Display & PrePrint Order Entry 1 1 ROP On the DISP Panel, use - - PowerPoint PPT Presentation

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Display & PrePrint – Order Entry

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• On the DISP Panel, use Ctrl+E on your

keyboard to open the Preset & Product Chooser Dialog box.

• Select your product (ROP, NaAonal ROP,

etc.) – Make sure Type is d-display

• Enter Tag Line (short descripAon of ad)

in upper leD of the screen.

• Enter the size of the ad under Size of

Content.

• Select color - Process or Black & White

(located top middle under Type field)

• Select date from calendar at boJom of

the screen.

• To stop ads select the insert you wish

stop

– Then select the traffic light; this stops that insert from going to publicaAon

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ROP

• On the DISP Panel use Ctrl+E on your

keyboard to open the Preset & Product Chooser Dialog box.

• Select your Product (Class. Display,

NaAonal Class. Display, etc.) – Make sure product is cd-class display

• Enter Tag Line (short descripAon of ad)

located in upper leD

• Select the Class from drop down

located middle leD.

• Enter the size of the ad under Size of

Content.

• Select color - Process or Black & White

(Located top middle under Type field)

• Select date from calendar at boJom of

the screen.

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• Class. Display

• To stop first enter the edit ad mode.
• Then select the see all publicaAons.
• Then select the publicaAon you wish to

stop.

• Then select the traffic light symbol to

stop that publicaAon

– *Make sure you repeat for every internet allocaAon for print publicaAons

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Stopping ROP and Class Display

A ganged ad is an ad with mulAple parAcipants, like a group page (FFA, 4-H, etc.)

• Ganged Shell – this is the parent ad which is

paginated, but not billed.

• Ganged Member – this is the child ad which

is billed, but not paginated.

• Start with the Ganged Shell ad.
• Locate your House Acct. on the Find

Ad Panel.

• Ctrl+E to pick the common needed

from the Preset & Product Chooser Dialog box. The common preset should populate some of the order entry fields for you.

• Make sure Ad Type is ‘gs’ for

Ganged Shell.

• Enter the size of the shell using the

fields under Size of Content instead

• f the Modular Size dropdowns.
• Check to make sure SecKon,

LocaKon are correct.

• Pick an inserAon date and Ad.Perks >

Save.

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Booking A Ganged Ad-1/5

• Now you can order your member

ads.

• Find your customer using the Find

Ad Panel.

• Ctrl+E to chose your common. Ctrl+E

to pick the common needed from the Preset & Product Chooser Dialog box. The common preset should populate some of the order entry fields for you.

• Make sure the Ad Type is ‘gm’ for

Ganged Member.

• Pick a Modular Size. The modular set

needed should populate with the common preset, but you will need to designate the size.

• Check to make sure SecKon and

LocaKon are correct

• Pick an inserAon date and Ad.Perks

> Save.

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Booking A Ganged Ad-2/5

You will note that a small red dot appears in the calendar date chosen. This indicates that the day is booked, but the ad will not paginate.

• Now you can link your Ganged Shell

and Ganged Member ads.

• While in the Shell ad, go to the

Ganged Panel.

• You will see a list of all Ganged

Member ads ordered for that inserAon date.

• Highlight the first Ganged Member

ad that pertains to your Shell ad and click the Link / Unlink Ad buJon. Repeat for each addiAonal ad.

• As you link each member, you will

note that an ‘M’ appears in the first

• column. This indicates that these are

member ads.

• Once you have finished selecAng the

members, Ad.Perks > Save.

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Booking A Ganged Ad-3/5

You can hold down the shiD-key and click on each member to select.

• You can also link the shell and the

member(s) from a member ad.

• While in a member ad, go to the

Ganged Panel.

• You will see a list of all Ganged Shell

ads ordered for that inserAon date.

• Highlight the Ganged Shell ad that

pertains to your Member ad and click the Link / Unlink buJon.

• As you link each member, you will

note that an ‘S’ appears in the first

• column. This indicates that this is the

selected shell ad.

• Once you have finished selecAng the

members, Ad.Perks > Save.

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Booking A Ganged Ad-4/5

• There are funcAons on the Ganged

Panel which can help with the coordinaAon of the ganged ad.

• Open Member Ad – this allows the

coordinator to open any member ads from the shell ad.

• Link/Unlink Ad – links or unlinks

highlighted ad.

• ___% of ___ - helps the coordinator

keep track of space sold/ordered in the ganged ad.

• Exclude Ad –allows you to exclude ad

from the list. This is helpful if you wish to

print a list of all applicable members. You can exclude the ones from the list which don’t pertain.

• Link/Unlink All – links or unlinks all ads

in list.

• P (small verAcal buJon to leD of list) –

this allows you to print the list of member ads.

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Booking A Ganged Ad-5/5

• Locate your customer then go to the

Display Panel.

• Do a Ctrl+E and type ‘preprint’.
• Choose the preprint opAon needed,

making sure to pick a ‘zoned’ product for any preprint running less than full distribuAon.*

• The opAon chosen will populate the Type

field on the Display Panel with ‘p – Preprint’ and add the Preprint fields in the lower right of the panel.

• Tagline – Enter a descripAon of your

preprint order. Use one that will be easily recognizable to your adverAser on their statement.

• In the Preprint area, complete the

esAmated number of Preprints. This will auto-fill Bill Qty. The front office will fill this number in once they get the final number inserted from the press run. Pages field (# of pgs.) and use the Code dropdown to designate the type of preprint.

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How To Order a Preprint -1/2

* To order distribuAon on a Job PrinAng product, type ‘Job PrinAng Insert’ in the Chooser. Pick the opAon for the publicaAon needed.

• Pick a date on the calendar.
• The system will select all zones.
• Check your CPM rate.
• Save your order, Ad.Perks > Save.

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How To Order a Preprint-2/2

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How To Order a Job PrinKng Insert

• Follow the instrucAons on pages 2 & 3,

choosing the CP Job PrinKng product.

• The distribuAon cost for Job PrinKng

will always be flat-rated.

• InstrucAons on how to flat-rate an

insert appear on page 12.

• All flat-rated orders go into a queue and

require management approval. It is your responsibility to make sure your

• rder is cleared prior to deadline.

ADer saving the order according to earlier instrucAons, go to the InserAon view. – Highlight the desired inserAon. – In the Override secAon, go to the field labeled Flat. – In the field to the of the right of Flat, enter the CPM. – In the dropdown, pick ‘U’ for units. – Three red arrows will appear. – Click on the desired inserAon. The cost will change for that inserAon.

• If you want only that inserAon to

be flat rated, click one of the red buJons.

– OR… click the All buJon. The cost will change for all inserAons. – Check your cost and quanAty. – Save your order.

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How To Flat Rate a Preprint

All flat-rates go into a queue and require management

• approval. It is your responsibility to make sure your order

is cleared prior to deadline.

• ADer saving the order according to earlier

instrucAons, go to the InserAon view. – In the RaAng SecAon, go to the field labeled Discount 1. – In the dropdown, pick the discount that applies. – The Reason buJon below will become red with an arrow. – In the dropdown to the right, locate your reason for giving a discount. – Three red arrows appeared when you chose a discount. – Highlight desired inserAon. The cost will change for that inserAon.

• If you want only that inserAon to be

discounted, click one of the red buJons

– Or click the ALL buJon. The cost will change for all zones. – Check your cost and quanAty. – Save your order, Ad.Perks > Save.

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How To Discount a Preprint

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Placing Legal Ads – ROP Display

• Click on the Disp Panel.
• Use Ctrl+E on your keyboard to
• pen the Preset & Product

Chooser Dialog box.

• In the white line at the boJom,

type “le” or “leg” to begin sorAng for legal products.

• Choose Legal Display ROP
• Ad Type will change to d
• Enter Tag Line of ad
• Enter the size of your ad
• Choose a run date(s)
• Price the ad ($) and Ad.Perks >

Save.

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Placing Legal Ads – Class. Display

• Click on the Disp Panel.
• Use Ctrl+E on your keyboard to
• pen the the Preset & Product

Chooser Dialog box.

• In the white line at the boJom,

type “le” or “leg” to begin sorAng for legal products.

• Choose Legal Display Classified
• Ad Type will change to cd
• Enter Tag Line
• Enter ClassificaAon 101
• Choose the size of your ad
• Choose a run date(s)
• Price the ad ($) and Ad.Perks >

Save.

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Placing Digital Ads

• Go to the Digital Panel
• Select Digital Product BuJon
• Select your product from the list
• Enter the start date in the date posiAon.
• Press the Schedule buJon.
• Select product from list and enter informaAon.

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Placing Digital Ads

• You can select mulAple digital products
• You can copy and paste the informaAon instead
• f retyping.
• You can also turn on the “domino” before you

start typing.

• This will copy all informaAon to the
• ther digital products selected.

• 2……….ROP (Editorial Display) Ads
• 3……….Classified Display Ads
• 4-8…….Ganged Ads (Group Pages)
• 9-13……Pre-prints & Job PrinAng (We-prints)
• 14-15….Legal Ads

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Index