AVN – RFP 17-008 SECURITY GUARD SERVICES PRE-PROPOSAL MEETING DECEMBER 6, 2017 Procurement Officer: Bernadette Hill bernadette.hill@phoenix.gov
PUBLIC SAFETY & SECURITY TEAM Shawna M. Larson – Deputy Aviation Director – Public Safety & Security Ramil M. Rivera – Aviation Supervisor III – Public Safety & Security Kamila Kisova – Aviation Supervisor II, ACE – Public Safety & Security
TRANSPARENCY POLICY NO CONTACT PROVISION Section 43-34 & 43-36 of the City Code OFFERORS THAT VIOLATE THIS POLICY WILL BE DISQUALIFIED “TRANSPARENCY POLICY IS IN EFFECT”
SECTION I- STANDARD TERMS AND CONDITIONS Please review the Standard Terms and Conditions. These terms apply Citywide.
SECTION II SPECIAL TERMS & CONDITIONS TERM OF CONTRACT The term of the contract will commence on or about July 1, 2018, for an initial period of (3) years. This contract includes (2) one-year options to extend. Total contract term 5 years.
SECTION II SPECIAL TERMS & CONDITIONS Prices are firm and fixed for 3 years. Thereafter, price adjustments will be considered annually. Method of Invoicing. Contractor must review Aviation Security Procedures/Badging background screening requirements ensuring all information is accurate and current. (Contract workers rejected for work under this contact will not work under other City contracts without the City’s prior written approval).
OFFER SUBMITTAL DEADLINE Tuesday January 9, 2018 @11:00 a.m. (local Phoenix time) Late offers will be disqualified
OFFER SUBMITTAL LOCATION Aviation Department Office 2485 East Buckeye Road, Phoenix, AZ 85034
Q&A DEADLINES Submit questions by December 13, 2017 Due: 11:00 a.m. local Phoenix time Email: bernadette.hill@phoenix.gov Answers available by December 21, 2017 https://www.phoenix.gov/solicitations/1219
QUESTIONS & ANSWERS (Q&A) Written questions only • Some answers available today • All written questions submitted will have answers published on web via addendum NO NOTE TE: : R Res espo pons nses es to to writt written en an answer ers s su supe perse sede de verb erbal ans al answer ers. s.
CONTRACTING OPPORTUNITIES UP TO 3 CONTRACTING OPPORTUNITIES Airport Security Non – Regulatory Airport Security Regulatory – External Airport Security Regulatory – Internal
SECTION III NON-REGULATORY MINIMIUM QUALIFICATIONS Airport Security Non-Regulatory Reserved for small business gross receipts less than $20.5 million over past 3 years. Offeror must provide at the time of this submittal, federal tax returns (or personal tax returns if filing a Schedule C for a sole proprietorship) for the most recent three (3) years in a separate sealed envelope. Minimum of 2 years continuous experience within the last five (5) years with 60 or fewer full time security guards at a government regulated or commercial facility .
SECTION III NON-REGULATORY MINIMIUM QUALIFICATIONS Airport Security Non-Regulatory - continued Offerors in a Regulatory category may opt to submit a proposal that includes pricing for the Non-Regulatory category. However, the proposal will only be evaluated and considered if no proposal is received under the Airport Security (Non-Regulatory) category and the proposals received are considered non-responsive and non-responsible.
SECTION III NON-REGULATORY SITE LOCATIONS Aviation Department Office: 2485 E. Buckeye Road, Phoenix AZ Aviation Operations Building Ground Transportation Office: 3300 E. Sky Harbor Blvd., Phoenix, AZ Aviation Design and Construction Building: 500 South Building Rental Car Center Facility Phoenix Deer Valley Airport Phoenix Goodyear Airport Sites may be added or eliminated at discretion of ADR.
SECTION VIII REGULATORY - EXTERNAL MINIMIUM QUALIFICATIONS Airport Security Regulatory – External Minimum of 3 years of experience within the last ten (10) years of security guard experience at a 49 C.F.R., Part 1542 regulated airport or other federally-regulated facility where a staff of sixty (60) or more full time security guards were maintained. All Contractor’s employees must be employed directly by the Contractor.
SECTION VIII REGULATORY - EXTERNAL MINIMIUM QUALIFICATIONS Airport Security Regulatory – External - continued Provide three (3) verifiable contract references, excluding PHX. Provide list of current contracts. Possess as well as maintain designation under the Federal Support Anti-terrorism by Fostering Effective Technologies Act of 2002, also known as the “Safety Act” . The Safety Act Designation must include all important tasks and anticipated tasks required in the Agreement.
SECTION VIII REGULATORY – EXTERNAL SITE LOCATIONS Perimeter Vehicle Gates Perimeter Vehicle Patrol Terminal Loading Docks On-going Construction Projects Phoenix Deer Valley Airport Phoenix Goodyear Airport Sites may be added or eliminated at discretion of ADR
SECTION XIII REGULATORY – INTERNAL MINIMIUM QUALIFICATIONS Airport Security Regulatory – Internal Minimum of 3 years of security guard experience within the last ten (10) years of at a 49 C.F.R., Part 1542 regulated airport or other federally-regulated facility where a staff of sixty (60) or more full time security guards were maintained. All Contractor’s employees must be employed directly by the Contractor.
SECTION XIII REGULATORY – INTERNAL MINIMIUM QUALIFICATIONS Airport Security Regulatory – Internal - continued Provide three (3) verifiable contract references, excluding PHX. Provide list of current contracts. Possess as well as maintain Designation under the Federal Support Anti-terrorism by Fostering Effective Technologies Act of 2002, also known as the “Safety Act” . The Safety Act Designation must include all important tasks and anticipated tasks required in the Agreement.
SECTION VIII RGEULATORY – INTERNAL SITE LOCATIONS Aviation Operations Building Security Badging Office Terminal Security Checkpoints Terminal Patrols Ongoing Construction Projects Phoenix Deer Valley Airport Phoenix Goodyear Airport Sites may be added or eliminated at discretion of ADR
MINIMIUM QUALIFICATIONS Offeror not meeting the above minimum qualifications will be deemed non-responsive. NOTE: Offeror may not use subcontractor’s experience to meet the minimum qualifications.
PROPOSAL GUARANTEE Non-Regulatory – $5,000 Regulatory – External – $30,000 Regulatory – Internal – $30,000 NO NOTE TE: : Mus Must t be be su subm bmitt itted ed with with of offer er.
COMPILING YOUR RESPONSE • Tab 1 – Table of Contents with entire Proposal with page numbers. • Tab 2 – General Information Proposal guarantee a. Solicitation Conflict and Transparency Disclosure b. Form (Submittals Section) Business References – Note ote: The City City is is onl nly allo llowed ed as as a ref efer erence ence if if Of Offer eror or does does not not ha have a contr contract act with with other other fir firms ms. • Tab 3 – Qualifications and Experience of Offeror
COMPILING YOUR RESPONSE - CONTINUED Tab 4 – Qualifications and Experience of General • Manager Tab 5 – Business and Operations Plan Method of • Approach to Scope of Work a. Phase-In Staffing Plan b. Recruitment and Retention Plans c. Program Management Plan d. Operations Manual e. Staffing Contingency Plan
COMPILING YOUR RESPONSE - CONTINUED f. Quality Control Program g. Phase – Out and Transition Plan h. Business Financial Plan Tab 6 – Addenda (if applicable) •
INSURANCE AND INDEMNIFICATION Contractor must provide insurance coverage with limits of liability not less than those stated in this section. Notify Procurement Officer within (2) business days if insurance is cancelled and/or changed. Verification of coverage is required. Approval of insurance is required before work commences.
INSURANCE (NON-REGULATORY) Commercial General Liability: General Aggregate $2,000,000 Products – Completed Ops Aggregate $1,000,000 Personal and Advertising Injury $1,000,000 Each Occurrence $1,000,000
INSURANCE (NON-REGULATORY) CONTINUED Automobile Liability $1,000,000 Worker’s Compensation and Employers’ Liability: Workers’ Compensation Statutory Employers’ Liability Each Accident $100,000 Disease – Each Employee $100,000 Disease – Policy Limit $500,000
INSURANCE (NON-REGULATORY) CONTINUED Professional Liability (Errors and Omissions Liability): Each Claim $1,000,000 Annual Aggregate $1,000,000 Fidelity Bond or Crime Insurance: Bond or Policy Limit $25,000
INSURANCE (REGULATORY – EXTERNAL AND INTERNAL ) Commercial General Liability: General Aggregate $5,000,000 Products – Completed Ops Aggregate $5,000,000 Personal and Advertising Injury $5,000,000 Each Occurrence $5,000,000
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