January 8, 2019 RFP #19-11-25 Law Enforcement Services RFP - - PowerPoint PPT Presentation

Houston Independent School District PURCHASING SERVICES January 8, 2019 RFP #19-11-25 Law Enforcement Services RFP #19-11-27 Police Uniforms, Tools and Accessories

 Emergency exits.  Sign in.  Silence / vibrate all cellphones.  No one-on-one side conversations.  Write questions on provided notecards and either

ask at the end or email the project manager.

I.

House Rules

II.

Scope of Work

III.

Project Timelines

IV.

Business Assistance Office – M/WBE Participation Goal

V.

Risk Management Office – Insurance Compliance

VI.

Code of Silence and Conflict of Interest

• VII. Proposal Submission Overview
• VIII. Proposal Response Requirements

IX.

Proposal Submission Forms

X.

Price and Pricing Schedule

XI.

Solicitation of Bids

• XII. Addendum (if any)
• XIII. Purchasing Services – Downloading RFP
• XIV. Questions and Answers

Timeline Release RFP 12/14/2018 Pre-Proposal Conference 1/8/2019 at 11 a.m. CST Last date for questions: 01/11/2019 at 10 a.m. CST Proposals Due 01/17/2019 at 1:00 p.m. CST Evaluation Period 01/17/2019 to 02/8/2019 Selected vendors will be notified after Board of Trustees approval.

To meet M/WBE deadlines, please begin documentation as soon as possible.

All questions regarding district M/WBE requirements should be directed to the Supplier Diversity Department.

NOTE: Document submission is

• REQUIRED. Non-compliance will

disqualify vendors from this contract.

Type of Coverage Minimum Limits

• 1. Workers’ Compensation

Statutory and Employer’s Liability $100,000 per accident

• 2. Automobile Liability:

Bodily Injury & Property Damage $1,000,000 Combined Single Limit For all owned, non-owned vehicles and hired vehicles.

• 3. Commercial General Liability

$1,000,000 Combined Single Limit

• 4. Professional Liability (errors and omissions) may be required at the discretion of the

Project Manager. ***This is REQUIRED. Non-compliance will disqualify vendors from this contract.***

All questions regarding district insurance requirements should be directed to: HISD Risk Management Office Candice Wilson 713-556-9225



• Date

Houston Independent School District Attn: HISD Sourcing Specialist 4400 West 18th Street Houston, TX 77092 RE: RFP Name and Project Number Supplier’s Name The undersigned certifies Supplier will be able to provide an Acord certificate of insurance confirming the coverages indicated below within three days from a letter of intent to award from HISD Procurement Services. All coverages would be placed with carriers rated A VII or better and licensed to do business in the State of Texas. I have marked the applicable box for each section. X COVERAGES LIMITS WORKERS’ COMPENSATION SECTION Workers’ Compensation Employers’ Liability Waiver of Subrogation and Alternate Employer provisions in favor of HISD Statutory $100,000 per Accident Supplier has employees, but none in the State of Texas Workers’ Compensation Employers’ Liability Waiver of Subrogation in favor of HISD Statutory $100,000 per Accident Supplier has no Employees Workers’ Compensation does not apply Not Applicable AUTOMOBILE LIABILITY SECTION Automobile Liability covering All Owned, Hired & Non-Owned Autos, including Additional Insured and Waiver of Subrogation in favor of HISD. $1,000,000 CSL Supplier owns no vehicles in the company name -- Automobile Liability covering Hired & Non-Owned Autos, including Additional Insured and Waiver of Subrogation in favor of HISD. $1,000,000 CSL COMMERCIAL GENERAL LIABILITY SECTION Commercial General Liability, including Additional Insured and Waiver of Subrogation in favor of HISD $1,000,000 per Occurrence Sincerely, Insurance Agent

Sample – Insurance Letter

Acord Form



CODE OF SILENCE AND CONFLICTS OF INTEREST: The Board of Education (Board) has adopted a “Code of Silence” policy (ref. Board Policy CAA (Local)) and a “Conflict of Interest Disclosures” policy (ref. Board Policy BBFA (Local))to enforce its commitment to ethical contracting standards and improve accountability and public confidence. It is important to avoid both the appearance of conflicts and actual conflicts of interest.



The Code of Silence" shall mean a prohibition on any communication regarding any RFP, bid, or other competitive solicitation between:

• Any person who seeks an award from the District or its affiliated entities (including, but not limited to, the

HISD Foundation and the HISD Public Facility Corporation), including a potential vendor or vendor's representative, and

• Board members, the Superintendent of Schools, senior staff members, principals, department heads,

directors, managers, or other District representatives who have influence in the evaluation or selection process.



The “Code of Silence” time period shall begin when the Request for Proposal (RFP) is issued and ends upon the execution of the contract. During the “Code of Silence”, campaign contributions, gifts, donations, loans, and any other items of value are prohibited between these parties, including candidates who have filed for election to the Board.

 Board Policy CAA (Local) pertaining to the “Code of Silence” and

Board Policy BBFA (Local) pertaining to “Conflicts

• f

Interest Disclosures” are attached by URL link above and incorporated by

• reference. Please review the policies carefully and ensure that the

policies are followed in all respects. Proposer(s) agree and understand that non-compliance with the “Code of Silence” policy may result in disqualification. Furthermore, the failure of a Board member to disclose a conflict

• f

interest may result in the debarment of a vendor for 24 months.

General Information The instructions by the District are intended to afford Proposer(s) an equal opportunity to participate in the proposal process and provide a predetermined set of criteria representing the District’s business and service requirements. This proposal is governed by Texas Education Code (TEC), other applicable Texas state statutes, and all local Board of Education (Board) policies.

• Request for Proposals are defined in the Texas Education Code

44.031 and Texas Government Code for Purchasing Contracts.

 Proposals will be received at:

Houston Independent School District Board Services - Room 1C03 Attn: Andre Porter - Purchasing Services RFP /19-11-25 Law Enforcement Services or RFP /19-11-27 Police Uniforms, Tools and Accessories 4400 West 18th Street Houston, TX 77092

To achieve a uniform review process and obtain the maximum degree of comparability, it is required that proposals be organized in the manner specified in Tab 2.

* * NOTE: : DEPENDI

DING ON THE RFP/RFQ, THERE MAY BE ADDITIONAL L FORMS AND APPENDICES CES THAT THE SUPPLIER MAY BE REQUIRED TO COMPLET LETE FOR THE APPLICALB CALBE RFP/RFQ.

FORM A: Supplier Information FORM B: M/WBE Instructions and Participation Report FORM C: Reference Survey Instructions FORM D: Reference Survey FORM E: General Certifications FORM F: Price Schedule (separate attachment - should be placed in tab 7) FORM G: EDGAR Certifications FORM H: Exceptions FORM I: Conflict of Interest Instructions and Questionnaire (Form CIQ) FORM J: Instructions for Completion of Disclosure of Interested Persons Certification (HB 1295) FORM K: IRS Form W‐9 FORM L: Certificate of Insurance (Acord Form) or a letter from its insurance provider stating that Proposer can provide the levels of insurance required in this RFP. FORM M: Acknowledgement Form FORM N: Master Service Agreement (MSA) if applicable FORM O: Criminal History Background Check Form

• Proposer

ers/Res /Respon

• nden

ents ts MUST T complete te and retur urn n as part of solicita tati tion

• n respons
• nse.
• Proposers/R

/Responde

• ndents

ts will be notifie fied by Sourci cing ng Special alis ist when Surve veys ys are requi uired red.

• Code of Silence
• Compliance with Texas Family Code

Provision

• Authorization, Permits, and Business

Certificates Requirement

• Antitrust Certification Statement –

TGC Section 2155.005

• Hazard Analysis and Critical Control

Points (HACCP)

• Vendor Nationwide Criminal

Background Checks

• Felony Conviction Notification
• Insurance Requirement
• Non-Collusion Statement

Box 1: Vendor or Business Name Box 2: Check if filing an updated version. Box 3: Name of HISD employee whom you have a personal or business relationship. If not applicable, enter “N/A” Box 4: Check boxes accordingly. Box 5: Describe relationship with named person. Box 6: Check box if applicable. Box 7: Signature and date of vendor.

• Must be filled out

electronically with Texas Ethics Commission.

FORM N: Master Service Agreement RFP #19-11-27 Police Department Uniforms, Tools & Accessories N/A RFP #19-11-25 Law Enforcement Services Will be sent to awarded vendors after Board approval.

FO FORM O: M O:

Cri rimi minal nal Histo istory ry Backgro kground und Che heck k Cert rtification ification

(1 page)

*REVISED version to be posted with Addendum #1



RFP #19-11-25 Law Enforcement Services 19-11-25 Services\19-11-25 PART II RFP Law Enforcement Services.pdf Houston ISD is seeking proposals from qualified individuals or firms with 5 or more years of experience providing Law Enforcement Services for a school district

• r comparable organization. The district intends to award this bid to a single

individual or firm selected to provide the “best value” to HISD per Section 2.5, Evaluation Factors.



RFP #19-11-27 Police Uniforms, Tools and Accessories 19-11-27 Goods\19-11-27 PART II RFP Police Uniforms Tools and Accessories.pdf The purpose of the request is to invite qualified firms to submit proposals to supply and deliver the Houston ISD police uniforms, tools and accessories on an as-needed and ongoing basis (“services”). Prices must be submitted as a percentage discount for catalog items. The district intends to award this bid to multiple firms selected to provide the “best value” to HISD per Section 2.5, Evaluation Factors.

*NOTE

TE: HISD

D DOES NOT GUARANTEE EE A MINIMUM OR MAXIMUM AMOUNT OF WORK UPON AWARD FOR AN APPLIC ICABLE LE SOLICIT ITATIO ION.

• Go to Houston ISD’s Purchasing Services site.
• Click on Solicitation of Bids link.
• Click on Project link and complete form.
• Download ALL documents.
• No Late Proposals - All proposals must be submitted

within the posted timeline.

• Proposal submitted late may be automatically

disqualified at the sole discretion of the district.

 Addendum # 1 – Release ETA 01/11/2019  To include:

• Pre-Proposal Conference Presentation
• Pre-Proposal Conference Sign-In Sheet
• Questions & Answers from Pre-Proposal Conference
• Questions & Answers emailed to project manager

 Go to www.houstonisd.org  Click on “Directory”  Search for “Purchasing Services”  Click on “See solicitation of bids” under ‘Quick Links’ at

the bottom of the page.

 Search for respective solicitation project.