General Membership Meeting December 18, 2019 Welcome & Call to - - PowerPoint PPT Presentation

General Membership Meeting December 18, 2019

 Welcome & Call to Order  Board and Committee Leaders  Mrs. Jameson  President’s Report  Membership  Volunteer Announcements  Events at a Glance  Stay Connected  Spirit Gear  Fundraising  Lost & Found  Budget  Adjourn

 President

Jessica McGlinsey

 VP/ Fundraising

Kim Greene

 VP/ Membership

Chelsea Dorn

 VP/ Volunteers

Kathryn Brown

 Secretary

Andra Perdomo

 Treasurer

Tamara Mann

 Teacher Liaison

Tammy Biegner



Back to Pool Andra Perdomo & Kathryn Brown



Box Tops Jennifer Wich



Golden Book Gala Chelsea Dorn



Beautification Day Connie Lord



Read-a-Thon Jess McGlinsey & Kim Greene



Holiday Fun Night Kim Greene



STEAM Night Erica Chacon



Lost and Found Jenny Wood



Photographer Erin Horner & Janetta Ellis & Laura Sutton & Ron Bailey



Silent Auction Jess McGlinsey & Chelsea Dorn



Shamrock Hop Sara Coleman & VACANT!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!



Spirit Night Tamara Mann



Spirit Wear/Gear Andra Perdomo



Spirit Days/Week Erin Gaddis



Staff Luncheon Erica Chacon, Amber Shaw, Lisa Pedersen



Turkey Trot Bonnie Farmer



Yearbook Erin Horner & Janetta Ellis



5th Grade Celebration Liaison Erin Gaddis & Barb Darden



Fitness Night Not Being Held in 2020



Teacher Appreciation Chelsea Dorn



Webmaster Jeff Brown & John Ward

 What is the Purpose of the EES PTO?

• The purpose of the Evergreen Elementary School Parent Teacher

Organization is to enhance the overall educational and social experiences

• f the children attending this school through the collaborative efforts of

parents, teachers, administrators, and the community at large.

• This objective will be accomplished through the dedication of participants'

time, energy, talent, and attentiveness to policies affecting our children.



Who can be a member?

• Any parent, grandparent, guardian, or other adult standing in loco parent for a

student at the school is eligible to become a member with voting rights. The principal and any teacher or staff member employed at the school are eligible to become members with voting rights.



Why and how to join?

• Joining our PTO allows you to receive the quarterly electronic newsletters, as

well as, any important emails with news and event updates from the PTO. It’s the perfect way to stay in touch and learn how you can help our cause!

• Joining is simple and FREE!! Simply visit www.evergreenpto.org and click the

membership form link!

 PTO membership is FREE. We want to build our

school community and encourage everyone to support our teachers, staff and students.

 Please complete the Evergreen Elementary School

PTO registration form online at www.evergreenpto.org.

 Once registered online you will NOT have to repeat

the process every year, you will be registered for your duration at Evergreen.

Without volunteers we would not be a successful organization! We are looking for volunteers to help with our Spring Events: STEAM Night, Spring Hop, & Teacher Luncheons.

Any teachers or parents who would like to participate in STEAM Night are more then welcome to join by giving a demonstration or doing any Hands-on activities. Please contact Erica Chacon, event chairperson:ericachacon81@gmail.com or (773)678-6783. Setup will start at 5pm on 1/29/19 for STEAM Night. You will need to provide your own supplies.

Volunteers must also be registered with SMCPS. The application and registration process is now being offered online: https: s://bib bib.co com/ m/Se Secu cure reVolunt lunteer/St r/St-Mary Marys-Count unty-Pu Publi blic- Schools/ ls/

Contact Kathryn Brown at vpvolunteers@evergreenpto.org

 Upcoming Events

• 11/26-1/3 - Yearbook Cover Contest
• 12/20 - Special Spirit Day/Jingle Jammies for PJ Day
• 1/14 - Regular Spirit Day/Wear Spirit Gear or School Colors
• 1/29 - PTO S.T.E.A.M. Night (6:00 pm-8:00 pm)
• 2/3-2/14 - Winter Box Tops Collection
• 2/11 - Regular Spirit Day/Wear Spirit Gear or School Colors
• 2/19 - Teacher Luncheon
• 2/26 - General PTO Meeting (6:30 pm-7:30 pm)
• 3/10 - Regular Spirit Day/Wear Spirit Gear or School Colors
• 3/13 - PTO Spring Hop/Silent Auction (6:00 pm-8:00 pm)
• 4/14 - Regular Spirit Day/Wear Spirit Gear or School Colors
• 4/29 - General PTO Meeting (6:30 pm-7:30 pm)
• 5/4-5/8 – Teacher Appreciation Week
• 5/12 - Regular Spirit Day/Wear Spirit Gear or School Colors



Become a PTO member

• We will publish a quarterly news

wslet lette ters rs and send important information/event details via emails ils.



Visit our websi site te www.evergreenpto.org



Faceboo

• ok: We also have a Evergreen Elementary School PTO Facebook page that

provides regular updates pertaining to PTO and school events. Its a great resource for parents to communicate with each other easily. This is a closed group which requires approval.



Download the electronic Lets tsAl AllDo lDoGoo Good app and join our page at https://good.app.link/EvergreenElementaryPTO



Stay up to date on events, closings, and alerts from the principal with Schoo

• ol

l Mess ssenge

• ger. To participate in this free service: (messaging rates may apply)
• Ensure your preferred mobile device number is on file with your school(s) and
• Text "Y" or "Yes" to our school short code number: 67587

 Visit the ONLINE EES Spirit Gear store!! To

purchase from a vast assortment of gear please visit www.stores.inkdeli.com/Evergreen

 Limited supply of items and sizes available at

PTO events by Cash, Check, or Charge.

 These shirts can be worn any time, especially on:

 Spirit Days (Second Tuesday of Every Month in conjunction with community gathering)  Special Events in the school  Field Trips



Download the new Box Tops s for Educatio ation app at https://www.boxtops4education.com/

Box Tops to date: $554.10 out of $1500 goal.



Register your Harris is Teete ter Card in store with our school code 4694 or visit https://www.harristeeter.com/together-in-education



Shop on Amazon through Amazon zon SMIL ILE; the shopping procedure is exactly the same, you must log in through SMILE and select our school to give 5% back, visit www.smile.amazon.com/ch/27-0459181



Donations needed for Silent Auction! If you own a business, are a product consultant, offer services (lawn care/home care/photography), or provide lessons and would like to donate to the silent auction (which is tax deductible) please contact Kim Greene at vpfundraising@evergreenpto.org

Evergreen Spirit Days will be the 2nd Tuesday of each month. They will coincide with monthly Community Gatherings. Students will be encouraged to wear school colors (teal & yellow) or Evergreen spirit wear. Those Tuesdays are 1/14 2/11 3/10 4/14 5/12 6/9 Special Days: Jingle Jammies for PJ Day 12/20 Spirit Weeks Read Across America Week - March 2-6 End of the year Spirit week, June 15-18

 Unclaimed items in Lost and Found will be

picked up on Friday, December 20th.

 Items that have names on them are returned

to students. Please make an effort to label your children's clothing, accessories, lunch bags, water bottles, etc. to ensure their items can be returned to them in a timely manner.

• Teacher Grant materials for instruction $6500 *Paid
• Educations Material/Software Licensing $1800 *Paid
• Educational Assembly $1700 *Paid $200 Top Dog Incentives
• Cafeteria/Building Services Supplies $1000 *Paid partial
• Playground Shade/classroom libraries saving towards $8000
• School Musical $1500
• Teacher Appreciation Week $4000

Our goal for the PAWS to Read-a-Thon was to raise $13,000; with your help, we successfully raised almost $16,000. This will allow us to continue to save for a larger gift to the school. THANK YOU

2019-2020 Budget

Evergreen Elementary School PTO BUDGET 2019-2020

Actual For 2019- 2020 Approved For 2019- 2020 Actual For 2018- 2019 Approved For 2018- 2019 INCOME (RECEIPTS) 5th Grade YB Messages 250.00 250.00 300.00 Box Tops 554.00 750.00 1,341.00 2,000.00 As of 12/18/19 Boosterthon 0.00 0.00 15,073.80 18,000.00 No Boosterthon in 2019 Corp Gifts Phasing out line 0.00 2,649.67 500.00 Corp gifts seperated for 2019 BJ's Fundraiser 0.00 0.00 115.00 0.00 No BJ's rep for 2019 School Kits Fundraiser 1,000.00 971.19 0.00 Musical - Sponsor 750.00 0.00 1,000.00 $750 Part of 2018 Corp gift Silent Auction 8,000.00 8,107.00 8,000.00 Spirit Nights 224.70 1,000.00 1,599.70 2,000.00 ($224.70 ChickFila) Spirit Wear 1,250.20 1,000.00 894.70 3,000.00 ($548.10 Ink Deli) ($702.10 in house) need to add last meeting sales Read-a-Thon 15,994.60 13,000.00 0.00 0.00 Rewards (Harris Teeter/Amazon) 441.97 1,000.00 0.00 0.00 $441.97 harris teeter as of 12/18 Turkey Trot 3,100.00 3,000.00 3,190.00 2,000.00 Total Receipts 29,750.00 34,192.06 36,800.00 Event Expenses Back to Pool 200.00 300.98 300.00 No DJ in 2019, expenses less Beautification Day 191.18 200.00 166.33 0.00 Lowes Reciepts Box Tops 14.35 40.00 37.86 200.00 Fall Postage Golden Book Gala 355.28 300.00 0.00 0.00 New event for 2019 Holiday Family Night 155.98 200.00 289.29 200.00 Movie Night 0.00 0.00 40.00 0.00 Shamrock Hop 500.00 411.58 500.00 Silent Auction 500.00 523.53 400.00 Spirit Wear 0.00 0.00 0.00 Science Night/STEAM 300.00 316.58 200.00 Spirit Nights 0.00 0.00 0.00 Turkey Trot 536.45 1,200.00 1,155.02 1,200.00 color, mask, pins Total Expenses 3,440.00 3,241.17 3,000.00 Operating Expenses Bank Fees 50.00 0.00 50.00 Charitable Org. Registration 50.00 50.00 50.00 Cash Box 0.00 0.00 0.00 Fed Tax 200.00 200.00 400.00 Insurance 500.00 494.00 500.00 Office Supplies 407.66 500.00 162.46 500.00 As of 12/18/19 Postage 0.00 0.00 75.00 Sales Tax - 6% Tax MD 300.00 38.53 300.00 Web Hosting 200.00 0.00 0.00 $0 in 2018/double paid in 2017 Total Expenses 1,800.00 944.99 1,875.00

2019-2020 Budget

Program Expenses 5th Grade Celebration 400.00 276.94 675.00 Birthday Celebration 200.00 340.00 320.00 spirit sticks for 2018/ not doing in 2019 Boosterthonn + Teacher Reward 0.00 0.00 2,740.00 2,000.00 Added $740 as teacher incentive NEW LINE Read-a-Thon 555.85 0.00 0.00 0.00 ($225.85 OT) ($30 book rewards as of 12/18)($300 check for top class) End of Year Celebrations 350.00 79.98 350.00 End of Year Teacher Lunch 400.00 400.00 400.00 Field Day 250.00 0.00 250.00 Miscellaneous Gifts/Expenses/PTO EXPO 200.00 15.00 200.00 PTO Thank You Lunch/Dinner 200.00 252.82 200.00 Student Incentives 192.94 200.00 0.00 320.00 Nov 2019 check to EES for Top Dog lanyards/braclets Teacher Appreciation Week 4,000.00 4,000.00 4,000.00 Teacher Luncheons 17.53 200.00 0.00 0.00 As of 12/18/19 Volunteer Appreciation 194.56 200.00 0.00 300.00 lands end shirts Total Expenses 6,600.00 8,104.74 9,015.00 Give Back Cafeteria Supplies 131.54 500.00 227.72 500.00 Hubert lunchroom supplies/December 2019 Building Services 251.45 500.00 279.47 500.00 Educational Assembly 1,700.00 0.00 0.00 Education Material/Software Licensing 1,000.00 1,000.00 0.00 3,500.00 Check December 2019 Magazine Subscriptions 800.00 800.00 0.00 0.00 Check December 2019 Musical 1,500.00 1,500.00 1,000.00 Other School Needs 95.00 2,000.00 19,000.00 3,000.00 ($95 from wawa for bus drivers) Spring Assembly 0.00 0.00 2,000.00 Teacher Grant 6,500.00 6,500.00 6,600.00 6,600.00 Check September 2019 Total School Gifts 14,500.00 27,607.19 17,100.00 CHECKING ACCOUNT Beginning Balance $21,430.09 Add Total Budgeted Receipts $29,750.00 Less Total Budgeted Expenses $26,340.00 Balance Remaining $24,840.09 Current Balance $29,802.17