Have we had any Disasters lately? Whats Your Plan? 1 10/17/2017 - - PDF document

10/17/2017 1 City of Los Angeles Emergency Management Department Emergency Planning Workshop for Los Angeles City Council Offices

Welcome and Opening Remarks: Rob Freeman, Assistant General Manager, EMD

• City of LA Emergency Management Program
• City Department Emergency Plans (Exec. Directive 15)
• Critical Roles and Responsibilities
• Continiuity of Operations/Continuity of Government
• “Situational Status” and “Resource Status”
• Preparing Your Staff and Your Constituents
• Council Role in Local Disasters
• City Emergency Operations Center (EOC)

Next Steps? Build your Council Office Plan!

Have we had any Disasters lately?

What’s Your Plan?

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Hurricane Harvey

▷ Category 4 hurricane during landfall ▷ Displaced more than 30,000 people ▷ Estimated damage cost up to $180 billion ▷ More than 300,000 people without electricity ▷ 73 fatalities ▷ States Impacted: Texas, Louisiana, Alabama, Tennessee

Hurricane Irma

▷ Category 4 hurricane during landfall in Florida Keys ▷ Florida officials ordered 6.5 million to evacuate ▷ 77,000 people in shelters ▷ Estimated damage cost up to $50 billion ▷ Left catastrophic damage in Puerto Rico ▷ 2.6 millions homes were without power in Florida ▷ States Impacted: Florida, Georgia, South Carolina ▷ Carribean Islands were heavily Impacted

Culebra, Puerto Rico

Hurricane Maria

▷ Category 4 hurricane during landfall ▷ The 10th most intense Atlantic hurricane on record. ▷ Strongest Hurricane to make landfall in Puerto Rico since 1928. ▷ Approximately 80,000 remained without power. ▷ Communications were largely lost across the island. ▷ High level of infrastructure damage ▷ 34 fatalities ▷ States Impacted: Puerto Rico, North Carolina ▷ Carribean Islands were heavily affected

Puerto Rico Puerto Rico

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2017 Las Vegas Shooting

▷ A gunman opened fire on a country music festival in Las Vegas from the 32nd Floor of Mandalay Bay Hotel ▷ 59 people died ▷ 500+ people were injured ▷ Motive: unknown ▷ Ongoing investigation

Las Vegas

2017 La Tuna Canyon Fire

▷ Largest wildfire recorded in City

• f Los Angeles history

▷ 7,194 acres burned ▷ More than 1,000 firefighters responded from multiple jurisdictions ▷ Five homes were destroyed ▷ No fatalities (except one horse) ▷ People evacuated ▷ Shelters opened

La Tuna Canyon Fire La Tuna Canyon Fire

Is your district ready?

Northridge Earthquake, 1994

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Before an emergency strikes, it is important that all Council District staff be familiar with standing emergency response protocols and be prepared to assist with disaster relief.

Council District Profile Data

▷ What to Include: ○ Demographics, Council District Boundaries, History of major disasters etc. ▷ Visit myhazards.caloes.ca.gov to check for potential hazards that your district could be facing.

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Council District Map

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▷Visit this website for your districts basic map: http://lacity.cityofla.acsitefactor y.com/city-government/elected-

• fficial-offices/city-council/map-

districts

Emergency Preparedness

▷REMEMBER to include ALL your field office locations. ▷ALL staff must be aware

• f evacuation procedures

and emergency supplies in each council district office location.

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Emergency Preparedness

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▷Include the emergency evacuation map and location of fire extinguisher and first aid kit from your office in the City Hall and your district’s each field office location.

SAFE REFUGE AREA

▷ Keep the map simple ▷Include an evacuation safe refuge area (where you will meet) ▷Contact General Services or Building Safety Personnel for existing evacuation map if you can not find yours.

10/17/2017 6 What is continuity of

• perations?

Continuity of Operations Plan (COOP) is an effort to assure that the capabilities exist to continue essential functions across a wide range of potential emergencies. It is critical that the Council District Offices maintain continuity of government

• perations and

support recovery efforts during an emergency.

CSUN, 1994 Northridge Earthquake

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Emergency Response and Recovery

If a disaster happens during working hours…

• Staff should remain at work to make themselves available

for disaster relief during normal working hours.

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Emergency Response and Recovery

If a disaster happens outside normal working hours... What is your office plan? ▷Council District Offices are encouraged to create a Phone Tree and/or use NotifyLA to communicate with all their staff

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What is your office communication plan Outside Normal Working Hours?

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Emergency Response and Recovery

• In the event Council District Office(s) is/are physically affected

by a disaster, continuity of operations will resume from an ALTERNATE work site.

Where is your Alternate Work Site?

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Emergency Operations Center (EOC)

Council District staff will NOT report to the

• EOC. The Office of the

Chief Legislative Analyst (CLA) serves as the Council’s Liaison in the EOC.

Office of the Chief Legislative Analyst (CLA)

▷Contact the CLA Liaison for questions regarding EOC activations, disaster response and recovery information. ▷Do NOT call the EOC. The EOC will be

• ccupied allocating resources to support

the field response operations.

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The CLA and EOC Activations

▷EOC Level I Activation: CLA representative receives periodic situation reports from the EOC, and will forward relevant information to Council Offices as needed. ▷EOC Level II Activation: CLA serves as the council liaison to the EOC, but may not be requested to report to the EOC. CLA will ensure Council Offices receive consistent situation reports. ▷EOC Level III Activation: CLA will report and serves as the Council Liaison to the EOC. CLA will serve as a point of contact between the Council and the EOC.

Public Information:Communicating with the Public

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Public Information

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▷ Consider your district’s diversity. ▷ It is important to use multiple methods of communication such as ○ Person-to-person ○ Social media notifications ○ Television ○ Radio ○ Phone/Text ○ Email ○ Website ○ Facebook event groups etc.

La Tuna Fire Communication Board using Social Media

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Public Information continuation

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▷Use easy to understand language. ▷Make any necessary accomodations for people with Disabilities and Others With Access and Functional Needs (DAFN)

▷ Provide accurate information and not to speculate.

Public Information continuation

▷ Pre-draft “canned” messages that can be easily accessed and edited to be distributed to your constitients during a major disaster.

○ These can be posted on your website, social media, etc.

▷ For example:

○ “Police activity at (location). Reports of (quick description). Please avoid area until further notice.” ○ NOTE: Stay in contact with your CLA representative to verify that the information relating to an emergency or disaster you are releasing is accurate and up-to-date.

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Staff Activation

▷ Complete a Phone Tree for your office and review it with all your staff.

▷ Council District Offices are encouraged to register and use NotifyLA to communicate with all their staff during a major disaster or emergency.

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Council Offices personnel are encouraged to registered for NotifyLA. Contact Gary Singer for NotifyLA related inquiries gary.singer@lacity.org (213) 484-4803

City Emergency Contacts

▷ List Council District Fire and Police Stations. Include contact information for local Fire and Police Stations.

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Council District Safety Assessment Resource

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Attachment: CLA Memorandum

Joshua Drake (213) 473-9765 Joshua.drake@lacity.org

Handbook

Thanks!

Mona Curry Mona.curry@lacity.org

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Need help writing your plan?

Contact Larry Meyerhofer EMD’s Planning Division

Larry.meyerhofer@lacity.org