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City o f Sa n Anto nio , T e xa s F Y 2014 Pro po se d Budg e t Wo rk Se ssio n Sa n Anto nio Pub lic L ib ra ry Pre se nte d b y Ra miro S. Sa la za r, L ib ra ry Dire c to r Aug ust 20, 2013 Ag e nda Department Overview FY

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F Y 2014 Pro po se d Budg e t Wo rk Se ssio n Sa n Anto nio Pub lic L ib ra ry

Pre se nte d b y Ra miro S. Sa la za r, L ib ra ry Dire c to r

City o f Sa n Anto nio , T e xa s

Aug ust 20, 2013

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  • Department Overview
  • FY 2013 Accomplishments
  • Performance Measures
  • FY 2014 Initiatives
  • FY 2014 Proposed Budget
  • Vision and Future

Ag e nda

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De pa rtme nt Ove rvie w

F Y 2014 Pro po se d Budg e t

City o f Sa n Anto nio , T e xa s

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De pa rtme nt Ove rvie w

Mission Statement The San Antonio Public Library changes lives through the transformative power of information, imagination and ideas.

Library Administration Branch Libraries Central Library Operations and Maintenance

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De pa rtme nt Ove rvie w

San Antonio Public Library serves San Antonio and Bexar County residents

  • 26 locations
  • Library’s website

www.mysapl.org

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De pa rtme nt Ove rvie w

Strategically driven

  • Library’s Strategic Plan
  • Focus Areas

– Support educational and learning

  • pportunities

– Support workforce and economic development – Foster community connections – Organizational Health – Increase public awareness of library services

  • Aligned with SA 2020
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F Y 2013 Ac c o mplishme nts

F Y 2014 Pro po se d Budg e t

City o f Sa n Anto nio , T e xa s

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F Y 2013 Ac c o mplishme nts

FY 2013 Usage Increases

Digital items added -up 29% Digital circulation up 37% eBook items added- up 42% eBook circulation up 50% Children, teens, and adult program attendance up 12% Children and teen registration for Mayor’s Summer Reading Club up 15% Online Homework Assistance up 60%

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F Y 2013 Ac c o mplishme nts

Services to Children

  • Early childhood literacy efforts
  • School readiness as an
  • utcome
  • STEM programming
  • Mayor’s Summer Reading Club
  • Young Pegasus Poetry

Competition

  • Outreach to targeted

populations

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F Y 2013 Ac c o mplishme nts

Services to Teens

  • iPad programming for teens

system-wide

  • Inspire U partner
  • Teen spaces
  • Teen “Programs-in-a-box”
  • Selected for 2013 News

Know-How media literacy program

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F Y 2013 Ac c o mplishme nts

Service to Adults

  • Launched Adult Summer Reading

Program

  • Learn & Remember: Holocaust

Remembrance

  • African American History Month
  • Hispanic Heritage Month
  • Pride Month
  • Women’s History Month
  • Enhanced Jobs and Small Business

Services

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F Y 2013 Ac c o mplishme nts

Other Initiatives

  • Express Collections
  • VITA Sites
  • Voting Sites
  • Pre-K 4 SA Pre-enrollment Sites
  • Pre-K 4 SA Transportation Depots
  • Emergency Disaster Loan Program

Site

  • Cooling Centers
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F Y 2013 Ac c o mplishme nts

Summer 2013 Vital Records

  • July and August Pilot Program
  • Cortez, Great Northwest, Mission

and Thousand Oaks

  • Birth Certificates

– 486 issued from July 1 to Aug 19

  • Immunization Records

– 578 issued from July 1 to Aug 19

  • Marketing

– Television, Radio and Print, Social Media

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F Y 2013 Ac c o mplishme nts

Technology Enhancements

  • Began Digitizing Texana

collections

  • Tablets for Programming

and Circulation

  • Additional laptops at

Mission Branch Library

  • Federal Stimulus

Technology Grant ($1.2 M)

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F Y 2013 Ac c o mplishme nts

Connect at Central

  • Final phase of a 3-year

stimulus grant

  • Increased broadband
  • 164 desktops, laptops,

tablets

  • Training space
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F Y 2013 Ac c o mplishme nts

$1.4 M Improvements to Library Branch Facilities Extreme Library Makeovers:

  • Forest Hills
  • Brook Hollow
  • Johnston
  • Thousand Oaks
  • Guerra
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F Y 2013 Ac c o mplishme nts

Forest Hills – Exterior sign, carpet, furniture, paint and restroom

renovations

Before After Before

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F Y 2013 Ac c o mplishme nts

Brook Hollow - Exterior sign, sliding entry doors, carpet, furniture,

paint and restroom renovation

Before After

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F Y 2013 Ac c o mplishme nts

Thousand Oaks- Roof, carpet, entry

sliding doors, furniture, paint and restroom renovations

After Before

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Ca pita l I nve stme nts in L ib ra rie s

Invested a total of $54 M in Library Facilities since 2007

  • $35.5 M in Capital funding for

renovations and new libraries

  • $18.4 M 2012 Bond

– D2 new branch library – D9 new branch library – D6 library outlet – $4 M for Central Library Improvements

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Pe rfo rma nc e Me a sure s

F Y 2014 Pro po se d Budg e t

City o f Sa n Anto nio , T e xa s

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Pe rfo rma nc e Me a sure s

1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 FY2012 Actuals FY 2013 Target FY 2013 Estimates

5,344,016 5,350,000 5,513,932

Annual Visits to the Library

  • 1,000,000

2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 FY2012 Actuals FY 2013 Target FY 2013 Estimates

7,355,475 7,450,000 7,405,013

Annual Library Circulation

  • 5.51 million visits are expected

in FY 2013, that’s 170,000 more than FY 2012

  • 7.41 million items will be checked out or

downloaded in FY 2013, approximately 50,000 more than FY 2012

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Pe rfo rma nc e Me a sure s

Number of Public Computer Sessions

  • 1.43 million computer sessions

providing Internet access; approximately 20,000 more than FY 2012

Customer Satisfaction Rate

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% FY2012 Actuals FY 2013 Target FY 2013 Estimates

94% 95% 95%

200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 FY2012 Actuals FY 2013 Target FY 2013 Estimates

1,410,354 1,411,000 1,431,736

  • Continues to provide excellent

customer service to San Antonio residents

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F Y 2014 I nitia tive s

F Y 2014 Pro po se d Budg e t

City o f Sa n Anto nio , T e xa s

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F Y 2014 I nitia tive s

  • Expand Express Collection

Systemwide

  • Open Library Portal at the Briscoe
  • Central Library improvements
  • Enhance children’s and teen’s

areas at Mission Library

  • Extreme Library Makeovers
  • Mobile App
  • Online Payments
  • Expanded digital content
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F Y 2014 I nitia tive s

  • Pilot Program

initiative in FY 2013 during July and August

  • 4 Branch Locations
  • Program will be

available all year at 4 Branch Locations in FY 2014

Thousand Oaks Library Great Northwest Library Cortez Library Mission Library

Vital Records Services at San Antonio Public Libraries

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F Y 2014 Pro po se d Budg e t

City o f Sa n Anto nio , T e xa s

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Budg e t Histo ry

$- $5.0 $10.0 $15.0 $20.0 $25.0 $30.0 $35.0 FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY2014 Proposed

$23.1 $25.0 $28.5 $29.1 $29.5 $32.7 $33.0 $33.4 $32.8

The Library’s budget has increased by 34% from FY 2007 to FY 2013 Budget ($ in millions)

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Po sitio n Histo ry

540 540 570 565 489 533 530 522 489

100 200 300 400 500 600

FY 2006 FY 2007 FY 2008 FY2009 FY2010 FY2011 FY2012 FY 2013 FY2014 Proposed

In FY 2010, 76 Positions eliminated

  • 38 Positions eliminated as a result of contracting out custodial services
  • 38 Net decrease in positions due to Realignment of branch hours
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F Y 2014 Budg e t Summa ry

Public Library General Fund FY 2013 Revised Budget FY 2014 Proposed Budget Change % Change Total Budget $33.3 $32.8 $(0.5)

  • 2%

Total Personnel 522 489 (33)

Budget ($ in millions)

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F Y 2014 Re duc tio ns

$1.3 Million in Proposed Reductions

  • Partnership with San Antonio

Library Foundation to keep Texana Collection open would save $145,000

  • $45,260 Eliminate 1 Library

Circulation Attendant

– Pilot Self Service Payment at 10 Branch Locations

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F Y 2014 Re duc tio ns

  • Reduce Branch Hours 1 day a week

– Realign Weekly Branch Service hours to minimize impact – Eliminates 28 positions – Savings of $834,930

  • Eliminates Bookmobile

Program

– Service focused on areas remote from library branches – Eliminates 4 positions – Savings of $294,765

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F Y 2014 I mpro ve me nt

  • Staffing for Library Portal

at the Briscoe $95,308

– Opens October, 2013 – San Antonio history – Portal to City Clerk’s archive records – 2 Library Assistant Positions – Operate location and guide visitors

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F Y 2014 Re ve nue E nha nc e me nts

$20,000 in additional revenue

  • Increase fee to out of service

area users

  • Rental fees for Library spaces
  • Cost Recovery fee for Inter-

Library Loans program

– $2.75 per item

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Pro po se d F Y 2014 De fe rre d Ma inte na nc e

Project Scope Library Amount

Extreme Library Makeovers Update exterior signage, Carpet installation, Restrooms renovations, painting Carver Cortez Tobin at Oakwell $ 902,000 Facility Assessment Study Work Interior and exterior improvements Guerra Landa Maverick Johnston Westfall 440,000 Parking Lot Expansion Resurfacing and expansion

  • f parking lot

Johnston 550,000 Total $ 1,892,000

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Visio n a nd F uture

F Y 2014 Pro po se d Budg e t

City o f Sa n Anto nio , T e xa s

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Visio n a nd F uture

Position the Library as an innovative and responsive public service institution

  • Focus on process improvements
  • Create a data-driven organization
  • Provide relevant and responsive services
  • Enhance the user experience
  • Expand opportunities for guided and

independent learning

  • Pursue state of the art technology
  • Facilitate access to broadband and expand

digital content

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F Y 2014 Pro po se d Budg e t Wo rk Se ssio n Sa n Anto nio Pub lic L ib ra ry

Pre se nte d b y Ra miro S. Sa la za r, L ib ra ry Dire c to r

City o f Sa n Anto nio , T e xa s

Aug ust 20, 2013