Electrical Services AVN IFB 19-002 Pre-Offer Conference October - - PowerPoint PPT Presentation

Electrical Services

AVN IFB 19-002

Pre-Offer Conference October 30, 2018

Procurement Officer: Alicia Young

INTRODUCTIONS

Aviation Contracts & Services

▪ Alicia Young, Contracts Specialist I ▪ Ivy Silva, Procurement Manager

Facilities and Services

▪ Joe Rosales III, Aviation Supervisor III ▪ Ken McKinney, Aviation Supervisor III

Phoenix Convention Center

▪ Duane Rendon, Electrical Maintenance Supervisor Water Services Department ▪ Robert “Skip” McFadden, Water Facilities Supervisor ▪ Lance Cosby, Water Facilities Supervisor

TRANSPARENCY POLICY aka No Contact Provision

Section 43-34 & 43-36 of the City Code

OFFERORS THAT VIOLATE THIS POLICY WILL BE DISQUALIFIED

TRANSP NSPARE ARENCY Y POLIC ICY Y IS IS IN IN EFFECT ECT

(Submittal Section – Pages 84-87)

Effective: From date and time IFB is issued (10/19/18) until contract award by City Council.

QUESTIONS & ANSWERS (Q&A)

Only WRITTEN questions will be accepted

• Some answers available today
• ALL answers published via addendum on the web

https://www.phoenix.gov/solicitations/1723

NOTE: Responses to written answers supersede verbal answers

Q&A DEADLINES

Submit questions by November 5, 2018

• Due: 11:00 AM local Phoenix time
• Email: alicia.young@phoenix.gov

Answers available at

https://www.phoenix.gov/solicitations/1723

Monday November 13, 2018 @ 2:00 PM

(local Phoenix time)

Late offers will be disqualified

BID SUBMITTAL DEADLINE

BID SUBMITTAL LOCATION

Aviation Department Office Building 2485 East Buckeye Road, Phoenix, AZ 85034

STATEMENT OF NEED

Contract Term – ➢ 5 Years ➢ No option years Electrical Services on an “as-needed” basis for the Aviation Department, Phoenix Convention Center, and Water Services Department

MINIMUM QUALIFICATIONS

➢ Business Experience

✓ Minimum of 5 consecutive years in the last 10 years ✓ C-11 Electrical license minimum of 3 consecutive years within the last 5 years. ▪ No unresolved complaints within the past 3 years ▪ Submit a copy of the license

✓ Executive Summary –

▪ Not to exceed 2 pages (double-sided) ▪ Description of how the company meets the minimum

• requirements. Include any aviation industry experience

▪ Existing Confined Space Entry Program and Training

SECTION II – Standard Terms and Conditions

➢ Standard to all City contracts ➢ NON-NEGOTIABLE

SECTION III – Special Terms and Conditions

➢ Locations – (Page 34) ▪ Aviation Department

• Phoenix Sky Harbor International Airport & surrounding

maintained properties

• Deer Valley Airport
• Goodyear Airport

▪ Phoenix Convention Center ▪ Water Services Department (various locations) ➢ Price – Firm and fixed term of the contract (Page 34) ➢ Method of Ordering – Purchase Order (Page 34) ➢ Partial Payment – Not authorized (Page 35)

SECTION III – Special Terms and Conditions

➢ Security and Badging Requirements – ▪ Aviation Department (Pages 37-40)  Must pass the Airport background check  Airfield Driving Permit required (Airfield Driver Training Program & Test) ▪ Phoenix Convention Center (Pages 40-44) ▪ Water Services Department (Pages 44-50) ➢ Trade Service Pricing (Page 51) ➢ Storage Space (Page 51) ➢ Confined Space Entry (Page 52)

INSURANCE REQUREMENTS

➢ Aviation Department – ▪ General Aggregate: $5 Million ▪ Automobile Liability: $5 Million ▪ Workers Comp: $100,000 (Each Incident) ➢ Phoenix Convention Center and Water Services Department – ▪ General Aggregate: $2 Million ▪ Automobile Liability: $1 Million ▪ Workers’ Comp: $100,000 (Each Incident) 20 calendar days to submit COI after being notified of Contract Award

SCOPE OF WORK OVERVIEW

City Department Representatives (CDR) –

Aviation Department

▪ Joe Rosales, Aviation Supervisor III ▪ Ken McKinney, Aviation Supervisor III

Phoenix Convention Center

▪ Duane Rendon, Electrical Maintenance Supervisor

Water Services Department

▪ Robert “Skip” McFadden, Water Facilities Supervisor ▪ Lance Cosby, Water Facilities Supervisor

SCOPE OF WORK OVERVIEW

➢ Typical Services –

▪ General Electrical Services ▪ Service entrance and general electrical preventative maintenance ▪ Replacement of electrical wire and conduit due to wire theft/vandalism

➢ Applicable Laws and Standards –

▪ All federal, state and local applicable laws, standards and regulations. ▪ Aviation Department guidelines as they pertain to insurance and security ▪ Occupational Safety and Health Administration (OSHA) ▪ National Fire Protection Association, latest edition (NFPA 70 ▪ National Electrical Code, latest edition (NEC)

SCOPE OF WORK OVERVIEW

➢ Qualified Personnel –

▪ Qualified journeymen electrician, electrician’s apprentice, or electrician’s helper. ▪ Ratio must be 2 journeymen to 1 apprentice or helper ▪ Must have completed an approved apprenticeship program or equivalent training, or have 3 years of experience as a skilled journeyman level electrician ▪ Provide certificates of completed NFPA 70E training within 30 days after contract award, ▪ Training documentation for new hires must be sent to each CDR prior to working on City projects

SCOPE OF WORK OVERVIEW

➢ Lock Out/Tag Out Procedures – ▪ Supply equipment and training for Lock Out/Tag Out procedures. ➢ Personal Protective Equipment (PPE) – ▪ Ensure staff is properly trained and supplied with PPE ➢ Quotes – ▪ Provide written quotes with breakdown of: ✓ Parts ✓ Equipment ✓ Labor / Man-Hours ✓ Hourly Rates

SCOPE OF WORK OVERVIEW

➢ Response Time – ▪ Emergency Service: Upon Initial notification – ✓ Within 30 minutes by phone ✓ Onsite within 4 hours ✓ Aviation Department emergency work is 24/7/365 ▪ Non-Emergency Service: Upon Initial notification – ✓ Within 1 hour by phone ✓ Work with be coordinated with the CDR

SCOPE OF WORK OVERVIEW

➢ Labor Hours –

▪ Travel time to and from job site is NOT reimbursable ▪ Contractor must sign-in with designee of the CDR when arriving and sign-out upon completion ▪ Aviation Department work hours are 24/7/365 and scheduled to avoid impacting ongoing operations at the Airport.

➢ Pass Through Fees / Costs –

▪ Contractor must pay any fees to high pot the SES before re-energizing (800 amps or over). ▪ Specialized rental equipment

• Must be pre-approved by CDR

Receipts must be included with invoice

SCOPE OF WORK OVERVIEW

➢ Waste: Universal, Hazardous and Solid Waste – ▪ Contractor is responsible for handling and disposal of all waste in an appropriate manner compliant with all Federal and State environmental regulations ▪ Universal Waste: ✓ Fluorescent lamps, HID bulbs, high and low pressure sodium lamps, mercury vapor lamps and metal halide lamps ✓ Must be properly packaged by Contractor, moved to City storage area and logged onto storage log form ✓ City will arrange for recycling

SCOPE OF WORK OVERVIEW

➢ Waste: Universal, Hazardous and Solid Waste – (Continued) ▪ Hazardous Waste: ✓ Ballasts manufactured on or before July 1998 or ballasts NOT marked “NO PCB’s” ✓ Must be placed into closed top containers marked “Hazardous Waste – PCB Ballasts” and moved to the City storage area and logged onto storage log form ✓ City will arrange for hazardous waste disposal

• r treatment

SCOPE OF WORK OVERVIEW

➢ Waste: Universal, Hazardous and Solid Waste – (Continued) ▪ Solid Waste: ✓ Ballasts manufactured after July 1998 or ballasts specifically marked as “NO PCB’s” ✓ Must be placed by Contractor into closed top containers marked “Solid Waste: Non-PCB Ballasts” and moved to the City storage area and logged onto storage log form ✓ City will arrange for recycling

DELIVERY OF BID

Compile Your Bid –

❖ Send Submittal Section Only ❖ 1 Original, 5 copies and one electronic copy (portable drive or CD)

✓ Tab 1 – Executive Summary (not to exceed 2 pages, double-sided) ➢ Company Experience ➢ Confined space Entry Program and Training ✓ Tab 2 – Copy of C-11 Electrical Commercial License ✓ Tab 3 – Submittal Section ✓ Tab 4 – Signed Addenda, if any

PRICING STRUCTURE

ALL OR NONE BY GROUP – Group 1 – Aviation Department

Item No. Description Estimated Annual Hours Labor Rate Per Hour Extended Price

1 Journeyman Electrician 2,700 $ $ 2 Electrician Apprentice/Helper 1,350 $ $ 3 Journeyman Electrician

• n Emergency Call-Out

700 $ $ Grand Total of Line Items 1-3 $

Item No. Description Estimated Annual Hours Labor Rate Per Hour Extended Price

1 Journeyman Electrician 1,500 $ $ 2 Electrician Apprentice/Helper 800 $ $ 3 Journeyman Electrician

• n Emergency Call-Out

250 $ $ Grand Total of Line Items 1-3 $

Group 2 – Phoenix Convention Center/Water Services Department

Item No. Description Discount Percentage

4 Materials (Discount off Trade Service Pricing) %

Item No. Description Discount Percentage

4 Materials (Discount off Trade Service Pricing) %

Questions???