COMP80122 Slides and Presentations Carole Goble | Uli Sattler - - PowerPoint PPT Presentation

Slides and Presentations

Carole Goble | Uli Sattler

School of Computer Science University of Manchester

COMP80122

Slides are available at 


http://www.cs.man.ac.uk/~sattler/teaching/COMP80122/index.html

COMP80122 Learning Outcomes

At the end of this course unit a student will be able to

• describe the core aspects of a presentation

– and how they affect the understanding

• analyse and evaluate a presentation along those core aspects
• prepare the storyline and slides for a presentation on their

research – keeping in mind the core aspects

• give a clear presentation on their research that follows good

practice in the core aspects

Two things to remember

• 1. Running example
• can make a huge, positive difference

So, use (a simple, evolving) one:

• always
• from the beginning
• ideally with a picture/graphic

• 2. Terminology
• (which terms/acronyms to use for what)
• can cause massive confusion & frustration in audience
• keep it minimal & simple

Two things to remember

• 1. Running example
• can make a huge, positive difference

So, use (a simple, evolving) one:

• always
• from the beginning
• ideally with a picture/graphic

• 2. Terminology
• (which terms/acronyms to use for what)
• can cause massive confusion & frustration in audience
• keep it minimal & simple

for all communication: 
 presentations, papers, posters, supervisory meetings, …

Let’s discuss your slides!

Things discussed so far

• Storyline

– in general – yours: see last week’s
 mini exercise

• Slides

– in general – yours: see this week’s 
 mini exercise

• Take you 3-5 example slides
• Swap with your neighbour
• 4 mins: consider all aspects
• 4 mins each: provide feedback/discuss

The Three Aspects

The speaker

• body language

– focus

• preparedness
• voice

– volume – speed – clarity

• nerves
• ...

The story

• story line
• clarity
• level
• timing
• use of terminology
• ...

The slides

• bullet lists
• graphics
• fonts
• highlights
• ...

Effects on you/audience by choices to these?
 What was helpful to get message across?

The Three Aspects

The speaker

• body language

– focus

• preparedness
• voice

– volume – speed – clarity

• nerves
• ...

The story

• story line
• clarity
• level
• timing
• use of terminology
• ...

The slides

• bullet lists
• graphics
• fonts
• highlights
• ...

Effects on you/audience by choices to these?
 What was helpful to get message across?

The Three Aspects

The speaker

• body language

– focus

• preparedness
• voice

– volume – speed – clarity

• nerves
• ...

The story

• story line
• clarity
• level
• timing
• use of terminology
• ...

The slides

• bullet lists
• graphics
• fonts
• highlights
• ...

Effects on you/audience by choices to these?
 What was helpful to get message across?

The Three Aspects

The speaker

• body language

– focus

• preparedness
• voice

– volume – speed – clarity

• nerves
• ...

The story

• story line
• clarity
• level
• timing
• use of terminology
• ...

The slides

• bullet lists
• graphics
• fonts
• highlights
• ...

Effects on you/audience by choices to these?
 What was helpful to get message across?

Aspect 2: the Speaker

You will be nervous

• …and that’s ok

– all speakers are – all performers are

• Adrenalin will be released

– increasing heart rate – sweating

• adapt closing

– breathing faster

• be aware & breath consciously

– release of energy

• move
• Be well prepared

You will be nervous

• …and that’s ok

– all speakers are – all performers are

• Adrenalin will be released

– increasing heart rate – sweating

• adapt closing

– breathing faster

• be aware & breath consciously

– release of energy

• move
• Be well prepared

stage fright

Being Prepared

• Good Storyline: that works for

– audience – time – you

• Slides: that work for

– storyline – projector & room – audience – you

• Knowing your infrastructure

– projector & room

• Good timing

– of presentation – before presentation

Being Prepared

• Good Storyline: that works for

– audience – time – you

• Slides: that work for

– storyline – projector & room – audience – you

• Knowing your infrastructure

– projector & room

• Good timing

– of presentation – before presentation

Practice!

How to prepare & practice?

• 1. Investigate audience & 


time & expectations

• 2. Design storyline

– ponder – discuss with friends

• 3. Make slides

– ponder – discuss with friends

• 4. Practice quietly

– ponder

• do slides/graphics work?
• check timing

– improve

• 5. Practice loudly alone

– ponder

• do slides/graphics work?
• check timing

– improve

• 6. Practice loudly for friends

– ponder

• do slides/graphics work?
• check timing

– improve

How to prepare & practice?

• 1. Investigate audience & 


time & expectations

• 2. Design storyline

– ponder – discuss with friends

• 3. Make slides

– ponder – discuss with friends

• 4. Practice quietly

– ponder

• do slides/graphics work?
• check timing

– improve

• 5. Practice loudly alone

– ponder

• do slides/graphics work?
• check timing

– improve

• 6. Practice loudly for friends

– ponder

• do slides/graphics work?
• check timing

– improve

Repeat until you’re happy!

Breathing

• Learn some breathing exercises, e.g.,

– https://www.youtube.com/watch?v=dyIoUMwD7Xw – https://www.youtube.com/watch?v=AvrH4-usxmI – https://www.youtube.com/watch?v=Acl6owhFMHQ – …

• Learn how posture affects your voice
• Acquire some pre-presentation breathing exercises!

Being nervous ➾ adrenalin voice ⇓ ➾ shallow breathing ⇑

Dressing for your presentation

• Investigate audience & expectations
• Consider physical environment

– stage – chairs – temperature/AC – …

• Consider yourself

– what makes you feel good & confident? – what does NOT distract you

• Pick wisely!

During the presentations

Do not:

• look at screen
• have hands in pocket
• …

Do:

• look at audience
• make eye contact
• breath
• smile
• enjoy the experience
• …

To do or not do:

• ask question to audience
• …

How to Answer Questions

• Questions can arise during or after your presentation

– welcome these – make sure you understand them – only answer if you know the answer

Hmmm, interesting question: I haven’t thought about this yet

– don’t engage in long discussion during presentation

Can we continue this discussion off-line/after presentation

– don’t get defensive

I explained this on Slide 3

Deliverable 2: 
 Research Symposium Critiques

Research Symposium

• April 23-25

– see http://studentnet.cs.manchester.ac.uk/pgr/symposium/

• Great place to learn about

– school – our school’s research – research in Computer Science – other PhD students

• Great place to think about communication of research

– clarity: what makes you “get” what has been done – story lines … – boredom, effect, ... – presentations – slides

Deliverable 2

• attend all presentations of the Research Symposium
• You are assigned 10 presentations; for each

– give a 2-3 sentence summary of its contents and – write a critique: what was good, what could have been better – taking into account all 3 pillars of a presentation

• storyline
• slides
• presenter
• submit all your summaries and critiques via easychair

– your reviews will be anonymous and fed back to presenters – we will discuss these on May 9th.

Attend Symposium

• Enjoy the presentation
• Watch yourself & reflect: what makes you
• Write 10 critiques following the template

– see next slides – prepare your note taking!

• ...then we discuss your observations

– happy – click – understand – recognise things – curious – engage with subject – confused – lost – puzzled – angry – distracted – bored

• 1. Content: what
• is the research question or hypothesis?
• is the contribution made to answering/proving it?
• did you learn from this presentation?

• 2. Narrative/storyline:
• clear
• well thought through
• fit for (General CS) audience & time

Template for Your Critiques (1)

• 3. Slides:
• suitable layout
• support story line of presentation without distracting
• suitable font, colours, size
• suitable, clear graphics

• 4. Presenter:
• well prepared, with good explanations
• made good contact with audience
• audible
• well paced

Template for Your Critiques (2)

includes speed, pauses, emphasis in particular, they were there when needed logically meaningful structure of (sub)items no full sentences

• 3. Slides:
• suitable layout
• support story line of presentation without distracting
• suitable font, colours, size
• suitable, clear graphics

• 4. Presenter:
• well prepared, with good explanations
• made good contact with audience
• audible
• well paced

Template for Your Critiques (2)

includes speed, pauses, emphasis in particular, they were there when needed logically meaningful structure of (sub)items no full sentences

This is available on COMP80122 web site 
 as a .txt file

Deliverable 3

You will give a 15 minute presentation

• about your research (PhD, previous, Tichy study)
• to a small group of ~12 fellow participants
• we discuss what
• worked well
• can be improved
• following a similar scheme to “the template”


Rest of the Seminar

• Small group presentations

– in groups C1, C2, P, U1, U2 – scheduled as per email – your participation required in all sessions of your group

• One final plenary session on Thursday, May 9, to

– discuss symposium presentations – new insights gained

Rest of the Seminar

• Small group presentations

– in groups C1, C2, P, U1, U2 – scheduled as per email – your participation required in all sessions of your group

• One final plenary session on Thursday, May 9, to

– discuss symposium presentations – new insights gained

Enjoy!

Any Questions?