eMaryland Marketplace. $50,000 This regulation

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Identifying Bid Opportunities

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Available Opportunities

Per the Code of Maryland Regulations (COMAR) any solicitation where the purchase amount is expected to exceed $15,000 shall be advertised on eMaryland Marketplace.

$50,000

This regulation does not apply to all government organizations. County and local government organizations may follow different guidelines/regulations.

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Available Opportunities

County and local government organizations are permitted to use eMaryland Marketplace as a tool to advertise contracting opportunities. Organizations Include:

  • County Governments
  • Local School Systems
  • Colleges & Universities
  • City & Town Governments
  • Other Government Organizations

There are over 400 organizations registered to use eMaryland Marketplace to advertise contracting opportunities.

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Identifying Bid Opportunities

Email Notifications & NIGP Codes

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Email Notifications & NIGP Codes

When any vendor code matches any solicitation code the vendor will receive an email notification informing them of the

  • pportunity

Vendor creates a profile in eMaryland Marketplace. Procurement Officer creates bid solicitation eMM

=

+

Selecting NIGP Codes Providing an email address Creating a bidder notification list Entering NIGP codes

Vendors receive email notifications of opportunities based on the NIGP Codes added to the company’s eMaryland Marketplace profile.

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Email Notifications & NIGP Codes

What are NIGP Codes?

NIGP = National Institute of Government Purchasing Coding system to classify products and services purchased by State and local governments

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Email Notifications & NIGP Codes

Codes Used by the State of Maryland 5-digit codes 914-68

NIGP Class NIGP Class Item

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Email Notifications & NIGP Codes

NIGP Codes Available 6,776 Commodities

8,748

1,972 Services

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Email Notifications & NIGP Codes

What Codes Should You Select?

  • Products you sell
  • Services you provide
  • Services that you support
  • Do you sell a product that a vendor may need to complete a project?
  • Do you provide a service that a vendor may need to complete a project?

Select codes related to contracting opportunities you are interested in receiving notifications for

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Email Notifications & NIGP Codes

Selecting NIGP Codes

  • NIGP Keyword
  • NIGP Drop-down
  • NIGP Code Browse
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Email Notifications & NIGP Codes

Tips for Selecting NIGP Codes

  • You can add additional codes anytime, as frequently as you would like
  • There is no limit to the number of codes you can add to your profile
  • You can always “deactivate” codes after you have added them
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Email Notifications & NIGP Codes

The codes you select result in an email being sent to your company.

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Identifying Bid Opportunities

Searching for Solicitations

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Searching for Solicitations

Logon to eMaryland Marketplace Use the Public Search Tool

  • Or -
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Searching for Solicitations

Accessing the Search Tool After Logging On

If you have multiple tab options, be sure to select the Seller tab. Click on the magnifying glass symbol.

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Searching for Solicitations

Select Document Type

The Advanced Search screen will open first prompting you to select a Document Type. Once you select a document type the Advanced Search screen will expand. Select Bids from the drop-down box.

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Searching for Solicitations

Advanced Search

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Searching for Solicitations

eMaryland Marketplace Bid #

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MDJ0231030621

Searching for Solicitations

Bid # Search

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Searching for Solicitations

Search Using a Word or Phrase

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Searching for Solicitations

Bid Description Search Examples Service – i.e. “construction”, “roofing”, “security”, “HVAC” Product – i.e. “truck”, “kitchen”, “uniform”, “sign” Type any keyword or phrase to search for opportunities.

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Searching for Solicitations

Examples of Bid Descriptions

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Searching for Solicitations

Bid Description Search Examples Small Business Reserve Procurement – “SBR” Procurements with MBE Goals – “MBE” Type any keyword or phrase to search for opportunities.

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Searching for Solicitations

Examples of “SBR” Search

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Searching for Solicitations

Examples of “MBE” Search Lumber

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Searching for Solicitations

Search by selecting a NIGP Class code and/or a Class Item code

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Searching for Solicitations

Select the NIGP Class code for which you would like to view solicitations.

The results of this search will show all solicitations where this NIGP Class code was entered by the Procurement Officer no matter what NIGP Class Item code was used.

You may further narrow down your search results by selecting a NIGP Class Item code.

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Searching for Solicitations

When selecting a NIGP Class Code Keep in Mind: Service Codes 900 - 999 Commodity Codes 005 - 898

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Searching for Solicitations

Search Results

Bid Description Bid #

Bid Due Date

Organization Alternate ID

Status Buyer Status Sent = Published (public can view solicitation) Bid to PO = The Awarded Vendor was Posted

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Identifying Bid Opportunities

Reviewing a Solicitation

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Reviewing a Solicitation

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Reviewing a Solicitation

1 5 4 3 2

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Reviewing a Solicitation

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Reviewing a Solicitation

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Reviewing a Solicitation

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Reviewing a Solicitation

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Reviewing a Solicitation

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Reviewing a Solicitation

File Attachments

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Reviewing a Solicitation

Recap

When reviewing a solicitation remember to pay attention to … EVERYTHING, including:

  • Bid Opening Date
  • Pre-bid meeting information
  • The Q&A cutoff date
  • Instructions for submitting bids
  • Bid requirements
  • What documents need to be submitted?
  • Are there wage requirements?
  • Are there bonding requirements?
  • MBE or VSBE Goals?
  • Amendments
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Identifying Bid Opportunities

NIGP Code Challenges

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NIGP Code Challenges

You are receiving emails for products/services you do not provide

  • Review the solicitation scope and specifications
  • The description may be broad and may not appear to be something you would

be interested in but there may be a need for your product/service somewhere in the scope of the solicitation

  • Review the solicitation line items
  • See what NIGP codes were entered with the line items to identify which code

triggered the email to be sent to you

  • If you feel an incorrect code was used, contact the buyer and let them

know your concerns

  • If you do not see a matching code, contact the buyer and inquire as to why

you received the solicitation

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NIGP Code Challenges

You are not receiving any emails

  • Check your profile to see which email address has been set up to receive

notifications

  • The system only allows one email address to be used for notifications
  • This email address can be updated at any time
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NIGP Code Challenges

You came across a procurement you are interested in but you did not receive a notification email for the solicitation

Review the solicitation to see what codes were entered with the line items

  • Look to see if you are missing any codes that you should have on your profile
  • Look to see if the correct codes were used by the buyer
  • Whether you feel the code is the correct or not, add it to your profile
  • If the buyer used this code once they will likely use it again
  • Even if you feel it is incorrect, it is the code the buyer uses, thus, the

code that is generating the notification emails

Keep in mind, the buyers are not usually experts in the products/services they are purchasing so they are doing their best to identify and select the correct codes. If you have questions or concerns about the codes they selected you may contact them and provide your comments and recommendations.

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Identifying Bid Opportunities

eMaryland Marketplace Resources

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eMaryland Marketplace User Resources

A Frequently Asked Questions Guide is available to help users gain more information about the system and provide answers to common questions.

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eMaryland Marketplace User Resources

Frequently Asked Questions The FAQ guide provides answers to commonly asked questions. The questions are sorted by category and the answers are easily accessible by clicking the question link.

Note: this is only a small snip of the

  • document. This document provides

answers to over 30 questions.

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NIGP Code Resources

A series of Instruction Guides are available to help users navigate the system.

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NIGP Code Resources

Instruction Guides Each guide provides step-by-step instructions (including screen shots) to walk you through various processes within the system. The guides listed under Business Users are specific to vendor functions. Understanding Commodity Service Codes provides an overview of the NIGP cods and walks vendors, step-by-step, through the process of selecting codes.

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eMaryland Marketplace User Resources

eMaryland Marketplace Help Desk 410-767-1492 dgs.emaryland@maryland.gov

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NIGP Code Resources

eMaryland Marketplace Help Desk

dgs.emaryland@maryland.gov 410-767-1492