AQUATICS FORUM 2019 1 Aquatics Committee Joint Committee of the - - PowerPoint PPT Presentation

1

AQUATICS FORUM

2019

Aquatics Committee

2

Joint Committee of the County & School Boards Mission to advise on matters related to Arlington’s In-School Aquatic Centers Responsibility to engage and represent aquatic stakeholders

The Aquatics Committee

Committee Members Cynthia Hilton (APS), Chair Marilyn Judson, (DPR) Vice Chair MacKenzie Kearney (APS) Janet Echers (DPR) Guy Land (APS) Ludmilla (DPR) Ron Kampeas (APS) Howard Seamens (DPR) Kristi Sawert (APS) Carla Fletcher (DPR) Helena Machado (APS) Staff Liaison Jennifer Lainhart (DPR) Staff Liaison https://commissions.arlingtonva.us/sports-commission/aquatics-committee/

3

4

AQUATICS FORUM

Overview

• Welcome
• Operations Review 2018 - APS
• Operations Review 2018 – DPR
• FY 2020 Budget Proposals % Consideration
• County Manager’s Proposed Budget – DPR
• Superintendent’s Proposed Budget – APS
• Aquatics Committee Cost Recovery

Framework

• Stakeholder Input

5

Arlington Public Schools Aquatics Management Office

Operations Review 2018 www.apsva.us/aquatics

Aquatics Management

Vision Safe, welcoming and clean aquatics facilities for students and residents Mission Provide Arlington students and residents with aquatics facilities that are clean, safe and welcoming, and that offer opportunities to participate in aquatics instruction, fitness, and recreation activities

APS Instruction

7

Student participation in APS Water Safety & Lifetime Fitness Program

APS Instruction

8

• Core Components:
• Basic Aquatic Skills
• Aquatic Safety
• Aquatic Fitness
• Aquatic Recreation
• Students:
• 3rd & 4th Grades
• Five Hours Instruction
• 9th & 10th Grades
• 12-15 Hours
• Electives

www.apsva.us/aquatics/swimming-water-safety-instruction

Interscholastic Swimming & Diving

9

50 100 150 200 250 300 350 400 2011 2012 2013 2014 2015 2016 2017 2018

Interscholastic Swim & Dive Participation

Middle SchoolSwimming & Diving High School

Community Participation

10

• Drop-In Swimmers:
• General Admission Splashes = 35,000
• Members/Pass Holder Splashes = 118,033
• Rental Groups (>52,000 Splashes)
• Swim & Dive Teams
• Synchronized Swimming
• Water Polo
• Swimming Clinics
• SCUBA Diving
• Lifeguard Training (60 Participants)

Safety & Lifeguard Management

11

Rescue-Ready Aquatic Response Team! Staff Training

Safety & Lifeguard Management

12

Staff Training New Lifeguard Chairs Sit – Stand – Scan

Facilities Updates

13

We got BIG FANS

Yorktown Wash-Lee Wakefield

Facilities Updates

14

New & Resurfaced Diving Boards

Wash-Lee I-pool UV

Facilities Updates

Yorktown

15

Installed New LED Overhead Lights Low Energy/Low Maintenance Renovations to Family Changing Room

Specialty Programs

Water Adventure Camp Mini & Splash Camps

16

SKWIM & Water Polo

APS Aquatics Camps

Specialty Programs

SCUBA

17

Community Outreach

Teen Summer Expo Summer Activities Fair

18

Lifeguard Training

WANTED - LIFEGUARDS

Fiscal Accountability - 2018

 APS Expense Budget FY 2018 – $2,168,488

 Actual Expenses FY 2018 – $1,911,409

 APS Revenue (Community Swim/Rentals)

 Revenue Estimate FY 2018 – $1,180,000  Actual Revenue FY 2018 – $1,008,112

19

• 500,000.00

1,000,000.00 1,500,000.00 2,000,000.00 2,500,000.00 Fiscal 2011 Fiscal 2012 Fiscal 2013 Fiscal 2014 Fiscal 2015 Fiscal 2016 Fiscal 2017 Fiscal 2018 Fiscal 2019 Fiscal 2020

Expenses vs Revenue

Expenses Total Revenue Budget Expenses

Funding Sources - History

• 200,000.00

400,000.00 600,000.00 800,000.00 1,000,000.00 1,200,000.00 Fiscal 2011 Fiscal 2012 Fiscal 2013 Fiscal 2014 Fiscal 2015 Fiscal 2016 Fiscal 2017 Fiscal 2018 Fiscal 2019 Fiscal 2020

Funding Sources

DPR Transfer Total Revenue APS Funding

Drop-In and Rentals Revenue History

21

Fiscal Year Fee Revenue by Sources Total Community Operating Hours

Admissions Rentals

2015 $ 789,499 $ 249,316 $ 1,038,815 12,888 2016 $ 694,380 $ 353,388 $ 1,047,768 11,076 2017 $ 699,158 $ 410,616 $ 1,109,774 11,076 2018 $ 694,241 $ 313,871 $1,008,112 10,788 2019 10,788

22

Arlington Public Schools Aquatics Management Office Budget Development 2020

Superintendent’s Proposed Budget

FY 2020

 Aquatics Facilities Management

 Projected Revenue - Same as 2019 -$  Budgeted Expenses - UP $21,934  Salaries and Benefits Adjustments

 Salaries are adjusted for a step increase for eligible

employees and for changes resulting from retirement, separation, or reclassification.

 Fringe benefits are adjusted based on rate changes, staffing

changes, and historical trends.

 New Funding

 Utility accounts included electricity, heating fuel and water are

reduced by $25,000

23

Local Jurisdictions Fees

Current General Admission Fees – 2019

24

General Admission Fairfax Alexandria Arlington

2019

Resident Resident Non- Resident Resident Non- Resident Adult 10.00 8.00 12.00 6.30 8.40 Youth 6.50 5.00 7.00 2.65 5.25 Child

Free Free

4.00 2.65 5.25 Senior 6.50 8.00 12.00 4.00 8.40 Student 6.50 N/A N/A 5.75 8.15

Fee Changes - 2020

25

Daly Admission Current 2019 Fiscal 2020* Adult Resident 6.30 6.00 Adult Non-resident 8.40 8.00 Children Resident (Under 18) 2.65 2.50 Children Non-resident (Under 18) 5.25 5.00 Seniors (62+) Resident 4.00 3.85 Seniors (62+)Non-resident 8.40 8.00 Student Resident (College ID) 5.75 5.50 Student Non-Resident (College ID) 8.15 7.75

Contingent on County Board Approval of County Manager’s Proposed Budget

APS Budget 2020 - Calendar

Date Event

February 28 Presentation – Superintendent Proposed FY 2020 Budget March 28 Public Hearing - Superintendent’s Proposed FY 2020 Budget April 2 Public Hearing – County Manager’s Proposed FY 2020 Budget April 4 Public Tax Rate(s) Hearing April 11 School Board’s Proposed FY 2020 Budget (Action) April 12 School Board’s Presentation to the County Board May 2 Public Hearing – School Board’s Proposed FY 2020 Budget May 9 School Board Action – Adopted FY 2020 Budget

26

27

Aquatics Committee Cost Recovery Recommendations

Fiscal 2020 Budget

Aquatics Committee - Cost Recovery Recommendations

What is the problem?

 Not all County pool users are paying their

fair share of operating & maintenance (O&M) costs

 Inadequate County tax support transfers

burden to APS

28

Fee-Setting History

 FY 2010 – Established by County



15% increase on admission /No increase in rental fees  FY 2011 – No increases  FY 2012 – Adopted by School Board

 10% increase on admission /15% increase on rental fees

 FY 2013 - No increases  FY 2014 - 20% increase on rental fees  FY 2015 – Effective July 1, 2015 (FY16)

 10% increase on general admission  15% increase on rental fees

29

Cost Recovery Recommendations FY 2018

Program Responsibility User Group Percent of Splashes (Admissions) FY 2018 Percent Tax Support Percent User Fee Support APS Programs 17% 100% 0% County Drop-in Swimmers 31% 9% (100% APS) 91% County DPR Registrants 41% 100% (29% DPR/71% APS) 0% APS Rentals 11% 0% 117%

30

Aquatic Committee’s Cost Recovery Framework

31

• Create a cost-recovery framework that is:
• Fair to all users
• Simple for patrons to understand
• Repeatable for staff to implement
• Transparent and accountable for the public

Aquatic Committee’s Cost Recovery Framework

32

• Used a per/Splash Model
• Total costs are divided by total admissions; this amount

becomes the base rate

• The base rate becomes the single-admission adult fee;

all other fees are discounted from that fee

• The total of all discounts equals the amount of tax

support needed

Framework Summary

33

Tax Support Agency Tax Support Assignment Admission Charge Fee/Tax support Ratio CURRENT Reimbursement RECOMMENDED Reimbursement 100% APS Programs 17% User Fee: 0% Tax Support: 100% User Fee: 0% Tax Support: 100% County Drop-in Swimmers 31% User Fee Tax Support Adult 100% 0% Students 80% 20% User Fee Tax Support Seniors 70% 30% Adult 100% 0% Children 40% 60% Students 80% 20%

• Misc. Discounts for Membership

Pkgs./Passes Seniors 70% 30% County DPR Registrants 41% User Fee: 0% Tax Support: 13% (Annual Tax- support Transfer) Children 40% 60%

• Misc. Discounts for

Membership Pkgs./Passes 0% APS Rentals 11% User Fee: 100% Tax Support: 0% User Fee: 100% Tax Support: 0%

Win-Win Outcome

34

Costs/Revenue FY 2018 Actual Projected Using Framework Percent Tax Support for Community Swim 58% 30% Percent Total Tax Support 59% 34% Percent Total Fee Revenue 41% 66% Individual Single Swim Fees FY 19 Actual FY 20 Proposed Projected Using Framework Baseline Cost/Swim $6.30 $4.70 Adult Fee – Res $6.30 $4.70 Senior Fee (<30%) Res $4.00 $3.25 Student Fee (<20%) Res $5.75 $3.75 Child Fee (<60%) Res $2.65 $1.85

Proposal Comparison

35

Program Responsibility User Group % Number of Splashes 478,643* O&M Costs $2,241,562 Cost/User Group % County Manager’s/Superintendent’s FY 2020 Proposals (+$109,527 tax support & $150,000 DPR fee/$6.30/splash) County Manager’s FY 2020 Proposals Superintendent’s Fee Rollback Option (+$109,527 tax support & $150,000 DPR fee/$6.00/splash) Aquatics Committee Framework Based on % Total Splashes ($4.68; fee rounded to $4.70) Tax Support $1,100,303 O&M Projected Revenue User Fees $1,141,259 Percent Tax Support Percent User Fee Support Tax Support $1,123,099 O&M Projected Revenue User Fees $1,118,463 Percent Tax Support Percent User Fee Support Tax Support $1,306,198 O&M Projected Revenue User Fees $935,364 Percent Tax Support Percent User Fee Support APS Programs 17% 81,108 $381,066 $381,066 $0 100% 0% $381,066 $0 100% 0% $381,066 $0 100% 0% County Drop-in Swimmers 31% 148,619 $694,884 **** $0 (DPR***) $18,277 (APS) $676,607 (avg $4.55/ splash)^ 3% (100% APS) 93% $0 (DPR***) $11,799 (APS***) $29,274** $653,811 (avg $4.40/ splash)^ 9% (100% APS) 91% $857,052 (DPR***) $0 (APS***) $68,080** $620,712 (avg $1.80/ splash)^ 62% (100% DPR) 38% County DPR Registrants 41% 196,474 $919,040 $396,515 (DPR***) $304,445 (APS***) $68,080** $150,000 (avg $0.76/ splash)^ 84% (52% DPR/ 48% APS) 16% $396,515 (DPR***) $333,719 (APS***) $38,806** $150,000 (avg $0.76/ splash)^ 84% (52% DPR/ 48% APS) 16% APS Rentals 11% 52,442 $246,572 $0 ($68,080) $314,652^^ 0% 128% 0% ($68,080) $314,652^^ 0% 128% 0% ($68,080) $314,652^ 0% 128%

*Rental revenue surplus. Proportional share distributed in $6.00 base rate scenario; not in $6.30 scenario because share would be more than tax support needed.

36

Questions & Feedback

Your Input Matters!

• 37

Scan Here

Your Input Matters!

38

• Do you think all pool users should be charged fees to cover O&M

costs? Citizens are not asked to pay O&M costs at community centers. For

decades, the largest group of community swimmers have not paid for O&M pool costs.

• If there are user fees, do you think that all pool users should pay fees at

the same rates?

• Do you support fee “discounts” that are currently provided for seniors

and children and to those who purchase memberships or multi- admissions passes?

• Under the current Budget proposals, APS would pay almost half of the tax support

needed to bridge the gap between fee revenue and total costs of the County’s pool

• use. Does it matter to you whether APS or the County provides the tax

support needed to cover O&M costs of the County’s use of the pools?

• Should any tax support be provided? Should 100% of O&M costs be

recovered through fees?

• Are there other aquatic issues that you would like to comment on?