Fleet Compliance Awareness Workshop Compliance Questions Fleet - - PowerPoint PPT Presentation

Fleet Compliance Awareness

Workshop

Compliance Questions

Fleet Compliance Awareness Workshop

Question 1

Q 1. When is the best time to carry out a daily vehicle check?

[ a ] During a break [ b ] When the engine is running [ c ] Upon taking the vehicle over [ d ] Only in the morning

Fleet Compliance Awareness Workshop

Question 2

Q 2. How should daily vehicle checks be recorded?

[ a ] On the job sheet [ b ] On the time sheet [ c ] In a vehicle log [ d ] Using a specialist app

Fleet Compliance Awareness Workshop

Question 3

Q 3. What is the national speed limit (in mph) for these vehicles*?

MPH *excl any local restrictions Single carriageway Dual carriageway Motorway Car-derived van / dual-purpose vehicles Car-derived van / dual- purpose vehicles towing Pick-up Medium Van

(under 7.5 tonnes max laden weight)

Long wheel base van

(under 7.5 tonnes max laden weight)

Fleet Compliance Awareness Workshop

Question 4

Q 4. Who is responsible if a driver works more than their allocated hours?

Scenario – you have a job which is 200 miles away. You give the option of an

• vernight stay to the allocated engineer but they decline. They choose to drive

there, complete the work and return the same evening. Who is held responsible if there is an incident?

[ a ] You [ b ] The Engineer [ c ] Both of you

Fleet Compliance Awareness Workshop

Question 5

• Q5. Who is responsible if a driver has drugs in their blood?

Who is responsible and liable if an employee is stopped and found to be over the drug legal limit? * This could be alcohol, recreational drug usage, or prescription medication.

[ a ] You [ b ] The Engineer [ c ] Both of you

Fleet Compliance Awareness Workshop

Question 6

• Q6. Who is responsible if a driver has fitted a non-compliant power-tool

charger?

Scenario – A van is loaded with materials and catches fire due to a non- compliant power-tool charger being used. The vehicle’s cargo is not covered by insurance because of the charger. Who is at fault? [ a ] You [ b ] The Engineer [ c ] Both of you

Fleet Compliance Awareness Workshop

Question 7

Q7 - An operative’s van has a tow bar fitted for their personal use. Who is responsible for its safe usage eg: ensuring the gross weight is calculated of both the trailer & payload? [ a ] You [ b ] The Engineer [ c ] Both of you

Fleet Compliance Awareness Workshop

Question 8

• Q8. What is the financial penalty that could be imposed for a dirty/
• bscured number plate?

[ a ] £250 [ b ] £500 [ c ] £1000 [ d ] £50

Fleet Compliance Awareness Workshop

Question 9

• Q9. A satellite navigation screen/monitor cannot encroach into the

wiper swept area of a windscreen by more than ……….?

[ a ] 100mm [ b ] 60mm [ c ] 40mm [ d ] 25mm

Fleet Compliance Awareness Workshop

Question 10

• Q10. What could invalidate your van insurance?

[ a ] Defects on a vehicle [ b ] Driver behaviour [ c ] Overloaded / incorrectly loaded vehicle [ d ] Invalid driving license [ e ] Non-compliant conversion [ f ] Operative modifications / equipment additions [ g ] Items on the dashboard

Mark Cartwright FTA

Why vehicle and driver compliance should be a priority for senior management.

Mark Cartwright Head of Vans FTA

Who are FTA?

• Trade Association
• Lobby
• Information
• Services
• Numbers
• 16,000+ members
• 200,000+ trucks / 900,000+ vans

What’s Van Excellence?

• Industry led scheme…
• Recognise excellence…
• Improve standards…
• How?
• Code of Practice
• Operator Accreditation
• Other stuff…

Sentencing Council

• Revised H & S Sentencing

Guidelines effective 1st February 2016

• Significantly increase likelihood of

major fines and custodial sentences

• Penalties based on
• Turnover
• Levels of culpability and harm

Sentencing Guidelines

Sentencing Guidelines

Sentencing Guidelines

Sentencing Guidelines

One Fateful Day

• Based on apparently corporately responsible SME
• Fatal crash
• Contributory factors
• Fatigue
• Speed
• Distraction
• Over loading
• Poor maintenance

One Fateful Day

One Fateful Day

• Driver – Causing Death by Dangerous Driving
• Manager – Section 7 H&S@W
• to take reasonable care for the health and safety of himself and
• ther persons who may be affected by their acts or omissions at

work

• Company – Section 3 H&S@W
• conduct their undertakings in such a way as to ensure, so far as is

reasonably practicable, that persons other than themselves or their employees are not exposed to risks to their health or safety

• Pleaded guilty
• Passed to Crown Court for sentencing

One Fateful Day

Van Excellence

Mark Cartwright 07818 450365 mcartwright@fta.co.uk

Stephen Turner Sales Director – Bott Compliance Questions Review

Fleet Compliance Awareness Workshop

Question 1

Q 1. When is the best time to carry out a daily vehicle check?

[ a ] During a break [ b ] When the engine is running [ c ] Upon taking the vehicle over [ d ] Only in the morning

Fleet Compliance Awareness Workshop

Question 2

Q 2. How should daily vehicle checks be recorded?

[ a ] On the job sheet [ b ] On the time sheet [ c ] In a vehicle log [ d ] Using a specialist app

* Ensuring any defects/issues are recorded, reported and corrected

Fleet Compliance Awareness Workshop

Question 3

Q 3. What is the national speed limit (in mph) for these vehicles*?

MPH *excl any local restrictions Single carriageway Dual carriageway Motorway Car-derived van / dual-purpose vehicles

60 70 70

Car-derived van / dual- purpose vehicles towing

50 60 60

Pick-up

60 70 70

Medium Van

(under 7.5 tonnes max laden weight)

50 60 70

Long wheel base van

(under 7.5 tonnes max laden weight)

50 60 70

Fleet Compliance Awareness Workshop

Question 4

Q 4. Who is responsible if a driver works more than their allocated hours?

Scenario – you have a job which is 200 miles away. You give the option of an

• vernight stay to the allocated engineer but they decline. They choose to drive

there, complete the work and return the same evening. Who is held responsible if there is an incident?

[ a ] You [ b ] The Engineer [ c ] Both of you

Fleet Compliance Awareness Workshop

Question 5

• Q5. Who is responsible if a driver has drugs in their blood?

Who is responsible and liable if an employee is stopped and found to be over the drug legal limit? * This could be alcohol or recreational drug usage, or prescription medication.

[ a ] You [ b ] The driver [ c ] Both of you

Fleet Compliance Awareness Workshop

Question 6

• Q6. Who is responsible if a driver has fitted a non-compliant power-tool

charger?

Scenario – A van is loaded with materials and catches fire due to a non- compliant power-tool charger being used. The vehicle’s cargo is not covered by insurance because of the charger. Who is at fault?

[ a ] You [ b ] The driver [ c ] Both of you

Fleet Compliance Awareness Workshop

Question 7

Q7 - An operative’s van has a tow bar fitted for their personal use. Who is responsible for its safe usage eg: ensuring the gross weight is calculated of both the trailer & payload?

[ a ] You [ b ] The driver [ c ] Both of you

Fleet Compliance Awareness Workshop

Question 8

• Q8. What is the financial penalty that could be imposed for a dirty/
• bscured number plate?

[ a ] £250 [ b ] £500 [ c ] £1000 [ d ] £50

Fleet Compliance Awareness Workshop

Question 9

• Q9. A satellite navigation screen/monitor cannot encroach into the

wiper swept area of a windscreen by more than ……….?

[ a ] 100mm [ b ] 60mm [ c ] 40mm [ d ] 25mm

Fleet Compliance Awareness Workshop

Question 10

• Q10. What could invalidate your van insurance?

[ a ] Defects on a vehicle [ b ] Driver behaviour [ c ] Overloaded / incorrectly loaded vehicle [ d ] Invalid driving license [ e ] Non-compliant conversion [ f ] Operative modifications / equipment additions [ g ] Items on the dashboard

PC Greg Woodward West Midlands Police

PC Greg Woodward

Dave Edwards Head of Transport Compliance Fleet Solutions from BT

Fleet Solutions from BT How we manage Compliance Dave Edwards – November 2017

What is an Operators Licence?

• An operator's licence (or O licence) is the legal authority needed to operate goods vehicles in Great
• Britain. A licence is issued by the Traffic Commissioner – the independent regulator of the

commercial road transport industry; a Traffic Commissioner also has powers to take regulatory action against a licence holder where they fail to meet the expected standards of operation. This action includes curtailment (limiting or reducing the number of vehicles an operator is able to operate), suspension (temporarily stopping operations) or revocation (permanently removing an operator’s licence to operate commercial vehicles

• You need an operator's licence to operate vehicles above 3.5 tonnes gross vehicle weight (gvw) that

are used to carry goods (ie anything not permanently attached to the vehicle) on public roads for trade or business purposes. This includes short-term rental vehicles hired for as little as one day. There are some exceptions to this rule such as Elevating Platforms.

• Additionally, under operator's licence legislation all holders of standard National Operator Licences

must be professionally competent, or employ someone who is professionally competent. The most popular method of demonstrating this is to hold a National Certificate of Professional Competence.

OCRS & O Licence Areas and Volumes

Nth Western O licence Total 97 W&V 23 TSO 4 ID 47 BCD 14 SD 8 Welsh O licence Total 33 W&V 6 TSO ID 14 BCD 7 SD 6 West Mids O licence Total 51 W&V 4 TSO 1 ID 25 BCD 9 SD 9 Western O licence Total 132 W&V 30 TSO ID 65 BCD 20 SD 17 Eastern O licence Total 180 W&V 101 TSO ID 53 BCD 15 SD 12 Sth Eastern O licence Total 109 W&V 11 TSO 1 ID 54 BCD 27 SD 16 Nth Eastern O licence Total 93 W&V 29 TSO 2 ID 27 BCD 23 SD 12 Scottish O licence Total 96 W&V 11 TSO 1 ID 45 BCD 5 SD 21 Northern Ireland O licence Total 5 W&V 5

• 33000 Vehicles
• 800 O Licence
• 393 Operating Centres
• C200 line managers

with responsibility for 2 LGV’s

BT Compliance Undertakings

• The laws relating to the driving and operating vehicles are observed mobile phones etc.
• Drivers hours and records rules are met
• Driver 1st use checks are completed
• Drivers promptly report any defects
• Vehicles and trailers are not overloaded
• Vehicles operate within speed limits
• Vehicles and trailers are maintained appropriately and serviceable
• Maintenance records kept for 15 months Number of authorised vehicles not exceeded at operating

centre

• No unauthorised operating centre used
• The TC notified of convictions or fixed penalties
• TC is notified of any relevant changes within 28 days:
• Vehicle maintenance arrangement
• Financial status
• Transport Managers
• Change of legal identity

Serious Compliance Issues

Compliance audits

• Driver and Management compliance
• C40,000 drivers

Maintenance

• 64 Garages
• C200 + external contractors
• Garage documentation and completion
• Sentencing Guidelines

– Cat 2: Ignoring complaints of drivers, failing to carry out changes, allowing breaches to continue over a period of time (see sentencing guidelines following).

Curtailment Restriction Suspension Loss of Repute

BT Transport Managers & Directors are Responsible & Accountable

Recent Press Releases

Company boss and mechanic found guilty of manslaughter in Bath tipper truck crash Four people were killed when the 32 tonne tipper truck, which had faulty brakes, sped away out of control down a hill in February 2015.

Operators: This means all BT/Openreach Directors in line management are accountable and have a shared responsibility

DVSA Chief Executive, Gareth Llewellyn, said: “DVSA’s first priority is to protect everyone from unsafe drivers and vehicles. “It’s the responsibility of drivers and operators to make sure that their vehicle is roadworthy at all times and anyone who fails to do so is putting themselves and other users at risk.

What my team does…

Weight Check:

• 24 weighing checks scheduled

Gate exit check:

• 156 Driver yard checks scheduled

Operating Centres:

• 400 O Licence site checks scheduled

O Licence Audit:

• 104 Fleet solutions audits scheduled (40 re-visits)
• 175 Fleet solutions external maintenance providers scheduled

Fleet Solutions Compliance

Compliance Audits – what do we find?

GVW 3500 KG Weighed in at 3540 KG Cracked windscreen

Cracked light

Clogged spray suppression mats Split windscreen wiper Lights Lights

Cut in tyre wall

Compliance Improvement plan

Martin Kadhim Director - Lightfoot

Martin Kadhim

Director

Rewarding better drivers?

Who we are

KPI system to reward better driving

Target Tool Reporting

Better drivers win prizes every week

15-20% reduction in consumption Lowers accident rates by 60% Lowers NOx and CO2 emissions (15-20%)

Better drivers deliver

Lightfoot drivers are greener drivers

“Downtime had decreased by 45% with Lightfoot”

Ian Thorn Fleet operations North London and South West accounts -CEF

Better drivers deliver in unexpected ways

You can teach an

• ld dog new

tricks…. with a juicy bone

3% without Lightfoot 65% with Lightfoot

Businesses benefit from having better drivers Lightfoot creates and rewards better drivers.

Next Steps

Thank you for listening We wish you a safe onward journey