AQUATICS FORUM December 1, 2015 WELCOME 1 Arlington Public - PowerPoint PPT Presentation

AQUATICS FORUM December 1, 2015 WELCOME 1

Arlington Public Schools Aquatics Management  Welcome  Operations Review – FY 2015 – DPR & APS  APS Budget Development – FY 2017  Community Feedback on Budget - FY 2017 2

The Aquatics Committee  Appointed by:  Arlington County & Arlington School Boards  Members  Doug Ross, Chair (DPR) John Donnelly (APS)  Donald Hesse (DPR) Cynthia Hilton (APS)  MacKenzie Kearney (APS) Jason Gray (APS)  Guy Land (APS) Anna Necheles (DPR)  Dee Romanek (DPR) Erik VandeMeulebroecke (DPR)  Staff Liaisons  Jennifer E. Lainhart (DPR)  Helena Machado (APS)  Monitor Committee work at  Aquatics Committee Web page http://commissions.arlingtonva.us/sports-commission/aquatics-committee/  3

Welcome 4

Arlington Public Schools Aquatics Management Office Operations Update 2015 5

Water Safety Curriculum Student participation in Water Safety and Fitness program - up 4% 6

Interscholastic Swimming & Diving Interscholastic Swimming & Diving 400 350 300 250 200 150 100 50 0 Middle School Swimming & Diving High School Swimming & Diving 7 2011 2012 2013 2014 2015

Float My Boat Regatta - WK Connecting Curriculum areas… See it here! 8

Safety Rescue-Ready Aquatic Response Team! Staff Training 9

Staff Excellence  BEST AT Awards  Surveillance  Team Work  Customer Service  Asst. Manager MVP 10

Community Participation… • About 41,000 people paid general admission • Members used the pool 69,000 times (excludes swim passes) • Does not include rental groups and DPR program participants 11

Community Outreach - 2015  Community Outreach  Latino-Americano Festival  Summer Activities Fair  Wakefield Freshmen Night  Teen Summer Expo  Using Social Media  Twitter/Yelp! 12

News & Initiatives – 2015  Water bottle fill stations  Tags instead Punch Passes  Tags for DPR private lessons  AFO Certification for 4 staff  Employee Handbook Published • Implemented Guard of the Month program • Improved Staff Training program to increase performance at all levels • Adult Drop in Water Polo participation is up • Youth Water Polo Team growing • Continue implementation of new ES curriculum • New Pool Manager -- Randy Cooper (WK) 13

Facilities Updates WL IPool gets a wash down and repaired tiles 14

Facilities Updates Yorktown Acoustic Panel Removal 15

Facilities Update WK Punch List items 2-hour -Parking signs added! Repairs to IPool bulkhead and stain removal. 16

Arlington Public Schools Aquatics Management Office Fiscal Year 2015 - Review 17

Fiscal Summary - FY 2015  APS Expenses (Full Costs)  Expense Budget FY 2015 – $2,071,754  Actual Expenses FY 2015 – $2,031,743  $ 40,044 under budget  APS Revenue (Community Swim/Rentals)  Revenue Estimate FY 2015 – $925,000  Actual Revenue FY 2015 – $1,038,815  $113,815 over budget 18

Fiscal History History of Funding Fiscal Total Year Expenses Revenue from DPR Direct APS Funding Fees Transfer 2010 $548,282 $277,911 $499,068 $1,325,261 2011 $696,930 $277,911 $648,274 $1,623,115 2012 $741,746 $286,988 $632,809 $1,661,543 2013 $893,611 $286,988 $558,124 $1,738,723 2014 $961,435 $286,988 $659,254 $1,907,677 2015 $1,038,815 $286,988 $705,940 $2,031,743 Six Year history - Expenses Up – 35% 19

$548,282 2010 $277,911 History of Funding Revenue from Fees $1,325,261 $499,068 HISTORY OF FUNDING VS. EXPENSES- AQUATIC CENTERS $696,930 2011 $277,911 $1,623,115 $648,274 Fiscal History History of Funding DPR Direct Transfer $741,746 2012 $286,988 $1,661,543 $632,809 $893,611 2013 $286,988 $1,738,723 $558,124 History of Funding APS Funding $961,435 2014 $286,988 $1,907,677 $659,254 Total Expenses $1,038,815 2015 $286,988 $2,031,743 $705,940

Community Swim Revenue History Community Fee Revenue by Sources Fiscal Total Operating Year Hours Admissions Rentals 2010 $447,447 $100,835 $548,282 9,376 2011 $534,750 $162,180 $696,930 10,260 2012 $571,202 $170,544 $741,746 10,277 2013 $648,082 $245,529 $893,611 12,669 2014 $674,500 $286,935 $961,435 12,888 2015 $709,380 $329,435 $1,038,815 12,888 Six year history - Rental Revenue up 69% Admission Revenue up 37% 21

Arlington Public Schools Aquatics Management Office Cost Recovery 22

Cost Analysis  Community swim cost analysis  Cost recovery = Revenue ÷ expenses  Community swim cost recovery represents only the time used by the community  Includes open swim, programs and rentals  Hours used exclusively by schools are excluded  APS unique considerations  School instruction is fully funded by APS 23

Cost Recovery History Cost Recovery History Fiscal Total Percentage Community Year Expenses Community Cost Comm. Swim Swim Costs Recovery Swim Hours Revenue 2010 $1,325,261 74% $978,243 $548,282 54% 2011 $1,623,115 76% $1,225,758 $696,930 55% 2012 $1,661,543 76% $1,255,287 $741,746 57% 2013 $1,738,723 79% $1,377,173 $893,611 65% 2014 $1,907,677 79% $1,559,638 $961,435 63% 2015 $2,0131,743 79% $1,614,968 $1,038,815 64% Cost recovery = Revenue ÷ costs 24

Arlington Public Schools Aquatics Management Office Budget Development 2017 25

APS Aquatics Cost recovery  Aquatics Committee recommendations  Annual cost recovery analysis:  Evaluated against a rolling average for the previous 3 years  Fee adjustment considered when cost recovery average fall below 1-5% of 3-year rolling average  Additional considerations  Comparing fees with other jurisdictions  Considering inflation and other cost of living rates 26

Cost Recovery Analysis  Annual evaluation of cost recovery  Rolling Average  Fiscal 2012 = 55%  Fiscal 2013 = 59% Rolling Average  Fiscal 2014 = 62% 66 64 64 62  Fiscal 2015 = 64% 62 59 60 58 55 56 54 52 50 Fiscal 2012 Fiscal 2013 Fiscal 2014 Fiscal 2015 27

Local Jurisdictions Fees Current General Admission Fees – Nov 2015 Arlington Fairfax Alexandria 2015-2016 General Non- Non- Non- Admission Resident Resident Resident Resident Resident Resident Adult 8.00 10.50 8.00 12.00 6.00 8.00 Youth 6.50 10.50 5.00 7.00 2.50 5.00 Child 4.00 2.50 5.00 Free Free Free Senior 6.50 10.50 8.00 12.00 3.85 8.00 Student 6.50 10.50 N/A N/A 5.50 7.75 28

Local Jurisdictions Fees Current Rental Fees – November 2015 Arlington Fairfax Alexandria 2015-2016 Rental Non- Non- For Fees/Hour Resident Resident Profit Profit Single Lane 23.20 20.00 40.00 25.00 30.00 8-Lanes 252.46 253.00* 505.00* 200.00 205.00 Diving Well 75.00 51.00 101.00 75.00 80.00 Instructional Pool 150.00 155.00 N/A Full Pool/Facility 253.00* 505.00* 270.00 275.00 N/A Private Instruction N/A N/A N/A 15.00 15.00 30 min lesson * Full facility (including Gym) 29

Cost of Living Index  Cost of living index up 1.9%  The U.S. Bureau of Labor Statistics reported (November 17, 2015 that over the last 12 months , the all items index increased 1.9 percent  http://www.bls.gov/news.release/cpi.nr0.htm 30

Fee-Setting History  FY 2010 – Established by County 15% increase on admission /No increase in rental fees   FY 2011 – No increases  FY 2012 – Adopted by School Board  10% increase on admission /15% increase on rental fees  FY 2013 - No increases  FY 2014 - 20% increase on rental fees  FY 2015 – Effective July 1, 2015 (FY16)  10% increase on general admission  15% increase on rental fees 31

Feedback… 32

Next Steps  Superintendent reviews feedback from staff and community  Budget Forums  Superintendent submits the Proposed Budget  Public hearing on the Proposed Budget  School Board considers Proposed Budget  Holds Public Hearing  Adopts Budget 33

APS Budget 2017 Calendar Date Event December 7 Joint Schools/County Budget Forum - W-L (with live streaming) December 10 Key Stakeholders Meeting - Wakefield December 15 Spanish Community Budget Forum - Williamsburg December 16 Community Budget Meeting - Williamsburg January 15 Revised FY2017 revenue estimate from County Board Action – Final Fiscal 2015 Status Report January 21 Presentation – Superintendent Proposed FY2017 Budget February 25 Public Hearing- Superintendent’s Proposed FY 2017 Budget March 17 TBD Public Hearing on County Budget TBD Public Hearing on Tax Rate Presentation – School Board’s Proposed FY2017 Budget April 7 Public Hearing – School Board’s Proposed FY 2017Budget April 21 School Board Action – Adopted FY 2017 Budget June 16 34

Questions 35

**** THANK YOU **** FOR YOUR PARTICIPATION Helena lena Machado hado 703-228-6264 helena.machado@apsva.us Please complete the Annual Customer Satisfaction Survey now or online www.apsva.us/aquatics Survey will CLOSE on January 3, 2016 36