Del Mar Union School District Facilities Master Plan September 16, - - PowerPoint PPT Presentation

September 16, 2015 Regular Board Meeting

Del Mar Union School District

Facilities Master Plan

• Deferred Maintenance
• Community Facility Districts
• Facility Master Plan
• Development
• Scope of Work
• Summary of Construction Costs
• Improvement Priorities
• Multi-Year Projection
• Election Results
• Timeline
• Conclusion

Presentation

Deferred Maintenance

• Pursuant to GASB 54 Fund Balance Reporting and Governmental

Fund Type Definitions, the Governing Board adopted by Resolution No. 2011-21 to commit the fund balance for deferred maintenance

• Funds for Deferred Maintenance has been eliminated and rolled

into the base grant under the Local Control Funding Formula (LCFF)

• The Local Control and Accountability Plan (LCAP) requires that

school facilities be maintained in good repair

• Districts are required to continue to properly maintain facilities

and manage deferred maintenance needs

Fund 14 - Deferred Maintenance

Fiscal Year: Year 1 2014-2015 Year 2 2015-2016 Year 3 2016-2017 Year 4 2017-2018 Year 5 2018-2019 Beginning Fund Balance 530,222.80 483,795.05 352,348.05 (272,525.95) (1,117,399.95) Revenue:

LCFF Deferred Maintenance Transfer

135,126.00 135,126.00 135,126.00 135,126.00 135,126.00 Interest 1,156.31 1,000.00

• Total Revenue

136,282.31 136,126.00 135,126.00 135,126.00 135,126.00 Expenditures: Painting 29,505.00 35,550.00 45,000.00 150,000.00 75,000.00 Slurry Seal 56,422.50 96,523.00 35,000.00 30,000.00 25,000,00 Ball Walls 25,950.00

• Flooring

39,832.56 135,500.00 480,000.00 500,000.00 450,000.00 Roofing

• 50,000.00

250,000.00 Shade Structures

• 250,000.00

150,000.00 Electrical

• 200,000.00
• Sewer Replacement

31,000.00 Total Expenditures 182,710.06 267,573.00 760,000.00 980,000.00 950,000.00 Ending Fund Balance 483,795.05 352,348.05 (272,525.95) (1,117,399.95) (1,932,273.95)

Fund 14 Deferred Maintenance For Routine Upkeep of Schools

Community Facility Districts

Community Facilities Districts

• Nos. 95-1 & 99-1

• In July 1999 the Del Mar CFD 95-1 issued $12,660,000 of

Certificates of Participation (COPs); proceeds from the sale were used to finance the acquisition and construction of the Torrey Hills School.

• In June 2007 the Del Mar CFD 95-1 issued $19,955,000 Series

2007 Special Tax Bonds, proceeds from the bonds were used primarily to finance the acquisition and construction of Ocean Air School and prepay the COPs.

• Future funding from CFD 95-1 may be used for school site

improvements at Ocean Air School and Torrey Hills School and is subject to Bond Counsel approval.

Community Facility District No. 95-1

• In October 2003 the Del Mar CFD 99-1 issued $10,620,000 in

Lease Revenue Bonds; proceeds from the sale were used to finance the acquisition and construction of the Sycamore Ridge School.

• In June 2012 the Del Mar CFD 99-1 refinanced the 2003 Bonds

under the Series 2012 Special Tax Refunding Bonds in the amount of $9,920,000

• Future funding from CFD 99-1 may be used for school site

improvements at Sycamore Ridge School and is subject to Bond Counsel approval.

Community Facility District No. 99-1

Community Facilities Districts

North City West School Facilities Financing Authority

Facility Master Plan

• Strategic Plan
• Core Strategy #4 Facility Optimization
• We will develop a plan to maximize functional use of facilities
• 2013-2014 Top Priority Action
• Finalize long term Facility Master Plan
• 2014 Facility Master Plan
• Developed through stakeholder engagement
• Identifies a vision; it is not a design but a plan for future improvement
• Should be revisited and updated so it reflects the changing needs of the

district

Facility Master Plan

the outreach committee input from 60+ stakeholders including: community members parents district staff school site principals teachers + site representatives

60+ 60+

core participants

Community nity Outrea each h /

250+ 0+

• utreach

Del l Mar Comm mmun unity

• (5) Outreach Meetings
• (8) Data Committee Meetings
• (2) School Site Committee Meetings
• (1) Public Town Hall
• (3) Board Presentations
• (2) Parent Focus Group Meeting
• West Side Facility Meeting
• Local Press Articles
• Website Postings
• Online Survey
• Future “Planning Board Meetings”

20+ 20+

meetings

13

• Town Hall

November 6, 2013

• Flyer posted on district website
• Articles in Carmel Valley News & Del Mar Times
• PTA Meetings, Superintendent letter to the Community, e-blast invitation to parents

and all call telephone invitation to district families

• Town Hall

December 3, 2013

• Sycamore Ridge
• Ashley Falls
• Torrey Hills
• Board Meeting

November 20, 2013

• Review of Community Input
• Special Board Workshop

February 12, 2014

• FMP Presentation and Discussion
• Torrey Hills Community Planning Board Meeting

March 18, 2014

• Early Childhood Development Center at Torrey Hills
• Board Meeting

March 26, 2014

• Projected Enrollment vs. School Capacity
• Direction to conduct feasibility study at ECDC at Torrey Hills
• Board Meeting

August 27, 2014

• ECDC scope of work, design, cost estimate and schedule
• Community Information Meeting

September 8, 2014

• Enrollment/ Capacity
• ECDC Feasibility Study
• Outreach Meeting 1

September 18, 2013

• Process Overview
• Educational Visioning
• Integration of Technology
• Professional Learning
• Outreach Meeting 2

October 1, 2013

• Educational Themes
• Site Assessments
• Program Opportunities
• Outreach Meeting 3

October 29, 2013

• School Site Utilization
• Facility Optimization
• Options to Address Capacity and Program Needs
• Early Childhood Development Center
• Funding Approaches
• Outreach Meeting 4

December 17, 2013

• Master Plan Review
• Prioritization
• ECDC Proposal at Torrey Hills
• Outreach Meeting 5

January 8, 2014

• Funding Alternatives

Stakeholder & Community Collaboration

• Ashley Falls
• Principal Coffee February 10, 2014
• State of the District Staff Meeting June 2, 2014
• Carmel Del Mar
• Principal Coffee January 23, 2014
• Principal Coffee September 10, 2014
• State of the District Staff Meeting June 5, 2014
• Del Mar Heights
• Principal Coffee March 19, 2014
• State of the District Staff Meeting May 21, 2014
• Del Mar Hills
• Principal Coffee March 13, 2014
• State of the District Staff Meeting June 2, 2014
• Ocean Air
• Principal Coffee

February 6, 2014

• State of the District Staff Meeting June 3, 2014

School Site Specific Outreach and Collaboration

• Sage Canyon
• Principal Coffee March 4, 2014
• State of the District Staff Meeting May 27, 2014
• Sycamore Ridge
• Principal Coffee

February 27, 2014

• State of the District Staff Meeting May 20, 2014
• Torrey Hills
• Principal Coffee March 7, 2014
• State of the District Staff Meeting June 10, 2014
• Principal Coffee

September 5, 2014

• Principal Coffee

September 11, 2014

• PTA Presidents’ Advisory Council Meetings:

October 8, 2013 February 11, 2014 November 12, 2013 April 15, 2014 December 10, 2014 May 13, 2014 January 14, 2014

Staff attended:

• Pacific Center for Workforce Innovation: Idea Jam – November 2014
• Future Ready Summit – June 2015
• 4 Classroom Learning Environment (CLE) Tour – Laguna Beach School District – June 2015

Governing Board of Trustees Special Meetings:

• Governing Board of Trustees Workshop: Setting the Stage for Optimal Learning Meeting – March 2015
• Governing Board of Trustees Tour of Carmel Del Mar School – September 2015

Community Meetings:

• Community Information Meeting at Del Mar Hills Academy – September 2014 (regarding DMUSD Capacity and Programs - feasibility study

and anticipated growth)

• (8) Coffees with the Superintendent (each school)

Staff Meetings:

• (5) Cabinet Meetings
• (10) Leadership/Principals’ Meetings
• (2) Planning meetings for Community Information Meeting
• (12) Facilities Master Plan Meetings
• (22) Modern Learning Studios / Innovation Centers Meetings
• (14) STEAM+ Meetings
• (5) STEAM+ Meetings with the Del Mar Schools Education Foundation
• (4) PTA Presidents’ Advisory Committee Meetings

Ongoing Facility Master Plan Meetings

• 1. Modernization: Modernization is necessary to ensure facilities continue to meet all building and safety codes, and

specifically includes repair, upgrade and replacement of outdated essential building components such as lighting, casework, ADA requirements, finishes, as well as electrical and mechanical systems.

• 2. Technology Infrastructure: Technology infrastructure upgrades are necessary to increase campus connectivity (WiFi

and bandwidth) to support the educational program.

• 3. Collaboration Space (Classroom Adjustments): To effectively teach California Standards, collaboration space is

needed to allow for an extension of the classroom that provides a flexible learning environment for students, faculty, and parents.

• 4. Flexible Furnishings: Flexible furnishings such as tables, desks, chairs and shelving allow multiple classroom

configurations to support 21st Century learning.

Facility Master Plan Scope of Work Categories

• 5. Innovation Center (Including Technology): The Innovation Center is the library for 21st Century learning. To be

successful in teaching 21st Century skills, it is necessary that we provide a content-creation space with multiple zones, allowing for acoustical separation when necessary.

• 6. MUR Upgrades (Sink and AV): To maximize each school community’s use of their MUR, we need to upgrade the

Audio Visual systems at each site, and add a sink to the existing buildings.

• 7. Front Office Improvements: Minor reconfigurations to the front office lobby are necessary to transform the space to

a welcome center with a student-scaled environment and a waiting area for parents and visitors.

• 8. Science/Technology/Art/Engineering/Music/PE (STEAM+): The STEAM+ approach to learning removes the

traditional barriers separating disciplines and allows students the opportunity to apply the skills and knowledge they have learned or are in the process of learning to real-world, relevant applications. To fully implement such a dynamic program, it is necessary to have facilities that allow a variety of configurations and space for this learning.

Facility Master Plan Scope of Work Categories

• 9. Professional Learning Center: Professional learning is essential for teachers and staff in the implementation of

California Standards. Similar to student classrooms, the Professional Learning Center will be a space dedicated to faculty to collaborate and learn new technologies, and also to share teaching strategies.

• 10. Parent Workroom: Individual school sites report that between 40 and 100 parents volunteer per week. In order to

allow parents meaningful participation in the educational program, it is necessary to have a work space dedicated to parent use.

• 11. Reconfigure Administration: The reconfiguration of the administrative offices is an extension of the Modernization

category.

• 12. Portable Classrooms to Permanent: As relocatable classroom buildings age and near the end of their life cycles,

these buildings must be replaced with new, permanent construction to meet the needs of the District as reflected in forecasted increases in student enrollment.

• 13. Security: The intent of this category is to address the need to ensure safety of people on campus through

improvements to parent/bus drop-off, parking, pedestrian circulation, and campus fencing.

• 14. Covered Dining: Keep students safe from heat and sun skin damage.

Facility Master Plan Scope of Work Categories

• 15. Covered Play: Keep students safe from heat and sun skin damage.
• 16. Replace Wood Chips with Rubber: Replacing wood chips with rubber will keep students safe by providing a cleaner

and softer play surface.

• 17. Parking Lot/Drop-off: Provide enough parking to accommodate individual school needs. Improve ingress and egress

routes to increase the safety of students around moving vehicles and to minimize wait time in school traffic lanes.

• 18. Outdoor Learning Opportunities: Outdoor learning spaces extend the classroom and encourage the creative and

critical thinking necessary for 21st Century learning.

• 19. Child Development Center Buildings: The Ashley Falls Child Development Center is currently housed in relocatable
• classrooms. These buildings are aging and nearing the end of their life cycles, and need to be replaced with new

permanent construction to meet the needs of the District as reflected in forecasted increases in student enrollment.

Facility Master Plan Scope of Work Categories

Summary of Construction Costs

* Item #8 STEAM+ construction cost includes portable classrooms to permanent at Carmel Del Mar, Del Mar Heights and Del Mar Hills Item Ashley Falls Carmel Del Mar Del Mar Heights Del Mar Hills Ocean Air Sage Canyon Sycamore Ridge Torrey Hills Total Construction Cost (2014$) 1 - Modernization $5,433,000 $11,314,000 $9,588,000 $11,041,000 $423,000 $4,587,000 $602,000 $4,733,000 $47,721,000 2 - Technology Infrastructure $1,690,000 $1,810,000 $1,690,000 $1,580,000 $2,170,000 $2,080,000 $1,720,000 $2,050,000 $14,790,000 3 - Collaboration Space $346,000

• $566,000
• $912,000

4 - Flexible Furnishings $620,000 $441,000 $498,000 $418,000 $738,000 $639,000 $725,000 $620,000 $4,699,000 5 - Innovation Center (Including Technology) $672,000 $806,000 $1,112,000 $1,008,000 $1,094,000 $850,000 $706,000 $1,066,000 $7,314,000 6 - MUR Upgrades (Sink and AV) $31,000 $31,000 $31,000 $31,000 $31,000 $31,000 $31,000 $31,000 $248,000 7 - Front Office Improvements

• $281,000

$220,000 $207,000 $260,000 $968,000 8 -* STEAM+ (portables to permanent)

• $5,136,000

$2,643,000 $2,450,000

• $10,229,000

9 - Professional Learning Center $215,000 $276,000 $276,000 $276,000 $259,000 $215,000 $215,000 $215,000 $1,947,000 10 - Parent Workroom

• $173,000

$173,000 $131,000

• $115,000

$215,000 $215,000 $1,022,000 11 - Reconfigure Administration

• $888,000

$770,000 $1,421,000

• $3,079,000

12 - *Portable Classrooms to Permanent

• $5,659,000
• $4,497,000
• $10,156,000

13 - Security $417,000 $297,000 $335,000 $316,000 $649,000 $431,000 $488,000 $472,000 $3,405,000 14 - Covered Dining $523,000 $436,000 $382,000 $1,418,000 $327,000 $382,000

• $174,000

$3,642,000 15 - Covered Play $698,000 $523,000 $523,000 $1,046,000 $785,000 $785,000 $785,000 $785,000 $5,930,000 16 - Replace Wood Chips with Rubber $58,000 $115,000 $173,000 $230,000 $173,000 $115,000

• $173,000

$1,037,000 17 - Parking Lot/Bus Drop-off

• $644,000
• $828,000
• $1,564,000

$3,036,000 18 - Outdoor Learning Opportunities

• $26,000

$66,000 $53,000

• $121,000
• $48,000

$314,000 19 - Child Development Center Buildings $4,896,000

• $7,489,000

$12,385,000 Total Construction Cost $15,599,000 $22,916,000 $23,919,000 $22,247,000 $6,930,000 $15,634,000 $5,694,000 $19,895,000 $132,834,000

Category Ranking Cost Total

Modernization 1 $47,721,000 $47,721,000 Technology Infrastructure 2 $14,790,000 $62,511,000 Portable Classrooms to Permanent 3 $10,156,000 $72,667,000 STEAM+ (portable classrooms to permanent) 4 $10,229,000 $82,896,000 Innovation Center 5 $7,314,000 $90,210,000 Covered Dining 6 $3,642,000 $93,852,000 MUR Upgrades 7 (A) $248,000 $94,100,000 Parking and/or Drop Off 7 (B) $3,036,000 $97,136,000 Safety & Security 8 (A) $3,405,000 $100,541,000 Flexible Furnishings 8 (B) $4,699,000 $105,240,000 Covered Play 9 $5,930,000 $111,170,000 Outdoor Learning Opportunities 10 $314,000 $111,484,000 Front Office Improvements 11 $968,000 $112,452,000 Collaboration Space 12 $912,000 $113,364,000 Professional Learning Center 13 (A) $1,947,000 $115,311,000 Parent Workroom 13 (B) $1,022,000 $116,333,000 Reconfigure Administration 13 (C) $3,079,000 $119,412,000 Replace Woodchips with Rubber 13 (D) $1,037,000 $120,449,000

Cumulative Estimated Cost by Prioritization of Improvement

Construction Costs Multi-Year Projection

Item Total Construction Cost 2014-2015 Actual Expenditures 2015-2016 Budgeted Expenditures 2016-2017 Projected Budget 2017-2018 Projected Budget 2018-2019 Projected Budget Unfunded FMP 1 - Modernization * 53,332,000.00 1,080,798.00 2,002,356.00 781,474.00 150,000.00 150,000.00 49,167,372.00 2 - Technology Infrastructure 14,790,000.00 206,401.00 100,000.00 150,000.00 150,000.00 150,000.00 14,033,599.00 3 - Collaboration Space (Classroom Adjustments) *

• 4 - Flexible Furnishings *
• 5 - Innovation Center (Including Technology)

7,314,000.00

• 7,314,000.00

6 - MUR Upgrades (Sink & AV) 248,000.00

• 248,000.00

7 - Front Office Improvements 968,000.00

• 968,000.00

8 - STEAM+ (portable classrooms to permanent) 10,229,000.00

• 10,229,000.00

9 - Professional Learning Center 1,947,000.00

• 1,947,000.00

10 - Parent Workroom 1,022,000.00

• 1,022,000.00

11 - Reconfigure Administration 3,079,000.00

• 3,079,000.00

12 - Portable Classrooms to Permanent 10,156,000.00

• 10,156,000.00

13 - Security 3,405,000.00 137,685.00 66,973.00

• 3,200,342.00

14 - Covered Dining 3,642,000.00

• 3,642,000.00

15 - Covered Play 5,930,000.00 130,511.00

• 5,799,489.00

16 - Replace Wood Chips with Rubber 1,037,000.00

• 1,037,000.00

17 - Parking Lot/Bus Drop-off 3,036,000.00

• 3,036,000.00

18 - Outdoor Learning Opportunities 314,000.00 57,694.00

• 256,306.00

19 - Child Development Center Buildings 12,385,000.00 453,874.00 1,006,308.00

• 10,924,818.00

Total Construction Cost $ 132,834,000.00 $ 2,066,963.00 $ 3,175,637.00 $ 931,474.00 $ 300,000.00 $ 300,000.00 $ 126,059,926.00

Multi-Year Projection

* #3 Collaboration Space and #4 Flexible Furnishings combined with #1 Modernization

Election Results

55% GO Bond Election School District Amount (in millions) Percentage

• f the Yes Vote

* Dehesa Elementary School District $5.5 58.4% * Encinitas Union Elementary School District $44.2 61.6% * Julian Union High School District $2.1 60.4% * San Marcos Unified School District $287.0 63.4%

November 2, 2010 Election

Parcel Tax Election-2/3 vote School District Amount /Time Percentage

• f the Yes Vote

San Diego Unified School District $98/Parcel -5 years 50.8% South Bay Union Elementary School District Not to exceed $96/Parcel – 4 years 59.7%

* = measure was successful

55% GO Bond Election School District Amount (in millions) Percentage

• f the Yes Vote

* Cajon Valley Union Elementary School District $88.4 58.2% * Dehesa Elementary School District $3.0 55.9% Mountain Empire Unified School District $30.8 45.4% Ramona Unified School District $66.0 50.6% * South Bay Union Elementary School District $26.0 75.9% * San Diego Unified School District $2,800.0 61.8% * San Dieguito Union High School District $449.0 55.5% Del Mar Union Elementary School District $76.8 54.3%

November 6, 2012 Election

* = measure was successful

School Facilities Improvement District Amount (in millions) Percentage

• f the Yes Vote

* Chula Vista Elementary School District $90.0 68.8%

55% GO Bond Election School District Amount (in millions) Percentage

• f the Yes Vote

Cajon Valley Union Elementary School District $20.0 49.1% * Escondido Union Elementary School District $182.1 57.0% * Lakeside Union Elementary School District $31.0 58.6% * Lemon Grove Elementary School District $10.0 71.9% * National Elementary School District $26.1 78.6% Ramona Unified School District $40.0 53.3% Vallecitos Elementary School District $2.0 53.5%

November 4, 2014 Election

* = measure was successful

55% GO Bond Election School District Amount (in millions) Percentage

• f the Yes Vote

Coronado Unified School District $29.0 42.0%

June 3, 2014 Election

Timeline

Date Event November 2015 Assembling the Team-Financial Advisor, Bond Counsel, Campaign Consultant January 2016 Commence Public Information and Education Outreach February 2016 Conduct Bond Measure Feasibility Survey March 2016 Present Survey Results and Findings to the Board April 2016 Develop Project List and Ballot Measure May 12, 2016 Estimated Deadline to Submit Package to the San Diego County Taxpayers Association for Endorsement June 2016 Board Meeting to Consider Declaring Intention to Form SFID July 2016 Board Meeting to Consider Ordering the Formation of SFID and Calling Bond Election August 12, 2016 Estimated Deadline to Submit Paperwork to County Registrar of Voters November 8, 2016 Election Day

Estimated Election Timeline November 2016

• Parcel Tax
• Requires two-thirds voter approval
• Flat amount per parcel
• General Obligation Bond
• Prop 46
• Simple majority board approval
• Two-thirds voter approval
• No statutory tax rate limit
• Prop 39
• Super majority board approval
• 55% voter approval
• Tax rate limited to $30 per $100k for assessed value
• School Improvement District (SFID)
• Operates like a Prop 39 GO Bond
• Carves out a specified area where only those voters within the SFID would vote and be assessed taxes
• Projects funded by SFID must be located within its boundaries
• Reserves over the 15% minimum fund balance and 3% reserve for economic uncertainties

Options for Funding the Unfunded Portion

• f the Facility Master Plan

• Relocatable classroom buildings continue to age and are near the end
• f their life cycle
• Routine Maintenance of School Sites is not part of the Facility Master

Plan

• Fund 14 Deferred Maintenance reserve balance will be exhausted by

2016-2017 with an annual $135,000 funds transfer available for deferred maintenance projects

• There is no funding from the State for Facilities

Conclusion