January 8, 2019 RFP #19-11-25 Law Enforcement Services RFP - PowerPoint PPT Presentation

Houston Independent School District PURCHASING SERVICES January 8, 2019 RFP #19-11-25 Law Enforcement Services RFP #19-11-27 Police Uniforms, Tools and Accessories

 Emergency exits.  Sign in.  Silence / vibrate all cellphones.  No one-on-one side conversations.  Write questions on provided notecards and either ask at the end or email the project manager.

House Rules I. Scope of Work II. Project Timelines III. Business Assistance Office – M/WBE Participation Goal IV. Risk Management Office – Insurance Compliance V. Code of Silence and Conflict of Interest VI. VII. Proposal Submission Overview VIII. Proposal Response Requirements Proposal Submission Forms IX. Price and Pricing Schedule X. Solicitation of Bids XI. XII. Addendum (if any) XIII. Purchasing Services – Downloading RFP XIV. Questions and Answers

Timeline Release RFP 12/14/2018 1/8/2019 at 11 a.m. CST Pre-Proposal Conference Last date for questions: 01/11/2019 at 10 a.m. CST Proposals Due 01/17/2019 at 1:00 p.m. CST Evaluation Period 01/17/2019 to 02/8/2019 Selected vendors will be notified after Board of Trustees approval.

To meet M/WBE deadlines, please begin documentation as soon as possible. All questions regarding district M/WBE requirements should be directed to the Supplier Diversity Department. NOTE: Document submission is REQUIRED. Non-compliance will disqualify vendors from this contract.

Type of Coverage Minimum Limits 1. Workers’ Compensation Statutory and Employer’s Liability $100,000 per accident 2. Automobile Liability: Bodily Injury & Property Damage $1,000,000 Combined Single Limit For all owned, non-owned vehicles and hired vehicles. 3. Commercial General Liability $1,000,000 Combined Single Limit 4. Professional Liability (errors and omissions) may be required at the discretion of the Project Manager. ***This is REQUIRED. Non-compliance will disqualify vendors from this contract.*** All questions regarding district insurance requirements should be directed to: HISD Risk Management Office Candice Wilson 713-556-9225

 Sample – Insurance Letter Acord Form • Date Houston Independent School District Attn: HISD Sourcing Specialist 4400 West 18th Street Houston, TX 77092 RE: RFP Name and Project Number Supplier’s Name The undersigned certifies Supplier will be able to provide an Acord certificate of insurance confirming the coverages indicated below within three days from a letter of intent to award from HISD Procurement Services. All coverages would be placed with carriers rated A VII or better and licensed to do business in the State of Texas. I have marked the applicable box for each section. X COVERAGES LIMITS WORKERS’ COMPENSATION SECTION Workers’ Compensation Statutory Employers’ Liability $100,000 per Accident Waiver of Subrogation and Alternate Employer provisions in favor of HISD Supplier has employees, but none in the State of Texas Workers’ Compensation Statutory Employers’ Liability $100,000 per Accident Waiver of Subrogation in favor of HISD Supplier has no Employees Not Applicable Workers’ Compensation does not apply AUTOMOBILE LIABILITY SECTION Automobile Liability covering All Owned, Hired & Non-Owned Autos, $1,000,000 CSL including Additional Insured and Waiver of Subrogation in favor of HISD. Supplier owns no vehicles in the company name -- $1,000,000 CSL Automobile Liability covering Hired & Non-Owned Autos, including Additional Insured and Waiver of Subrogation in favor of HISD. COMMERCIAL GENERAL LIABILITY SECTION Commercial General Liability , including Additional Insured and Waiver of $1,000,000 per Subrogation in favor of HISD Occurrence Sincerely, Insurance Agent

CODE OF SILENCE AND CONFLICTS OF INTEREST: The Board of Education  (Board) has adopted a “Code of Silence” policy (ref. Board Policy CAA (Local)) and a “Conflict of Interest Disclosures” policy (ref. Board Policy BBFA (Local))to enforce its commitment to ethical contracting standards and improve accountability and public confidence. It is important to avoid both the appearance of conflicts and actual conflicts of interest. The Code of Silence" shall mean a prohibition on any communication regarding  any RFP, bid, or other competitive solicitation between: ◦ Any person who seeks an award from the District or its affiliated entities (including, but not limited to, the HISD Foundation and the HISD Public Facility Corporation), including a potential vendor or vendor's representative, and ◦ Board members, the Superintendent of Schools, senior staff members, principals, department heads, directors, managers, or other District representatives who have influence in the evaluation or selection process. The “Code of Silence” time period shall begin when the Request for Proposal (RFP)  is issued and ends upon the execution of the contract. During the “Code of Silence”, campaign contributions, gifts, donations, loans, and any other items of value are prohibited between these parties, including candidates who have filed for election to the Board.

 Board Policy CAA (Local) pertaining to the “Code of Silence” and Board Policy BBFA (Local) pertaining to “Conflicts of Interest Disclosures” are attached by URL link above and incorporated by reference. Please review the policies carefully and ensure that the policies are followed in all respects. Proposer(s) agree and understand that non-compliance with the “Code of Silence” policy may result in disqualification. Furthermore, the failure of a Board member to disclose a conflict of interest may result in the debarment of a vendor for 24 months.

General Information The instructions by the District are intended to afford Proposer(s) an equal opportunity to participate in the proposal process and provide a predetermined set of criteria representing the District’s business and service requirements. This proposal is governed by Texas Education Code (TEC), other applicable Texas state statutes, and all local Board of Education (Board) policies. • Request for Proposals are defined in the Texas Education Code 44.031 and Texas Government Code for Purchasing Contracts.  Proposals will be received at : Houston Independent School District Board Services - Room 1C03 Attn: Andre Porter - Purchasing Services RFP /19-11-25 Law Enforcement Services or RFP /19-11-27 Police Uniforms, Tools and Accessories 4400 West 18th Street Houston, TX 77092

To achieve a uniform review process and obtain the maximum degree of comparability, it is required that proposals be organized in the manner specified in Tab 2. FORM A: Supplier Information FORM B: M/WBE Instructions and Participation Report FORM C: Reference Survey Instructions FORM D: Reference Survey FORM E: General Certifications FORM F: Price Schedule (separate attachment - should be placed in tab 7) FORM G: EDGAR Certifications FORM H: Exceptions FORM I : Conflict of Interest Instructions and Questionnaire (Form CIQ) FORM J: Instructions for Completion of Disclosure of Interested Persons Certification (HB 1295) FORM K : IRS Form W‐9 FORM L: Certificate of Insurance (Acord Form) or a letter from its insurance provider stating that Proposer can provide the levels of insurance required in this RFP. FORM M: Acknowledgement Form FORM N: Master Service Agreement (MSA) if applicable FORM O: Criminal History Background Check Form * * NOTE : : DEPENDI DING ON THE RFP/RFQ, THERE MAY BE ADDITIONAL L FORMS AND APPENDICES CES THAT THE SUPPLIER MAY BE REQUIRED TO COMPLET LETE FOR THE APPLICALB CALBE RFP/RFQ.

Proposer ers/Res /Respon onden ents ts • MUST T complete te and retur urn n as part of solicita tati tion on respons onse. Proposers/R /Responde ondents ts • will be notifie fied by Sourci cing ng Special alis ist when Surve veys ys are requi uired red.

Code of Silence • Compliance with Texas Family Code • Provision Authorization, Permits, and Business • Certificates Requirement Antitrust Certification Statement – • TGC Section 2155.005 Hazard Analysis and Critical Control • Points (HACCP) Vendor Nationwide Criminal • Background Checks Felony Conviction Notification • Insurance Requirement • Non-Collusion Statement •

Box 1: Vendor or Business Name Box 2: Check if filing an updated version. Box 3: Name of HISD employee whom you have a personal or business relationship. If not applicable, enter “N/A” Box 4: Check boxes accordingly. Box 5: Describe relationship with named person. Box 6: Check box if applicable. Box 7: Signature and date of vendor.

Must be filled out • electronically with Texas Ethics Commission.

FORM N: Master Service Agreement RFP #19-11-27 Police Department Uniforms, Tools & Accessories N/A RFP #19-11-25 Law Enforcement Services Will be sent to awarded vendors after Board approval.

FO FORM O: M O: Cri rimi minal nal Histo istory ry Backgro kground und Che heck k Cert rtification ification (1 page) *REVISED version to be posted with Addendum #1