4th 4th QUARTER TER BOARD ARD OF DIRECT RECTORS ORS MEETING - - PowerPoint PPT Presentation

4th 4th QUARTER TER BOARD ARD OF DIRECT RECTORS ORS MEETING TING

The Center on Main™ | October 27, 2015 | 6:00 PM

VERRA RADO COMMUNI MUNITY TY ASSOCIA CIATI TION, INC

Ag Agenda da

I. Welcome and Introductions II. Call to order III. Establish a Quorum IV . Secretary’s Report V . Treasurer’s Report VI. Community Management Report VIII. Business IX. Adjournment

Secretary’s Repor port

Review of August 11, 2015 Board of Directors Meeting Minutes

Upon approval, Minutes are published on www.verrado.net. From the homepage, go to: Community Governance/Verrado Community Association, Inc./Board Meetings.

Treasurer’s Report port

Period ending: September 30, 2015

Financial statements are published quarterly on www.verrado.net. From the homepage, go to: Community Governance/Verrado Community Association, Inc./Board Meetings.

Treasurer’s Report port

Balance Sheet – Assets – 9/30/15

Treasurer’s Report port

Balance Sheet – Liabilities & Equity – 9/30/15

Treasurer’s Report port

Budget Comparison – Revenue – 2015

Treasurer’s Report port

Budget Comparison – Expenses – 2015

Commun mmunity ity Ma Manag agemen ement t Repor port

Report covers updates and informational items for the Board’s review.

The complete Community Management Report is published on www.verrado.net. From the homepage, go to: Community Governance/Verrado Community Association, Inc./Board Meetings.

Commun mmunity ity Ma Manag agemen ement t Repor port

3rd

rd Qua

uarter er Board rd Mee eeting ng Follow llow Up Up:

Are there plans to refresh the painted crosswalks at Sunrise Lane and Verrado Way? The City of Buckeye did restripe the crosswalks at Sunrise Lane and Verrado Way.

Commun mmunity ity Ma Manag agemen ement t Repor port

Comm mmun unity ity Life fe Tea eam:

Welcome, Catherine Pimsner, Transfer & Disclosure Associate to Accounting

Gove vernance nance:

• Master Disclosure Statement updated by DMB White Tank, LLC effective

July 31, 2015 | Posted to www.verrado.net and www.homewisedocs.com

• To comply with FHA, Freddie Mac and Fannie Mae lender requirements |

Homewisedocs.com Questionnaire Updated | August 21, 2015

• Marathon Fitness Engagement Agreement | August 28, 2015 | Rubber

floor tiles in fitness area | The Center on Main

Commun mmunity ity Ma Manag agemen ement t Repor port

Design gn Review: w:

• 3rd Quarter 2015: 112 Applications |Up 60 from 2nd Quarter
• 3rd Quarter 2014: 66 Applications

5 10 15 20 25 30

Front Yard Landscape Rear Yard Landscape Pool Installation Satellite Dish Exterior Painting Security Door Solar Sunscreens Pergola - Shade Structure Other

2015 2014

3rd Quarter 2015/2014 Design Review Applications

Commun mmunity ity Ma Manag agemen ement t Repor port

Comm mmunity nity Standa dards: rds:

• 3rd Quarter 2015: 213 Compliance Cases
• 3rd Quarter 2014: 236 Compliance Cases
• 185 Demand Requests with CCI’s | Up 3 from 2nd Quarter

Animals (dog barking) 1% CCI with Violations 2% Recreation Vehicle/ Trailer Parking 7% Short Term Leasing/Vacation Rentals 1% Holiday Decorations 1% Landscape Maintenance 41% Other 4% Commercial/ Inoperable Vehicle Parking 5% Trash / Recycling Container 26% Unapproved Archictectural Modification 12% Animals (dog barking) CCI with Violations Recreation Vehicle/ Trailer Parking Short Term Leasing/Vacation Rentals Holiday Decorations Landscape Maintenance Other Commercial/ Inoperable Vehicle Parking Trash / Recycling Container Unapproved Archictectural Modification

Commun mmunity ity Ma Manag agemen ement t Repor port

Comm mmunity nity Concer ncern n Form

• rms:
• 3rd Quarter 2015: 198 Concern Forms Submitted
• 2nd Quarter 2015: 146 Concern Forms Submitted

Vallarta 1% Misc 10% Development 2% Builder 4% Irrigation 41% General Maintenance 4% Landscape Maintenance 14% Pool 1% Vandalism/Nuisance 1% Storm damage 10% School 1% Compliance 8% Pests 2% Parking 1%

Commun mmunity ity Ma Manag agemen ement t Repor port

Land ndscaping scaping:

• Tree Inventory:
• Victory District: 2,120
• Heritage District: 1,870
• Verrado Total: 20,320
• August Storm Damage: 61 trees removed; on Fall Plant Replacement Schedule

Tur urnov

• ver:

er:

• Heritage District: Briarwood, Hawthorne, Homestead, Lincoln Terrace, Madison
• Redmond Field monitoring
• Linear Park Phase 2W & 3S commenced
• Parcel 3.308 (Pinnacle West) coordination

Commun mmunity ity Ma Manag agemen ement t Repor port

Facili litie ties/ s/Amenit enities: es:

• Hillcrest Park – Missing playhouse panels installed | August 5, 2015
• History Park – Three new umbrellas installed | August 7, 2015

Heri ritage age Swim Park

• Punch list walk completed 5/21/15
• Addition of key fob access at restroom doors
• Installed 6 quick couplers for deck cleaning
• Bid and ordering for fireplace starter & timer

Commun mmunity ity Ma Manag agemen ement t Repor port

2015 Capital ital Proje jects ts (Fun unded ded through

• ugh Ver

errado do Rese eserve ve Fun und) d): :

• AC Unit Replacement | The Center on Main | 1st Quarter | $8,300.00
• Playground Wood Chip Replenishment | 2nd Quarter | $19,499.55
• Rubber Tile Floor Replacement in Fitness Area | The Center on Main |

4th Quarter | $9,271.95

• Irrigation Controller Replacements | As-Needed

Commun mmunity ity Ma Manag agemen ement t Repor port

Ut Utilitie lities s Council uncil Up Update Water er:

EPCOR rate case delayed. New filing deadline: April 2016

• We will have more homes/customers in the rate base
• Continue dialog with other communities in Agua Fria, Anthem, & Sun City
• Met with 4 of 5 Commissioners and/or staffers at the ACC

Elec ectric: ric:

Monitoring APS request to increase fees for solar customers.

• Case to undergo new hearings
• “Watch and wait” for Verrado

Comm mmun unity: ity:

• Second Water Workshop set for 10 November @ the Verrado Golf Club.
• Web page on Verrado.net and community newsletter in the works
• “Ask Me Anything” event outside Tempo in November (details TBA)

Commun mmunity ity Ma Manag agemen ement t Repor port

Ut Utilitie lities s Council uncil Up Update Educ ucate te: Advo vocate ate: Inter ervene: vene:

Commun mmunity ity Ma Manag agemen ement t Repor port

Upcoming ming New ews s & E Eve vents s

Fall Communi nity y Garage age Sale | November 7, 2015 | 7am – 12pm Water er Worksh

• rkshop | Hosted by the Utilities Council in partnership with the VCA | November

10 | Verrado Golf Club | 6pm 2016 Governa vernance nce Postcard tcard Mailed ed | November 20 | The 2016 Governance mailing will be a postcard in lieu of the full governance package. The postcard will provide the 2016 VCA & VA assessment rates, date of the Annual Meeting, and where the full package can be found

• n www.verrado.net along with a hard copy available in the Verrado Community Association,
• Inc. office at the Davis Office located at 4252 N Verrado Way, Suite B200. The 2016

assessment rate is effective January 1, 2016. 1st

st Quart

rter er Board rd of Direc rectors tors Meeting ting & Annua ual Membershi ership Meeting ng | February 16, 2016 6pm | The Center on Main

Business iness

2016 Propo pose sed d Bud udget get

Business iness

2016 Bud udget get The proposed budget calls for an increase of $1.00, of which is attributable to cost of living and to further ensure the long term sustainability and vision of Verrado Community Association, Inc. 2016 Propo pose sed d Monthly thly Ass sses essment sment: Verrado Community Association, Inc. $113.00 (↑ $1.00) Frank Residential Special Service Area $85.00 (no change) Commercial Assessments (Per ERU) $12.00 (↓ $1.00)

Business iness

Noncomplian compliance ce Enfor forcem ement ent Gui uidel elines ines & Sched edule ule of Monet etary ary Pen enaltie lties s

The Noncompliance Enforcement Guidelines & Schedule

• f

Monetary Penalties have been provided to the Board of Directors for Review and Approval. Proposed Changes: Amenity Violation $100.00 Animals & Pets Violations $50.00 Short Term Property Rental $500.00 Defining Commercial Vehicles

Business iness

Noncomplian compliance ce Enfor forcem ement ent Gui uidel elines ines & Sched edule ule of Monet etary ary Pen enaltie lties s

Defining ning Comm mmercial ercial Vehic icles es

The term “Commercial Vehicle” is defined as any motorized vehicle or towed vehicle designed or used for a commercial or industrial function. This includes:

• Any vehicle registered or insured as a commercial vehicle.
• Panel trucks with commercial signage.
• Any vehicle, regardless of rating, that has visible racks for equipment, supplies or

tools installed, or other appurtenances commonly used for commercial or industrial function.

• Vehicles with commercial lettering/signage or wraps that serve to promote or

advertise a business or service. Magnetic overlays that closely match the vehicle color may be used to completely cover commercial lettering/signage.

• This definition shall not apply to vehicles that are protected under A.R.S. § 33-

1809.

Business iness

De Delinq nquency uency Policy licy The updated Delinquency Policy has been provided to the Board

• f Directors for Review and Approval.

Business iness

2016 VCA, , VA & VD VDA Ass sses essm sment ent & Fee ee S Sched edule ule The 2016 VCA, VA & VDA Assessment & Fee Schedule has been provided to the Board of Directors for Review and Approval.

Business iness

Rese serv rve Study dy Update The updated Reserve Study, inclusive of VCA/VA, Frank Residential and CFD, has been provided to the Board of Directors for Review and Approval. The purpose of the update was to:

• Account for completed projects for the last 3 years
• Add in additional assets that have been turned over from the

Founder to the VCA

• Provide an estimation of future expenses for the Association

based upon the preservation of existing improvements

Projected 2015 Year End Reserve Balance = $906,144 (~40% Funded)

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