AQUATICS FORUM December 1, 2015 WELCOME 1 Arlington Public - - PowerPoint PPT Presentation

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AQUATICS FORUM December 1, 2015 WELCOME 1 Arlington Public - - PowerPoint PPT Presentation

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AQUATICS FORUM December 1, 2015 WELCOME 1 Arlington Public Schools Aquatics Management Welcome Operations Review FY 2015 DPR & APS APS Budget Development FY 2017 Community Feedback on Budget - FY 2017 2 The

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AQUATICS FORUM

December 1, 2015

WELCOME

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Arlington Public Schools

Aquatics Management

 Welcome  Operations Review – FY 2015 –DPR & APS  APS Budget Development – FY 2017  Community Feedback on Budget - FY 2017

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The Aquatics Committee

 Appointed by:

 Arlington County & Arlington School Boards  Members

 Doug Ross, Chair (DPR)

John Donnelly (APS)  Donald Hesse (DPR) Cynthia Hilton (APS)  MacKenzie Kearney (APS) Jason Gray (APS)  Guy Land (APS) Anna Necheles (DPR)  Dee Romanek (DPR) Erik VandeMeulebroecke (DPR)

 Staff Liaisons

 Jennifer E. Lainhart (DPR)  Helena Machado (APS)

 Monitor Committee work at

 Aquatics Committee Web page

  • http://commissions.arlingtonva.us/sports-commission/aquatics-committee/

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Welcome

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Arlington Public Schools Aquatics Management Office

Operations Update 2015

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Water Safety Curriculum

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Student participation in Water Safety and Fitness program - up 4%

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Interscholastic Swimming & Diving

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50 100 150 200 250 300 350 400 Middle School Swimming & Diving High School Swimming & Diving

Interscholastic Swimming & Diving

2011 2012 2013 2014 2015

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Float My Boat Regatta - WK

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See it here! Connecting Curriculum areas…

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Safety

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Rescue-Ready Aquatic Response Team! Staff Training

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Staff Excellence

 BEST AT Awards

 Surveillance  Team Work  Customer Service

 Asst. Manager MVP

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Community Participation…

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  • About 41,000 people paid general admission
  • Members used the pool 69,000 times (excludes swim

passes)

  • Does not include rental groups and DPR program

participants

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Community Outreach - 2015

 Community Outreach

 Latino-Americano Festival  Summer Activities Fair  Wakefield Freshmen Night  Teen Summer Expo  Using Social Media

 Twitter/Yelp!

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News & Initiatives – 2015

 Water bottle fill stations  Tags instead Punch Passes  Tags for DPR private lessons  AFO Certification for 4 staff  Employee Handbook Published

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  • Implemented Guard of the Month program
  • Improved Staff Training program to increase

performance at all levels

  • Adult Drop in Water Polo participation is up
  • Youth Water Polo Team growing
  • Continue implementation of new ES curriculum
  • New Pool Manager -- Randy Cooper (WK)
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Facilities Updates

WL IPool gets a wash down and repaired tiles

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Facilities Updates

Yorktown

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Acoustic Panel Removal

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Facilities Update

WK Punch List items

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2-hour -Parking signs added! Repairs to IPool bulkhead and stain removal.

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Arlington Public Schools Aquatics Management Office

Fiscal Year 2015 - Review

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Fiscal Summary - FY 2015

 APS Expenses (Full Costs)

 Expense Budget FY 2015 – $2,071,754  Actual Expenses FY 2015 – $2,031,743

 $ 40,044 under budget

 APS Revenue (Community Swim/Rentals)

 Revenue Estimate FY 2015 – $925,000  Actual Revenue FY 2015 – $1,038,815

 $113,815 over budget

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Fiscal History

Six Year history - Expenses Up – 35%

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Fiscal Year History of Funding Total Expenses Revenue from Fees

DPR Direct Transfer APS Funding

2010 $548,282 $277,911 $499,068 $1,325,261 2011 $696,930 $277,911 $648,274 $1,623,115 2012 $741,746 $286,988 $632,809 $1,661,543 2013 $893,611 $286,988 $558,124 $1,738,723 2014 $961,435 $286,988 $659,254 $1,907,677 2015 $1,038,815 $286,988 $705,940 $2,031,743

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Fiscal History

$548,282 $696,930 $741,746 $893,611 $961,435 $1,038,815 $277,911 $277,911 $286,988 $286,988 $286,988 $286,988 $499,068 $648,274 $632,809 $558,124 $659,254 $705,940 $1,325,261 $1,623,115 $1,661,543 $1,738,723 $1,907,677 $2,031,743 2010 2011 2012 2013 2014 2015

HISTORY OF FUNDING VS. EXPENSES- AQUATIC CENTERS

History of Funding Revenue from Fees History of Funding DPR Direct Transfer History of Funding APS Funding Total Expenses

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Community Swim Revenue History

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Fiscal Year Fee Revenue by Sources Total Community Operating Hours

Admissions Rentals

2010 $447,447 $100,835 $548,282 9,376 2011 $534,750 $162,180 $696,930 10,260 2012 $571,202 $170,544 $741,746 10,277 2013 $648,082 $245,529 $893,611 12,669 2014 $674,500 $286,935 $961,435 12,888 2015 $709,380 $329,435 $1,038,815 12,888

Six year history - Rental Revenue up 69% Admission Revenue up 37%

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Arlington Public Schools Aquatics Management Office

Cost Recovery

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Cost Analysis

 Community swim cost analysis

 Cost recovery = Revenue ÷ expenses

 Community swim cost recovery represents only the

time used by the community

 Includes open swim, programs and rentals  Hours used exclusively by schools are excluded

 APS unique considerations

 School instruction is fully funded by APS

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Cost Recovery History

Cost recovery = Revenue ÷ costs

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Fiscal Year Total Expenses Cost Recovery History

Percentage Comm. Swim Hours Community Swim Costs Community Swim Revenue Cost Recovery

2010 $1,325,261 74% $978,243 $548,282 54% 2011 $1,623,115 76% $1,225,758 $696,930 55% 2012 $1,661,543 76% $1,255,287 $741,746 57% 2013 $1,738,723 79% $1,377,173 $893,611 65% 2014 $1,907,677 79% $1,559,638 $961,435 63% 2015 $2,0131,743 79% $1,614,968 $1,038,815 64%

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Arlington Public Schools Aquatics Management Office Budget Development 2017

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APS Aquatics Cost recovery

 Aquatics Committee recommendations

 Annual cost recovery analysis:

 Evaluated against a rolling average for the previous 3 years  Fee adjustment considered when cost recovery average fall

below 1-5% of 3-year rolling average

 Additional considerations

  • Comparing fees with other jurisdictions
  • Considering inflation and other cost of living rates

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Cost Recovery Analysis

 Annual evaluation of cost recovery  Rolling Average

 Fiscal 2012 = 55%  Fiscal 2013 = 59%  Fiscal 2014 = 62%  Fiscal 2015 = 64%

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55 59 62 64 50 52 54 56 58 60 62 64 66 Fiscal 2012 Fiscal 2013 Fiscal 2014 Fiscal 2015

Rolling Average

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Local Jurisdictions Fees

Current General Admission Fees – Nov 2015

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General Admission Fairfax Alexandria Arlington

2015-2016

Resident Non- Resident Resident Non- Resident Resident Non- Resident Adult 8.00 10.50 8.00 12.00 6.00 8.00 Youth 6.50 10.50 5.00 7.00 2.50 5.00 Child

Free Free Free

4.00 2.50 5.00 Senior 6.50 10.50 8.00 12.00 3.85 8.00 Student 6.50 10.50 N/A N/A 5.50 7.75

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Local Jurisdictions Fees

Current Rental Fees – November 2015

*Full facility (including Gym)

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Rental Fees/Hour Fairfax Alexandria Arlington

2015-2016

Resident Non- Resident Non- Profit For Profit Single Lane 23.20 20.00 40.00 25.00 30.00 8-Lanes 252.46 253.00* 505.00* 200.00 205.00 Diving Well 75.00 51.00 101.00 75.00 80.00 Instructional Pool

N/A

150.00 155.00 Full Pool/Facility

N/A

253.00* 505.00* 270.00 275.00 Private Instruction

30 min lesson

N/A N/A N/A 15.00 15.00

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Cost of Living Index

 Cost of living index up 1.9%

 The U.S. Bureau of Labor Statistics reported

(November 17, 2015 that over the last 12 months, the all items index increased 1.9 percent

 http://www.bls.gov/news.release/cpi.nr0.htm

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Fee-Setting History

 FY 2010 – Established by County

15% increase on admission /No increase in rental fees  FY 2011 – No increases  FY 2012 – Adopted by School Board

 10% increase on admission /15% increase on rental fees

 FY 2013 - No increases  FY 2014 - 20% increase on rental fees  FY 2015 – Effective July 1, 2015 (FY16)

 10% increase on general admission  15% increase on rental fees

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Feedback…

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Next Steps

 Superintendent reviews feedback from staff and

community

 Budget Forums

 Superintendent submits the Proposed Budget

 Public hearing on the Proposed Budget

 School Board considers Proposed Budget

 Holds Public Hearing  Adopts Budget

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APS Budget 2017 Calendar

Date Event

December 7 Joint Schools/County Budget Forum - W-L (with live streaming) December 10 Key Stakeholders Meeting - Wakefield December 15 Spanish Community Budget Forum - Williamsburg December 16 Community Budget Meeting - Williamsburg January 15 Revised FY2017 revenue estimate from County January 21 Board Action – Final Fiscal 2015 Status Report February 25 Presentation – Superintendent Proposed FY2017 Budget March 17 Public Hearing- Superintendent’s Proposed FY 2017 Budget TBD Public Hearing on County Budget TBD Public Hearing on Tax Rate April 7 Presentation – School Board’s Proposed FY2017 Budget April 21 Public Hearing – School Board’s Proposed FY 2017Budget June 16 School Board Action – Adopted FY 2017 Budget

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Questions

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Helena lena Machado hado

703-228-6264 helena.machado@apsva.us Please complete the Annual Customer Satisfaction Survey now or online www.apsva.us/aquatics Survey will CLOSE on January 3, 2016

**** THANK YOU ****

FOR YOUR PARTICIPATION