Electrical Services AVN IFB 19-002 Pre-Offer Conference October 30, 2018 Procurement Officer: Alicia Young
INTRODUCTIONS Aviation Contracts & Services ▪ Alicia Young, Contracts Specialist I ▪ Ivy Silva, Procurement Manager Facilities and Services ▪ Joe Rosales III, Aviation Supervisor III ▪ Ken McKinney, Aviation Supervisor III Phoenix Convention Center ▪ Duane Rendon, Electrical Maintenance Supervisor Water Services Department ▪ Robert “Skip” McFadden, Water Facilities Supervisor ▪ Lance Cosby, Water Facilities Supervisor
TRANSPARENCY POLICY aka No Contact Provision Section 43-34 & 43-36 of the City Code OFFERORS THAT VIOLATE THIS POLICY WILL BE DISQUALIFIED TRANSP NSPARE ARENCY Y POLIC ICY Y IS IS IN IN EFFECT ECT (Submittal Section – Pages 84-87) From date and time IFB is issued ( 10/19/18 ) Effective: until contract award by City Council.
QUESTIONS & ANSWERS (Q&A) Only WRITTEN questions will be accepted • Some answers available today • ALL answers published via addendum on the web https://www.phoenix.gov/solicitations/1723 NOTE: Responses to written answers supersede verbal answers
Q&A DEADLINES Submit questions by November 5, 2018 • Due: 11:00 AM local Phoenix time • Email: alicia.young@phoenix.gov Answers available at https://www.phoenix.gov/solicitations/1723
BID SUBMITTAL DEADLINE Monday November 13, 2018 @ 2:00 PM (local Phoenix time) Late offers will be disqualified
BID SUBMITTAL LOCATION Aviation Department Office Building 2485 East Buckeye Road, Phoenix, AZ 85034
STATEMENT OF NEED Electrical Services on an “as - needed” basis for the Aviation Department, Phoenix Convention Center, and Water Services Department Contract Term – ➢ 5 Years ➢ No option years
MINIMUM QUALIFICATIONS ➢ Business Experience ✓ Minimum of 5 consecutive years in the last 10 years ✓ C-11 Electrical license minimum of 3 consecutive years within the last 5 years. ▪ No unresolved complaints within the past 3 years ▪ Submit a copy of the license ✓ Executive Summary – ▪ Not to exceed 2 pages (double-sided) ▪ Description of how the company meets the minimum requirements. Include any aviation industry experience ▪ Existing Confined Space Entry Program and Training
SECTION II – Standard Terms and Conditions ➢ Standard to all City contracts ➢ NON-NEGOTIABLE
SECTION III – Special Terms and Conditions Locations – (Page 34) ➢ ▪ Aviation Department - Phoenix Sky Harbor International Airport & surrounding maintained properties - Deer Valley Airport - Goodyear Airport ▪ Phoenix Convention Center ▪ Water Services Department (various locations) ➢ Price – Firm and fixed term of the contract (Page 34) ➢ Method of Ordering – Purchase Order (Page 34) ➢ Partial Payment – Not authorized (Page 35)
SECTION III – Special Terms and Conditions Security and Badging Requirements – ➢ ▪ Aviation Department (Pages 37-40) Must pass the Airport background check Airfield Driving Permit required (Airfield Driver Training Program & Test) ▪ Phoenix Convention Center (Pages 40-44) ▪ Water Services Department (Pages 44-50) ➢ Trade Service Pricing (Page 51) ➢ Storage Space (Page 51) ➢ Confined Space Entry (Page 52)
INSURANCE REQUREMENTS Aviation Department – ➢ ▪ General Aggregate: $5 Million ▪ Automobile Liability: $5 Million ▪ Workers Comp: $100,000 (Each Incident) ➢ Phoenix Convention Center and Water Services Department – ▪ General Aggregate: $2 Million ▪ Automobile Liability: $1 Million Workers’ Comp: ▪ $100,000 (Each Incident) 20 calendar days to submit COI after being notified of Contract Award
SCOPE OF WORK OVERVIEW City Department Representatives (CDR) – Aviation Department ▪ Joe Rosales, Aviation Supervisor III ▪ Ken McKinney, Aviation Supervisor III Phoenix Convention Center ▪ Duane Rendon, Electrical Maintenance Supervisor Water Services Department ▪ Robert “Skip” McFadden, Water Facilities Supervisor ▪ Lance Cosby, Water Facilities Supervisor
SCOPE OF WORK OVERVIEW ➢ Typical Services – ▪ General Electrical Services ▪ Service entrance and general electrical preventative maintenance ▪ Replacement of electrical wire and conduit due to wire theft/vandalism ➢ Applicable Laws and Standards – ▪ All federal, state and local applicable laws, standards and regulations. ▪ Aviation Department guidelines as they pertain to insurance and security ▪ Occupational Safety and Health Administration (OSHA) ▪ National Fire Protection Association, latest edition (NFPA 70 ▪ National Electrical Code, latest edition (NEC)
SCOPE OF WORK OVERVIEW ➢ Qualified Personnel – ▪ Qualified journeymen electrician, electrician’s apprentice, or electrician’s helper. ▪ Ratio must be 2 journeymen to 1 apprentice or helper ▪ Must have completed an approved apprenticeship program or equivalent training, or have 3 years of experience as a skilled journeyman level electrician ▪ Provide certificates of completed NFPA 70E training within 30 days after contract award, ▪ Training documentation for new hires must be sent to each CDR prior to working on City projects
SCOPE OF WORK OVERVIEW Lock Out/Tag Out Procedures – ➢ ▪ Supply equipment and training for Lock Out/Tag Out procedures. ➢ Personal Protective Equipment (PPE) – ▪ Ensure staff is properly trained and supplied with PPE ➢ Quotes – ▪ Provide written quotes with breakdown of: ✓ Parts ✓ Equipment ✓ Labor / Man-Hours ✓ Hourly Rates
SCOPE OF WORK OVERVIEW Response Time – ➢ ▪ Emergency Service: Upon Initial notification – ✓ Within 30 minutes by phone ✓ Onsite within 4 hours ✓ Aviation Department emergency work is 24/7/365 ▪ Non-Emergency Service: Upon Initial notification – ✓ Within 1 hour by phone ✓ Work with be coordinated with the CDR
SCOPE OF WORK OVERVIEW ➢ Labor Hours – ▪ Travel time to and from job site is NOT reimbursable ▪ Contractor must sign-in with designee of the CDR when arriving and sign-out upon completion ▪ Aviation Department work hours are 24/7/365 and scheduled to avoid impacting ongoing operations at the Airport. ➢ Pass Through Fees / Costs – ▪ Contractor must pay any fees to high pot the SES before re-energizing (800 amps or over). ▪ Specialized rental equipment • Must be pre-approved by CDR Receipts must be included with invoice
SCOPE OF WORK OVERVIEW Waste: Universal, Hazardous and Solid Waste – ➢ ▪ Contractor is responsible for handling and disposal of all waste in an appropriate manner compliant with all Federal and State environmental regulations ▪ Universal Waste: ✓ Fluorescent lamps, HID bulbs, high and low pressure sodium lamps, mercury vapor lamps and metal halide lamps ✓ Must be properly packaged by Contractor, moved to City storage area and logged onto storage log form ✓ City will arrange for recycling
SCOPE OF WORK OVERVIEW Waste: Universal, Hazardous and Solid Waste – (Continued) ➢ ▪ Hazardous Waste: ✓ Ballasts manufactured on or before July 1998 or ballasts NOT marked “NO PCB’s” ✓ Must be placed into closed top containers marked “Hazardous Waste – PCB Ballasts” and moved to the City storage area and logged onto storage log form ✓ City will arrange for hazardous waste disposal or treatment
SCOPE OF WORK OVERVIEW Waste: Universal, Hazardous and Solid Waste – (Continued) ➢ ▪ Solid Waste: ✓ Ballasts manufactured after July 1998 or ballasts specifically marked as “NO PCB’s” ✓ Must be placed by Contractor into closed top containers marked “Solid Waste: Non - PCB Ballasts” and moved to the City storage area and logged onto storage log form ✓ City will arrange for recycling
DELIVERY OF BID Compile Your Bid – ❖ Send Submittal Section Only ❖ 1 Original, 5 copies and one electronic copy (portable drive or CD) ✓ Tab 1 – Executive Summary (not to exceed 2 pages, double-sided) ➢ Company Experience ➢ Confined space Entry Program and Training ✓ Tab 2 – Copy of C-11 Electrical Commercial License ✓ Tab 3 – Submittal Section ✓ Tab 4 – Signed Addenda, if any
PRICING STRUCTURE ALL OR NONE BY GROUP – Group 2 – Phoenix Convention Group 1 – Aviation Department Center/Water Services Department Estimated Estimated Item Annual Labor Rate Extended Item Annual Labor Rate Extended No. Description Hours Per Hour Price No. Description Hours Per Hour Price 1 Journeyman Electrician 2,700 $ $ 1 Journeyman Electrician 1,500 $ $ Electrician Electrician 2 1,350 $ $ 2 800 $ $ Apprentice/Helper Apprentice/Helper Journeyman Electrician Journeyman Electrician 3 700 $ $ 3 250 $ $ on Emergency Call-Out on Emergency Call-Out $ Grand Total of Line Items 1-3 Grand Total of Line Items 1-3 $ Item Discount Item Discount No. Description Percentage No. Description Percentage 4 Materials (Discount off Trade Service Pricing) % 4 Materials (Discount off Trade Service Pricing) %
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