ACECNJ and NJ Turnpike Authority ENGINEERING ENGINEERING EX EXCHANGE CHANGE Thursday, October 23, 2014 Forsgate Country Club, Monroe Township, NJ
Procurement: Ana Tatoris, John Keller, Joe Danyo, Chris Nash, Neal Toglia, Russell Saputo • Review of NJTA Procurement Process • 5 Discussion Topics – Consultant Rating System? – Debriefings and Disclosure – Outstanding Work with the Authority – Submittal Time Frames and Format – Suggestions for Improvements • Next Steps ACECNJ and NJ Turnpike Authority Engineering Exchange
Procurement: – Consultant Rating System? NO – Debriefings and Disclosure – Positive compared to other agencies. – Outstanding Work with the Authority - We will be considering prorating and separating CI/Design – Submittal Time Frames and Format – More time for EOI/Proposal and Interview, more pages for EOIs, allowance for graphics, page limits for Proposals, specific detail on font sizes, line spacing, etc. – Suggestions for Improvements - Sooner notifications for consultants NOT selected, On time submittal list • Next Steps – Further discussions internal/external for consistency and improvement ACECNJ and NJ Turnpike Authority Engineering Exchange
Stakeholder Coordination : Jean Laird, Mike Grant, Mike Morgan, and Tony Fulco • Internal Screening /Start Process Early • Need for Formal Process • Project Specific • Follow Through to Construction ACECNJ and NJ Turnpike Authority Engineering Exchange
Regulatory Agency Coordination : Steve Buente, Maynard Abuan, Jim Heeren, and Michael Folli ACECNJ and NJ Turnpike Authority Engineering Exchange
Environmental Permits Pre-Application Meeting • Bridge Maintenance GP • Incorporate adequate staging areas into LOD of permit application for construction and maintenance • Consider use of Environmental Plan in contract documents to reinforce permit conditions • Timing of permit application submittals
Mitigation • Banking • Time to acquire • Turnkey mitigation
Linear Construction • Consider on-site options for placement of excess ID-27 soil • Coordinate with public officials relative to environmental remediation activities • Due diligence on AOCs
Project Delivery / Risk ID & Mitigation : Lisa Navarro, Lamis Malak, Sima Jasani Bob Thiel, and Jim Homoki NJTA Capital Project Delivery Process ACECNJ and NJ Turnpike Authority Engineering Exchange
Project Delivery / Risk ID & Mitigation : Lisa Navarro, Lamis Malak, Sima Jasani Bob Thiel, and Jim Homoki NJTA Senior Leadership Poll Results ACECNJ and NJ Turnpike Authority Engineering Exchange
Project Delivery / Risk ID & Mitigation : Lisa Navarro, Lamis Malak, Sima Jasani Bob Thiel, and Jim Homoki #1: Positive & Negatives of Current CPDP Positives Negatives • Schedule certainty • Possible disconnect between • Proactive/engaged NJTA PMs Senior Leadership viewpoints and NJTA PMs/Consultants • GSP and TPK roadways are handled differently ACECNJ and NJ Turnpike Authority Engineering Exchange
Project Delivery / Risk ID & Mitigation : Lisa Navarro, Lamis Malak, Sima Jasani Bob Thiel, and Jim Homoki # 2: Consultant’s Risks Based on CPDP • When scopes are not well defined – Lead to schedule, scope creep • Outside influences – outside control of team ACECNJ and NJ Turnpike Authority Engineering Exchange
Project Delivery / Risk ID & Mitigation : Lisa Navarro, Lamis Malak, Sima Jasani Bob Thiel, and Jim Homoki #3: Interpretation of NJTA Poll Results • “Triple threat” issues (permitting, utilities, ROW) are out of direct control of NJTA/consultants • All items are schedule critical ACECNJ and NJ Turnpike Authority Engineering Exchange
Project Delivery / Risk ID & Mitigation : Lisa Navarro, Lamis Malak, Sima Jasani Bob Thiel, and Jim Homoki #4: Changes to CPDP to Minimize Risks • Constructability – More detailed analysis • Stakeholder coordination (external and internal) – Earlier buy-in – Onboard review meetings with departments (engineering, Ops, construction) – Earlier involvement with outside agencies • Fully defined preliminary engineering product ACECNJ and NJ Turnpike Authority Engineering Exchange
Project Delivery / Risk ID & Mitigation : Lisa Navarro, Lamis Malak, Sima Jasani Bob Thiel, and Jim Homoki #5: Introducing Risk Evaluation into CPDP • Risk management reviews – conducted at each phase (planning, design, construction) • Hire on-call risk evaluation consultant • Detailed risk evaluation during planning phase ACECNJ and NJ Turnpike Authority Engineering Exchange
Project Delivery / Risk ID & Mitigation : Lisa Navarro, Lamis Malak, Sima Jasani Bob Thiel, and Jim Homoki Action Items • Evaluate feedback received (handout sheets) • Possible Considerations Moving Forward – Assess the Project Delivery Process – Assess Risk Evaluations conducted by NJTA – Evaluate constructability in NJTA process ACECNJ and NJ Turnpike Authority Engineering Exchange
Constructability: Bill Wilson, Mike Garofalo, Glen Schetelich, David Rue and John Tan • Need formal procedure for Constructability • Define Constructability – Can the project be built – Identify fatal flaws • Levels of Review – In-house/sub – Independent reviews – Constructability workshop – Early selection of project CM – Use GEC constructability reviewers ACECNJ and NJ Turnpike Authority Engineering Exchange
Constructability: Bill Wilson, Mike Garofalo, Glen Schetelich, David Rue and John Tan • Establish triggers for the level of review • When to perform review – Early enough to allow incorporation of changes – Design charette at Phase A level • Combine with MPT report • Document formal review by all reviewers • Issues to consider – Access/Lane closures – Schedule constraints, e.g. environmental ACECNJ and NJ Turnpike Authority Engineering Exchange
Construction Services: John Withers, Frank Corso, Steve Dempsey, and Tony Lagala • Construction Reporting – Need formal electronic process (eliminate paper) example FACS, ELVIS, EBuilding – All encompassing (IR’s, Progress Payments, CO, etc) • Shop Drawing Review Process – Matrix is working …ongoing refinement – Need pre- arranged schedule of submissions…complete submissions • CM/CI Procurement – All favor Page Limits in CM/CI RFP’s by complexity • Safety – Consultant vs Authority provided? Majority favor Authority On-Call for Safety Monitoring – Clear scope on safety responsibilities • Change Orders – DelDOT and NJ Transit have Drawdown Items to Allow Payment as CO is processed • CPM Progress Schedules – Resource loading a positive tool – Need more consequences for late monthly Updates • Lessons Learned – Debrief at end with CM, DE, Contractor ….good idea. Formal “lessons learned” report in RFP. • Inspection Staff Training – More industry sponsored training – Enhance communications skills of inspectors ACECNJ and NJ Turnpike Authority Engineering Exchange
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