E-Voti ting f for Co Coope perat ative E Electi ctions - - PowerPoint PPT Presentation

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E-Voti ting f for Co Coope perat ative E Electi ctions - - PowerPoint PPT Presentation

Mar 16, 2023 375 likes •651 views

E-Voti ting f for Co Coope perat ative E Electi ctions Elections and E-Voting: Legal Issues and How to Do It CEOs Under $2M SIG Meeting Your Hosts: Ryan O an OCo Conno nnor Cooperative Account Manager SBS Ti Tim M Mad adse sen

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Elections and E-Voting: Legal Issues and How to Do It CEOs Under $2M SIG Meeting

E-Voti ting f for Co Coope perat ative E Electi ctions

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Your Hosts:

Ti Tim M Mad adse sen Marketing Manager SBS Ryan O an O’Co Conno nnor Cooperative Account Manager SBS

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Helping associations like yours…

  • Third-party elections & voting systems since 1990
  • Helping co-ops of all sizes manage voting (50 US co-ops)
  • Efficient elections, improving participation, increasing transparency

SBS: Who We Are…

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Part One: The Benefits of E-Voting

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Encourages Participation

  • Can increase election response rates
  • Encourages younger members to participate
  • “Go green”
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Transparency

  • Members observe the voting process first-hand
  • Encourages “1 member, 1 vote”
  • Defense against costly lawsuits & speculation

Image: www.coachingcommons.org

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Accuracy, Reporting & Additional Features

  • No rejected or invalid votes
  • Results are automatic
  • Guaranteed accuracy
  • Real-time reporting
  • Additional election features
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Part Two: Setting Up E-Voting for Your Cooperative

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Overview of E-Voting

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Election Development

  • Define elements and specifications of e-voting process
  • Offices or bylaws up for vote
  • Member awareness
  • Open and close dates of the election
  • Outline voter experience

Image: http://www.emazedesign.com/content_management_system.html

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Member Database

  • Making your member database your voter database
  • Check for duplicates
  • Verifying member email addresses
  • Only eligible voters in database
  • Create election username & passwords

Image: http://www.hhcminc.org/content.aspx?id=85

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Election Invitations

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Voting Website

  • Two goals: Streamline & Secure
  • Make it intuitive
  • Include only relevant election information
  • 508 compliant
  • Provide voter support
  • Think about additional features
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Secure Voting Transactions

Unique voter login IDs & passwords 128-256 bit SSL encryption Modern web framework SSAE16 (SAS70) audit & certification Secure enterprise datacenter Quality control procedures https:// vs. http://

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E-Voting Results & Reporting

  • Provides the decisions and leaders for your cooperative
  • Produce certified results
  • Additional reporting for future decisions

Image: http://www.cdc.gov/metrics/campaigns/index.html

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E-Voting Demonstration

https://www.directvote.net/Directvote75/login.aspx?ReturnUrl =%2fdirectvote75%2fdefault.aspx

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Part Three: E-Voting Considerations

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Bylaw & Legal Issues

  • Check your state statutes
  • Check your bylaws
  • Check with legal counsel

Image source: http://emporis.ind.in

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E-Voting & Your Current Process

  • E-Voting not a “silver bullet”
  • Form a strategy
  • A hybrid solution
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Budget Considerations

  • Vendor vs. in-house
  • Web only or hybrid
  • Self-administered vs. 3rd party managed
  • Complexity
  • Membership size

Image source: http://www.villapark.org/budget.htm

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Common Misconceptions About E-Voting

  • 1. “E-Voting will change the face of our board”
  • 2. “E-Voting will ruin our annual meeting”
  • 3. “We’ve never had a problem…we will be fine”
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E-Voting Best Practices

  • Build an election process for YOUR members
  • Create an intuitive e-voting process
  • Make security a top priority
  • Establish an awareness campaign & promotions
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Part Four: E-Voting Success Stories

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Dakota Electric Association - MN

Image Source: mnbrighterideas.com/

  • One of the largest electric cooperatives in Minnesota
  • High number of members interacting via Internet
  • Offer an additional voting method
  • Needed to change state statute
  • Increased traffic, participation, and understanding
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Rio Grande Electric Cooperative – TX

  • Large land area in SW Texas
  • Time-intensive election process
  • Streamline election
  • Enhance transparency
  • Increased traffic, participation, and understanding
  • http://www.surveyandballotsystems.com
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Online Voting Demos

Online voting systems & software:

  • Demos
  • Presentations
  • Board meetings

Ryan O’Connor contact info:

1.

Telephone (612) 601-5099

2.

Email: roconnor@surveyandballotsystems.com

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Q&A and Further Resources

http://www.surveyandballotsystems.com/