AVN RFP 17-008 SECURITY GUARD SERVICES PRE-PROPOSAL MEETING - - PowerPoint PPT Presentation

AVN – RFP 17-008 SECURITY GUARD SERVICES PRE-PROPOSAL MEETING DECEMBER 6, 2017

Procurement Officer: Bernadette Hill bernadette.hill@phoenix.gov

PUBLIC SAFETY & SECURITY TEAM

• Shawna M. Larson– Deputy Aviation Director –

Public Safety & Security

• Ramil M. Rivera – Aviation Supervisor III –

Public Safety & Security

• Kamila Kisova – Aviation Supervisor II, ACE –

Public Safety & Security

“TRANSPARENCY POLICY IS IN EFFECT”

NO CONTACT PROVISION

Section 43-34 & 43-36 of the City Code OFFERORS THAT VIOLATE THIS POLICY WILL BE DISQUALIFIED

TRANSPARENCY POLICY

SECTION I- STANDARD TERMS AND CONDITIONS

Please review the Standard Terms and Conditions. These terms apply Citywide.

SECTION II SPECIAL TERMS & CONDITIONS TERM OF CONTRACT

• The term of the contract will commence on or about

July 1, 2018, for an initial period of (3) years.

• This contract includes (2) one-year options to extend.
• Total contract term 5 years.

SECTION II SPECIAL TERMS & CONDITIONS

• Prices are firm and fixed for 3 years. Thereafter,

price adjustments will be considered annually.

• Method of Invoicing.
• Contractor

must review Aviation Security Procedures/Badging background screening requirements ensuring all information is accurate and current. (Contract workers rejected for work under this contact will not work under other City contracts without the City’s prior written approval).

OFFER SUBMITTAL DEADLINE

Tuesday January 9, 2018 @11:00 a.m.

(local Phoenix time)

Late offers will be disqualified

OFFER SUBMITTAL LOCATION

Aviation Department Office 2485 East Buckeye Road, Phoenix, AZ 85034

Q&A DEADLINES

Submit questions by December 13, 2017

• Due: 11:00 a.m. local Phoenix time
• Email: bernadette.hill@phoenix.gov

Answers available by December 21, 2017

• https://www.phoenix.gov/solicitations/1219

QUESTIONS & ANSWERS (Q&A)

Written questions only

• Some answers available today
• All written questions submitted will have answers

published on web via addendum NO NOTE TE: : R Res espo pons nses es to to writt written en an answer ers s su supe perse sede de verb erbal ans al answer ers. s.

CONTRACTING OPPORTUNITIES

• UP TO 3 CONTRACTING OPPORTUNITIES
• Airport Security Non – Regulatory
• Airport Security Regulatory – External
• Airport Security Regulatory – Internal

SECTION III NON-REGULATORY MINIMIUM QUALIFICATIONS

• Airport Security Non-Regulatory
• Reserved for small business gross receipts less than $20.5

million over past 3 years.

• Offeror must provide at the time of this submittal, federal tax

returns (or personal tax returns if filing a Schedule C for a sole proprietorship) for the most recent three (3) years in a separate sealed envelope.

• Minimum of 2 years continuous experience within the last five

(5) years with 60 or fewer full time security guards at a government regulated or commercial facility .

• Airport Security Non-Regulatory - continued
• Offerors in a Regulatory category may opt to submit a

proposal that includes pricing for the Non-Regulatory category. However, the proposal will only be evaluated and considered if no proposal is received under the Airport Security (Non-Regulatory) category and the proposals received are considered non-responsive and non-responsible.

SECTION III NON-REGULATORY

MINIMIUM QUALIFICATIONS

• Aviation

Department Office: 2485 E. Buckeye Road, Phoenix AZ

• Aviation

Operations Building Ground Transportation Office: 3300 E. Sky Harbor Blvd., Phoenix, AZ

• Aviation Design and Construction Building: 500 South

Building

• Rental Car Center Facility
• Phoenix Deer Valley Airport
• Phoenix Goodyear Airport
• Sites may be added or eliminated at discretion of ADR.

SECTION III NON-REGULATORY

SITE LOCATIONS

SECTION VIII REGULATORY - EXTERNAL MINIMIUM QUALIFICATIONS

• Airport Security Regulatory – External
• Minimum of 3 years of experience within the last ten

(10) years of security guard experience at a 49 C.F.R., Part 1542 regulated airport or other federally-regulated facility where a staff of sixty (60) or more full time security guards were maintained.

• All Contractor’s employees must be employed directly

by the Contractor.

• Airport Security Regulatory – External - continued
• Provide three (3) verifiable contract references, excluding

PHX.

• Provide list of current contracts.
• Possess as well as maintain designation under the Federal

Support Anti-terrorism by Fostering Effective Technologies Act of 2002, also known as the “Safety Act”.

• The Safety Act Designation must include all important

tasks and anticipated tasks required in the Agreement.

SECTION VIII REGULATORY - EXTERNAL MINIMIUM QUALIFICATIONS

SECTION VIII REGULATORY – EXTERNAL SITE LOCATIONS

• Perimeter Vehicle Gates
• Perimeter Vehicle Patrol
• Terminal Loading Docks
• On-going Construction Projects
• Phoenix Deer Valley Airport
• Phoenix Goodyear Airport
• Sites may be added or eliminated at discretion of ADR

SECTION XIII REGULATORY – INTERNAL MINIMIUM QUALIFICATIONS

• Airport Security Regulatory – Internal
• Minimum of 3 years of security guard experience within the

last ten (10) years of at a 49 C.F.R., Part 1542 regulated airport or other federally-regulated facility where a staff of sixty (60)

• r

more full time security guards were maintained.

• All Contractor’s employees must be employed directly by

the Contractor.

• Airport Security Regulatory – Internal - continued
• Provide three (3) verifiable contract references, excluding

PHX.

• Provide list of current contracts.
• Possess as well as maintain

Designation under the Federal Support Anti-terrorism by Fostering Effective Technologies Act of 2002, also known as the “Safety Act”.

• The Safety Act Designation must include all important

tasks and anticipated tasks required in the Agreement.

SECTION XIII REGULATORY – INTERNAL MINIMIUM QUALIFICATIONS

SECTION VIII RGEULATORY – INTERNAL SITE LOCATIONS

• Aviation Operations Building Security Badging Office
• Terminal Security Checkpoints
• Terminal Patrols
• Ongoing Construction Projects
• Phoenix Deer Valley Airport
• Phoenix Goodyear Airport
• Sites may be added or eliminated at discretion of ADR

MINIMIUM QUALIFICATIONS

• Offeror not meeting the above minimum qualifications will be

deemed non-responsive.

• NOTE: Offeror may not use subcontractor’s experience to

meet the minimum qualifications.

PROPOSAL GUARANTEE

• Non-Regulatory – $5,000
• Regulatory – External – $30,000
• Regulatory – Internal – $30,000

NO NOTE TE: : Mus Must t be be su subm bmitt itted ed with with of

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COMPILING YOUR RESPONSE

• Tab 1 – Table of Contents with entire Proposal with page

numbers.

• Tab 2 – General Information

a.

Proposal guarantee

b.

Solicitation Conflict and Transparency Disclosure Form (Submittals Section) Business References – Note

• te: The City

City is is onl nly allo llowed ed as as a ref efer erence ence if if Of Offer eror

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does not not ha have a contr contract act with with

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firms ms.

• Tab 3 – Qualifications and Experience of Offeror

COMPILING YOUR RESPONSE - CONTINUED

• Tab 4 – Qualifications and Experience of General

Manager

• Tab 5 – Business and Operations Plan Method of

Approach to Scope of Work

• a. Phase-In Staffing Plan
• b. Recruitment and Retention Plans
• c. Program Management Plan
• d. Operations Manual
• e. Staffing Contingency Plan

COMPILING YOUR RESPONSE - CONTINUED

• f. Quality Control Program
• g. Phase – Out and Transition Plan
• h. Business Financial Plan
• Tab 6 – Addenda (if applicable)

INSURANCE AND INDEMNIFICATION

• Contractor must provide insurance coverage with

limits of liability not less than those stated in this section.

• Notify Procurement Officer within (2) business

days if insurance is cancelled and/or changed.

• Verification of coverage is required. Approval of

insurance is required before work commences.

INSURANCE (NON-REGULATORY)

Commercial General Liability:

 General Aggregate

$2,000,000

 Products – Completed Ops Aggregate

$1,000,000

 Personal and Advertising Injury

$1,000,000

 Each Occurrence

$1,000,000

INSURANCE (NON-REGULATORY) CONTINUED

 Automobile Liability

$1,000,000 Worker’s Compensation and Employers’ Liability:

 Workers’ Compensation

Statutory Employers’ Liability Each Accident $100,000 Disease – Each Employee $100,000 Disease – Policy Limit $500,000

INSURANCE (NON-REGULATORY) CONTINUED

Professional Liability (Errors and Omissions Liability):

 Each Claim

$1,000,000

 Annual Aggregate

$1,000,000 Fidelity Bond or Crime Insurance:

 Bond or Policy Limit

$25,000

INSURANCE

(REGULATORY – EXTERNAL AND INTERNAL)

Commercial General Liability:

 General Aggregate

$5,000,000

 Products – Completed Ops Aggregate

$5,000,000

 Personal and Advertising Injury

$5,000,000

 Each Occurrence

$5,000,000

INSURANCE

(REGULATORY – EXTERNAL AND INTERNAL) CONTINUED

• Automobile Liability

$5,000,000

• Worker’s Compensation and Employers’ Liability:

Workers’ Compensation Statutory Employers’ Liability Each Accident $100,000 Disease – Each Employee $100,000 Disease – Policy Limit $500,000

INSURANCE

(REGULATORY – EXTERNAL AND INTERNAL) CONTINUED

• Fidelity Bond or Crime Insurance:

Bond or Policy Limit $1,000,000

SCOPE OF WORK & EVALUATION CRITERIA

• The City is seeking proposals from qualified contractors to

provide unarmed, uniformed security guards services and patrol for the Phoenix Sky Harbor International Airport, Phoenix Goodyear Airport, Phoenix Deer Valley Airport (Airports) and their owned and maintained facilities.

• REQUIREMENTS:

Staffing / Employee / Security Guard Duties / Security Guard Conduct / Appearance / Qualifications / Literacy / Job Knowledge / Supervisor / GM / Licenses and Permits / Duty Assignments / Detailed Plans and Manuals / Quarterly Staff Meetings / Outside Employment / Reports and Daily reporting

SCOPE OF WORK & EVALUATION CRITERIA

• CONTINUED
• REQUIREMENTS:

Contractor’s Equipment / Emergency Communication / Vehicles / Vehicle Markings / Uniforms / Complaint Resolution / Removal and Replacement Contractor Employees / Liquid Damages

PERFORMANCE BOND

• Non-Regulatory – $140,000
• Regulatory – External - $200,000
• Regulatory – Internal - $200,000

NO NOTE TE: : Mus Must t be be su subm bmitt itted ed immed immedia iate tely y afte after no r notice tice of

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awar ard. d.

BOND REQUIREMENT FOR U.S. CUSTOMS AND BORDER PROTECTION (CBP)

Regulatory – (External and Internal)

 Less than 15 employees

$25,000

 Between 15 to 25 employees

$50,000

 More than 25 employees

$100,000 Provide CBP with copy of bond location where the bond is filed. Links provided in RFP.

SCOPE OF WORK & EVALUATION CRITERIA

• Business Operation Plan and Method of Approach to

Scope of Work 0-300 points

• Company Qualifications and Experience

0-200 points

• General Manager Qualifications and Experience

0-200 points

• Pricing (Submittals Section)

0-200 points

• References

0-100 points

• TOTAL POINTS

1,000

SUBMITTALS COPIES / FORMAT

• Pricing
• One original, single-sided, plus seven double-sided in a 3 ring

binder and one electronic copy (using USB drive).

• Page

limit: Seventy-five (75) double-sided sheets (150 numbered pages total), letter-size pages in twelve (12) point Arial font.

• Offer must be numbered.
• Provide references who can verify your Security Guard Services

and contract size.

Note Note: Che heck Submitt Submittals als Se Section ction for

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ad additi dition

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al req equir uirem emen ents ts.

SUBMITTALS

• Conflict
• f

Interest and Solicitation Transparency Form

• Exhibit I – Sample Monthly Billing Summary

FOR ATTENDING! REMINDER: OPTIONAL TOUR IMMEDIATELY FOLLOWING MEETING!