SLIDE 1
Del Mar Union School District September 17, 2014 Regular Board - - PowerPoint PPT Presentation
Del Mar Union School District September 17, 2014 Regular Board - - PowerPoint PPT Presentation
Del Mar Union School District September 17, 2014 Regular Board Meeting Facilities Master Plan (FMP) Enrollment + Capacity by School Facility Condition Assessments Site Utilizations Capacity Analysis Stakeholder & Community
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Town Hall November 6, 2013
Flyer posted on district website
Articles in Carmel Valley News & Del Mar Times
PTA Meetings, Superintendent letter to the Community, e‐blast invitation to parents and all call telephone invitation to district families
Town Hall December 3, 2013
Sycamore Ridge
Ashley Falls
Torrey Hills
Board Meeting November 20, 2013
Review of Community Input
Special Board Workshop February 12, 2014
FMP Presentation and Discussion
Torrey Hills Community Planning Board Meeting March 18, 2014
Early Childhood Development Center at Torrey Hills
Board Meeting March 26, 2014
Projected Enrollment vs. School Capacity
Direction to conduct feasibility study at ECDC at Torrey Hills
Board Meeting August 27, 2014
ECDC scope of work, design, cost estimate and schedule
Community Information Meeting September 8, 2014
Enrollment/ Capacity
ECDC Feasibility Study
Outreach Meeting 1 September 18, 2013
Process Overview
Educational Visioning
Integration of Technology
Professional Learning
Outreach Meeting 2 October 1, 2013
Educational Themes
Site Assessments
Program Opportunities
Outreach Meeting 3 October 29, 2013
School Site Utilization
Facility Optimization
Options to Address Capacity and Program Needs
Early Childhood Development Center
Funding Approaches
Outreach Meeting 4 December 17, 2013
Master Plan Review
Prioritization
ECDC Proposal at Torrey Hills
Outreach Meeting 5 January 8, 2014
Funding Alternatives
Stakeholder & Community Collaboration
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Ashley Falls
Principal Coffee February 10, 2014
State of the District Staff Meeting June 2, 2014
Carmel Del Mar
Principal Coffee January 23, 2014
Principal Coffee September 10, 2014
State of the District Staff Meeting June 5, 2014
Del Mar Heights
Principal Coffee March 19, 2014
State of the District Staff Meeting May 21, 2014
Del Mar Hills
Principal Coffee March 13, 2014
State of the District Staff Meeting June 2, 2014
Ocean Air
Principal Coffee February 6, 2014
State of the District Staff Meeting June 3, 2014
School Site Specific Outreach and Collaboration
Sage Canyon
Principal Coffee March 4, 2014
State of the District Staff Meeting May 27, 2014
Sycamore Ridge
Principal Coffee February 27, 2014
State of the District Staff Meeting May 20, 2014
Torrey Hills
Principal Coffee March 7, 2014
State of the District Staff Meeting June 10, 2014
Principal Coffee September 5, 2014
Principal Coffee September 11, 2014
PTA Presidents’ Advisory Council Meetings: October 8, 2013 February 11, 2014 November 12, 2013 April 15, 2014 December 10, 2013 May 13, 2014 January 14, 2014
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Analysis of District’s Eight Schools Further Analysis of Ashley Falls, Sycamore Ridge and Torrey Hills Enrollment Projections:
Research by DecisionInsite, Dolinka Group and DMUSD Staff Projection Data:
Live Birth Trends Cohort Impact Rate Student Generation Factors New Dwelling Units
Sycamore Ridge will be over capacity in 2016
Analysis of Enrollment, Capacity, and Programs
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Sycamore Ridge Projected Enrollment
Adjusted School Capacity: 825 Current School Capacity: 575
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Torrey Hills Projected Enrollment
School Capacity: 898
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October 29, 2013 Outreach Committee Meeting #3
November 6, 2013 District Town Hall Meeting (Del Mar Hills)
November 20, 2013 Governing Board Meeting
December 3, 2013 Town Hall Meetings (Ashley Falls, Sycamore Ridge, Torrey Hills)
Options to Address Enrollment/Capacity Needs
Option 1: Changes at existing sites Option 2: Elementary school #9
Increase capacity at current school locations to accommodate growth in student enrollment Ashley Falls
- Replace Child Development Center and afterschool program relocatables with
permanent construction
- Creates 4 open classrooms in permanent buildings
- Provides permanent facility for CDC and afterschool program
- Increases capacity to 663 students
- Enroll students from East Pacific Highlands Ranch at Ashley Falls
- Increases enrollment
Sycamore Ridge
- Relocate Child Development Center to Torrey Hills
- Creates 10 open classrooms in permanent buildings
- Increases capacity to 785 students
Torrey Hills
- Move afterschool program to vacant relocatables
- Improve drop‐off, pick‐up, and extend parking
- Construct permanent facility for Child Development Center
- Increases capacity to 857 students
- Maximizes site utilization
Purchase land in East Pacific Highlands Ranch to construct a new elementary school
- Projected enrollment: 248 students
SLIDE 9
The Outreach Committee determined the District should use current
facilities to accommodate the growth in Pacific Highlands Ranch at this time, rather than move forward with construction of school #9.
To
accommodate the projected increased enrollment in Pacific Highlands Ranch, the committee recommended relocating the District’s Early Childhood Development Center (ECDC) from Sycamore Ridge to Torrey Hills School.
Financial
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Design Criteria Site Development Site Utilization Interior Development Budget Schedule Torrey Hills Improvements
Feasibility Study: ECDC at Torrey Hills School
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No access to outside play area Insufficient access to parking Eliminates 12 permanent K‐6 classrooms Area reviewed and not recommended as
feasible
Torrey Hills School Site Review
Area Reviewed
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No access to outside play area Insufficient access to parking Safety and Security concerns due to distance from ECDC
entrance
Insufficient number of classrooms Cost Prohibitive to reconfigure plumbing Area reviewed and not recommended as feasible
Torrey Hills School Site Review
Area Reviewed
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ECDC Proposed Location @ Torrey Hills
Plan A Plan B Revised Recommendation
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Description Estimated Construction Costs Total Project Cost with all Fees Reconfigure Existing Classrooms and Administrative Office Space $646,000 $859,000 Existing Building Systems and Restrooms $458,000 $610,000 Kitchenette Improvements and Accessibility Upgrades $28,000 $37,000 Exterior Play Spaces: Rubberized Play Surfaces and Play Equipment $51,000 $68,000 Parking Lot‐ 30 spaces Landscaping, Signage and Lighting $247,000 $329,000 Total Estimated Project Cost $1,430,000 $1,903,000
ECDC Feasibility Study Budget
Fund 40: Special Reserve for Capital Outlay
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Description Estimated Construction Costs Total Project Cost with all Fees Technology Mounting $100,000 $133,000 Relocate Lunch Shelter $200,000 $266,000 Total Estimated Project Cost $300,000 $399,000
Torrey Hills Improvement Budget
Fund 49: Community Facility District 95‐1
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Geologist observed the drilling of 2 cores with the proposed parking lot
expansion area to evaluate the existing pavement and subgrade conditions.
The subgrade consists of silty sand with good pavement support
characteristics.
Southern California Soil & Testing, Inc. report concludes the area for the
proposed parking lot is feasible
Proposed Parking Lot Soil and Testing
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Torrey Hills School has the greatest net useable acreage, load standard and number of classrooms
School Site Property Information
School Site Net Useable Acreage Classroom Count Load Standard Ashley Falls 4.11 39 840 Carmel Del Mar 3.02 31 690 Del Mar Heights 10.85 35 775 Del Mar Hills 8.50 28 590 Ocean Air 6.07 38 737 Sage Canyon 5.30 42 855 Sycamore Ridge 11.33 36 878 Torrey Hills 11.40 49 975
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Time Line: ECDC Torrey Hills School Project
Board Approval ‐ September 2014
Design Development/Construction Documentation ‐ Fall 2014
Division of State Architect Review/Approval ‐ Fall 2014‐Spring 2015
Construction Bidding, Selection and Approval‐ Spring 2015
Start of Construction ‐ Summer 2015
Project Completion ‐ December 2015
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Board Authorization to proceed with Early Childhood Development Center at Torrey Hills School Board Approval for Architectural / Engineering Design Services by LPA, Inc.
Total Compensation $182,000 (pursuant to scope of work)
September 17, 2014
Description Percentage Amount Schematic Design 5% $ 9,100 Design Development 20% $36,400 Construction Documents 42% $76,440 DSA Review 5% $9,100 Bidding 3% $ 5,460 Construction Administration 20% $36,400 Close Out 5% $ 9,100 Total $182,000