Revenue Contract Solicitation (RCS) AVN RCS 17-006 Pre-Response - - PowerPoint PPT Presentation

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Mar 04, 2024 436 likes •713 views

Revenue Contract Solicitation (RCS) AVN RCS 17-006 Pre-Response Meeting May 11, 2017 Gioia Bufkin, Buyer Procurement Officer NO CONTACT PROVISION Section 43-34 & 43-36 of the City Code RESPONDENTS THAT VIOLATE THIS POLICY WILL BE

SLIDE 1

Revenue Contract Solicitation (RCS)

AVN RCS 17-006

Pre-Response Meeting May 11, 2017 Gioia Bufkin, Buyer

Procurement Officer

SLIDE 2

NO CONTACT PROVISION

Section 43-34 & 43-36 of the City Code

TRANSPARENCY POLICY IS IN EFFECT

RESPONDENTS THAT VIOLATE THIS POLICY

WILL BE DISQUALIFIED

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Questions & Answ er (Q& A)

Written questions only!

 Some answ ers available today  Submit questions in w riting  All answ ers published on w eb via addendum

NOTE: Responses to written answers supersede verbal answers

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Q&A DEADLINES

Submit questions by May 18, 2017  Due: 11:00 a.m. local Phoenix time  Email: Gioia.Bufkin@phoenix.gov Answers available by May 25, 2017  https://www.phoenix.gov/solicitations/10833

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Thursday

June 8, 2017

@ 11:00 a.m.

(local Phoenix time)

Late offers will be disqualified.

RESPONSE SUBMITTAL DEADLINE

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Response Submittal Location

City of Phoenix Aviation Department Building 2485 East Buckeye Road, Phoenix, AZ 85034

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Minimum Qualifications

 Each Respondent is required to have at least one of the following within the past 5 years:  Two (2) or more continuous years or  Two (2) or more continuous years of senior or executive management  Three (3) or more continuous years - management staff member or executive officer

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Contract Term

 Three (3) years  With two (2) one-year renewal options

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Response Guarantee

$2,500 Must be a cashier’s check payable, without condition or restrictive endorsement, to the City

f Phoenix

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Response Limitation

 One (1) per Respondent or Business and from any affiliates

 Multiple Responses will be non-responsive

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Established Business

 Arizona Corporation Commission (ACC) Registration  Prior to the award of the lease

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Airport Security

 All individuals assigned to work at the airports must:  Pass fingerprint-based Criminal History Records Check  Federally-Mandated Security Threat Assessment  Aviation-issued security credentials or badge

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Scope of Work

1. 37 Machines – 13 locations PHX, DVT & GYR

Locations and machines based on current placement Creative options are encouraged Concepts should meet employee needs

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SCOPE OF WORK

2. Flexibility to increase/decrease machines
r locations

 Provide creativity on type of machines

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Scope of Work

3. Service offerings

 Cold Beverage (non-alcoholic)

 Snacks and convenience meal items  Cold Foods (freezer meals, ice cream)  Prohibited items: medication, alcohol, tobacco, electronics, gambling items

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Scope of Work

Aviation Department Office Building  Building hours: M-F, 8:00 a.m. - 5:00 p.m.  Space for the equivalent of 5 machines  Potential for camera/data lines

4. Micro Market Opportunity

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Scope of Work

5. Clear pricing – must accept 3 major credit cards
6. Airport Only, non-public areas

 Over 900 Aviation Employees  The Phoenix Airport System is a 24-7 Operation

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Scope of Work

7. Subcontractors must be identified
8. City will only provide electricity

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 20% Vending Machine Gross Sales 13% Micro Market Gross Sales*

(*if applicable)

Rent

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 13 Non-public facing individual locations

4 – Airside Locations
9 – Landside Locations

 Initially 37 machines

Vending Machine Locations

Adjustments to the number of locations and machines will be implemented as needed.

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21 Vending Machine Locations

(Continued)

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Response Instructions

 Response Instructions  One (1) Original Copy,  Five (5) Hard Copies,  One (1) Electronic Copy

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Compiling Response

 Tab 1 – Table of Contents  Tab 2 – General Information

 Response guarantee  Business References  Conflict of Interest and Solicitation Transparency Disclosure Form  Notarized Affidavit

 Responses are limited to seventy-five (75) pages, double sided, letter size pages in 12 pt. Arial font.

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Compiling Response

 Tab 3 – Experience and Qualifications  Tab 4 – Concepts

 Tab 5 – Management/Operations Plan  Tab 6 – Marketing Plan  Tab 7 – References (use attachment D)

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Evaluation Criteria

CATEGORY POINT RANGE

Experience and Qualifications

f Respondent

(0 - 250 points) Concepts (0 - 250 points) Management/Operations Plan (0 - 250 points) Marketing Plan (0 - 150 points) References (0 – 100 points)

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Insurance Requirements

 General Liability  Automobile Liability

 Required when Contractors drive airside.

$1 Million $5 Million

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