[PPT] - 2019-20 Tentative Budget Presented to the Napa Valley College Board PowerPoint Presentation

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2019-20 Tentative Budget

Presented to the Napa Valley College Board of Trustees June 13, 2019

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2019-2020 Tentative Budget

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2018-2019 Planning and Budget Committee Members

Steven Balassi Faculty Co-Chair Paul Gospodarczyk Academic Senate Rep. Robert Parker District Co-Chair Robert Harris Administrative Rep. Maria Biddenback Academic Senate Rep. Jaime Huston Academic Senate Rep. Rhue Bruggeman Academic Senate Rep. Erik Shearer Asst. Superintendent/ VP, Academic Affairs Matt Christensen Director, Facilities Martin Shoemaker Classified Rep. Oscar De Haro Asst. Superintendent/ VP, Student Affairs Howard Willis Administrative Rep. Aaron DiFranco Academic Senate Rep. Lauren Winczewski Academic Senate Rep. David Ellingson Academic Senate Rep. Vacant Academic Senate Rep.. Bob Freschi Academic Senate Rep. Vacant ASNVC Rep. Michael Gianvecchio Academic Senate Rep. Vacant ASNVC Rep. Vacant Classified Rep.

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2019-2020 Tentative Budget

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Planning Priorities approved by Board of Trustees 11/09/17 (3 year)
Budget Development Values and Assumptions approved by Board of Trustees

10/11/18

Campus Planning and Budget Development Forums 11/01/18, 11/05/18 and

01/31/19

Unit Plan Forms submitted to President/Vice Presidents 02/25/19
Area Councils review plans 02/26/19 through 04/04/19
Cabinet reviews prioritized lists from Area Councils 04/05/19 through 05/01/19
VP of Administrative Services prepared tentative budget proposal based on revenue

and expense projections and established priorities

Planning & Budget Committee reviewed tentative budget proposal and approved

05/10/19

Tentative budget presented to campus community 05/16/19
Tentative budget presented to Audit and Finance Committee 06/04/19
Tentative budget presented to Board of Trustees 06/13/19

Planning and Budget Process Timeline

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2019-2020 Tentative Budget

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1. Work with local educational partners to promote opportunities at NVC and

equip incoming students with the skills and resources needed for college success

2. Engage NVC students and assist in their progress towards educational and

job training goals

3. Increase NVC student achievement and completion of educational and job

training goals

4. Ensure the fiscal stability of NVC as it transitions to a community-supported

district

5. Enhance collaboration between NVC and community & civic partners

Five Planning Priorities

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2019-2020 Budget Values and Assumptions

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The NVCCD 2019-2020 Tentative and Final Budgets will be developed consistent with the Annual Planning and Budget Process that has been approved through the institution’s shared governance processes. As resources allow NVCCD will fund priorities consistent with area plans.

I. Integration to Planning

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2019-2020 Budget Values and Assumptions

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The Board of Trustees is committed to ensuring that financial resources are sufficient to support and sustain student learning programs and services, college operations, and institutional effectiveness. Board Policy 6200 Budget Preparation, compliance with the State Chancellor's fiscal monitoring requirements, and Title 5 regulations related to principles for sound fiscal management, ensure fiscal stability and integrity. The 2019-2020 Budget including all sources and uses of funds (including philanthropic donations) should be developed on the basis of projected revenue and expenditures in order to avoid deficit

spending. The Board of Trustees may consider using a portion of the ending balance to fund one-time

expenditures that are consistent with institutional goals and objectives. Investment to support the development of alternative forms of ongoing revenue may be made if consistent with the College’s strategic plan. In keeping with the Chancellor’s Office directive regarding maintenance of reserves, NVCCD has historically maintained a 5% reserve. To ensure NVCCD’s ability to avoid cash flow shortages and as required by the Chancellor’s Office Institutional Effectiveness Partnership Initiative, the Budget Committee recommended establishing a 12% reserve to cover two months of payroll. Projections for 2019-2020 reflect maintenance of a 13% reserve.

II. Fiscal Stability

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2019-2020 Budget Values and Assumptions

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NVCCD is committed to the concept that all employee groups (Administrative, Faculty and Classified staff) play an important role in educating and serving students and all employees will be respected and valued for their contributions to the success of students. As a result, whenever possible, restructuring positions and/or programs, transfers of existing staff, and delays in hiring will be considered in order to support the fiscal stability of NVCCD. Every vacancy will be analyzed to determine the extent to which the position is essential to college operations. The use of temporary, hourly employees will be limited to short term assignments during peak periods,

r in the absence of permanent staff essential to maintain educational programs and basic services.

NVCCD will use actual costs for current employees and mid-range estimates for vacant positions when developing the baseline budget for salaries and benefits. Increases will be added based on contractual

bligations for wages and estimated escalation assumptions for benefits.

NVCCD will budget salaries and benefits to reflect a percentage at or below the statewide average of 85%. The Community College League of California suggests that salaries and benefits (as a percentage

f budgeted expenditures) will be between 80% and 90%, with a statewide average of 85%.
III. Personnel

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2019-2020 Budget Values and Assumptions

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NVCCD will ensure that appropriate resources are directed toward meeting the requirement of proper operations and maintenance of the campus physical plant, and will allocate necessary resources to upgrade facilities as reflected in

ur Facilities Master Plan.
IV. Facility Maintenance and Capital Improvements
V. Legal Mandates

NVCCD will meet all legally mandated (state and federal) obligations. NVCCD will meet the legal requirements of the 50 percent law and faculty obligation number (FON).

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2019-2020 Budget Values and Assumptions

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NVCCD will honor all financial commitments resulting from any negotiated collective bargaining agreements and ongoing contractual obligations.

VI. Contractual Requirements
VII. Grants, Donations and Categorical Funding

Grant applications and donations will be carefully reviewed to ensure that the required deliverables are consistent with the mission and strategic plan of the

college. Whenever possible, these funding sources should include funding to

reimburse NVCCD for overhead expense and should not obligate NVCCD to

ngoing expenses after expiration of the funding period. Match or effort

considerations must also be considered when considering the funding package. Categorical funding will be spent consistent with the program purpose. All funding sources will be considered as a component of the planning and budget process.

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2019-2020 Tentative Budget

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Today’s Tentative Budget Presentation will focus on General Fund

Unrestricted revenues and expenditures

Tentative budgets for all other funds will be a “carry-over” from the 2018-

2019 Final Budget

Any adjustments necessary to all other funds will be reflected in the 2019-

2020 Final Budget in the Fall

Other funds include:
General Fund Restricted
Capital Outlay Projects Fund
Child Development Fund
Post Retirement Benefits Fund
Debt Service Funds
Associated Student Body
Student Rep Fee Trust Fund

Included Today

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2019-2020 Tentative Budget

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Cost of living increases of 3.26% for certain State funds
Property Tax Revenue Increase of 4.5%
CalSTRS district contribution decreased by 1% (one-time payment from

State budget) Revenue and Expense Assumptions

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2019-2020 Tentative Budget

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Total requests received: $5.9 million (both Strategic Initiatives and

Operational Continuance)

General Fund Unrestricted Funds available: $500,000
Capital Improvement Funds available: $750,000
Requests to be funded through Restricted Funds: $1.5 million
Facility improvements requested: $200,000
Already in budget: $450,000
Deferred to future years: $2.5 million

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2019-2020 Tentative Budget

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Reorganize Business Office

$ 0

Additional Business Office Clerk (replace hourly)

20,000

Carpet Cleaning Machine

2,655

Walk-Off Mats

3,744

Electric Vehicle to replace Maintenance Truck

20,000

Additional Audio/Visual Technician

68,976

Scheduled Maintenance
Carpet replacement

22,000

Repaint Classrooms

25,000

Pool Filters and Chlorine Generator

71,000

Recoat Roof – 4100 Building

32,000

Replace Roof – UVC A Building and Library

325,000

Roof Cleaning and Inspections

45,000

Repair and Coat Parking Lots and Diemer Drive

212,000 Funding Priorities – Administrative Services

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2019-2020 Tentative Budget

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Scheduled Maintenance (continued)
Replace siding – 3900 Building (west side)

33,000

Replace exterior doors – 3700 Building

19,000

Replace exterior doors – 1200 Building (1st level)

23,860

Replace first floor piping – 600 Building

53,000

Field Maintenance

50,000

Total, Administrative Services

$115,375

Total, Scheduled Maintenance

$910,860 Funding Priorities – Administrative Services

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2019-2020 Tentative Budget

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A & R – recruitment/communications/analytics software

$ 25,000

Counseling – dual monitors

6,500

Counseling – 4 laptops

4,000

Testing Center – computer/kiosk for SARS Track

5,500

FA – AwardSpring scholarship software

6,500

Umoja – travel expenses

5,000

Transfer Center – transportation and food, Transfer Express

1,000

Counseling – canopies and table banners

2,500

Student Life – training materials

300

Transfer Center – table cloths, canopy, banner, folders

4,000

MESA – student and faculty stipends, Internship Program

16,000 Funding Priorities – Student Affairs

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2019-2020 Tentative Budget

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Student Life, materials for Student Rights training

$ 300

FA/EOPS – annual department retreat

2,500

Tenure Track Counselor for MESA/STEM

132,500

Tenure Track Counselor for DSPS

132,500

Tenure Track Counselor (various)

132,500

Counseling Technician (replace hourly)

20,000

Student Life – increase assistant to 75%

6,000

Total, Student Affairs

$502,600 Funding Priorities – Student Affairs, Continued

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2019-2020 Tentative Budget

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Learning Communities for AB 705

$ 24,740

Embedded Tutors – AB 705

45,000

Developing lists of entry-level skills (Math 106)

2,000

Evaluate, maintain and revise active learning libraries

2,000

Teaching strategies sharing round table

500

Centering sessions

1,500

Increase statistics tutors

20,000

Expand Mastery Quiz program

1,500

Active Learning Classroom

35,000

Statistics Classroom

39,000

Statistics Classroom

65,000

Increase head coaching stipend by $3,000

27,000

Develop outreach process, AAT in Elementary Teacher Ed.

5,000

Create marketing materials, CEWD Division

1,000

Implement “Leadership” as after-school program

27,000 Funding Priorities – Academic Affairs

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2019-2020 Tentative Budget

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Create a “Junior Business Plan” competition

$ 10,000

VWT – translate lectures

5,000

Theater students posing as patients for EMS

7,500

Work with counseling – dedicated time for HEOC students

18,672

Stipend for Humanities faculty member – Cultural Center

5,000

Stipends for PEACE leaders – Humanities

900

Guest speaker honorariums – Humanities

4,000

Film screenings – Humanities

1,000

Learning Services – paper organizer, reusable learning materials

1,450

Learning Services - .5 FTE 10 month Bilingual Inst. Supp. Specialist

19,000

Increased staff support, Writing Success Center

25,000

Increase in Library periodical budget

1,300

Purchase high-demand library books

3,000

Communication Studies tutors

10,000 Funding Priorities – Academic Affairs

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2019-2020 Tentative Budget

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Design Canvas course shell for language instructors

$ 500

Increase ESL coordinator reassign time (temporary – AB705)

4,668

Increase ESL coordinator reassign time – on-going

4,668

ESL Curriculum Development sub-committee

4,000

ESL Program off-campus events and activities

5,000

ESL Program instructional supplies

1,000

ESL Program Meetings

2,300

ESL Program on-campus events and activities

4,000

Two English-designated computer classrooms

120,000

Three English Active Learning Classrooms

100,000

Learning communities for AB705

18,672

Increase distance education funds (LADS)

10,000

Transfer English co-req learning community – release time

65,000

Transfer English co-req learning community – release time (coord) 9,336
Transfer English co-req learning community – materials

1,000 Funding Priorities – Academic Affairs

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2019-2020 Tentative Budget

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English 120 Centering Sessions

$ 1,000

Professional Development Presenters – AB 705

2,000

Office hours support for English

14,000

Develop tutors program

8,000

Utilize SARS Track for TTC

3,500

Purchase new curriculum management system, OAA

48,000

STEM Fair booth and supplies

100

Supplies and materials for Math Success Center

500

Student tutoring hours for Math Success Center

66,300

Instructional Assistant/Tutoring Hours for Math Success Center

12,000

Athletics – increase trainer position to 12 months

4,408

VWT – set-aside for repairs of equipment as needed

10,000

VWT – vineyard crew hires for routine maintenance

8,000

HEOC – increase in mileage budget

2,000

HEOC – continuing education for faculty

8,000 Funding Priorities – Academic Affairs

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2019-2020 Tentative Budget

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ARAH – portable white board

$ 350

ARAH – AIGA membership

250

ARAH – increase accompanist from .75 to 1.0

12,000

ARAH – funding of DVDs for film library

2,000

ARAH – Music – professional development

250

ARAH – photography – gallery supplies

2,500

ARAH – replace easels and other lab furniture

25,000

ARAH – PAC costume shop supplies

2,800

Increase in Puente budget

1,000

Augmentation of Library operational expenses

5,000

Student tutoring funds for TTC

10,000

Total, Academic Affairs

$1,007,164 Funding Priorities – Academic Affairs

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2019-2020 Tentative Budget

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President’s Office
Leadership Team training and development

$ 10,000

Leadership training retreats

3,500

PIO – professional affiliations

2,500

PIO – dues and memberships

500

PIO – conferences and seminars

1,500

PIO – supplies

500

PIO – web services, software

1,500

PIO – student help

5,000

Total, President’s Office

$ 25,000 Funding Priorities – Office of the President

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2019-2020 Tentative Budget

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Office of Institutional Advancement
Founder’s Day 2020

$ 7,500

Flex Day luncheon

6,500

Legislative Breakfast

8,500

Welcome Week/Open House Fall 2019

10,000

Holiday Parade

5,000

Mariachi Festival

8,500

Total, Office of Institutional Advancement

$ 46,000 Funding Priorities – Office of the President

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2019-2020 Tentative Budget

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Office of Human Resources
Funding for training activities

$ 40,000

Implement additional NEOGOV modules

50,000

Consultant for staffing plan

10,000

Consultant for Title IX

20,000

ATIXA Membership

6,000

Maxient software license

7,000

Fire-proof file cabinets

5,000

HR staff training and development

4,000

Total, Office of Human Resources

$142,000

RPIE
No augmentation requested
Total, Office of the President

$213,000 Funding Priorities – Office of the President

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2019-2020 Tentative Budget

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Unrestricted General Fund

2019 Adopted 2019 Year-End 2020 Tentative DESCRIPTION Budget Projected Budget FEDERAL INCOME FWS Admin Reimbursement 6,192 6,192 6,200 PELL Grant Admin Reimbursement 8,256 8,256 8,200 SEOG Grant Admin Reimbursement 11,165 11,165 11,200 Veterans Education 1,015 1,015 1,000 Total Federal Income 26,628 26,628 26,600 STATE INCOME State General Apportionments 376,349 EPA - Educ. Protection Act 530,600 530,600 500,600 Apprenticeship Apportionment 94,395 172,813 175,000 Enrollment Fee Administration 68,926 68,926 69,000 Tax Relief Subventions 126,875 126,875 127,000 Lottery Income 850,000 850,000 880,000 Mandated Costs Reimbursement 156,420 156,420 156,420 Other State Income 200,000 200,000 210,000 Total State Income 2,027,216 2,481,983 2,118,020

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2019-2020 Tentative Budget

Unrestricted General Fund

LOCAL INCOME Secured Roll 31,377,505 31,377,505 33,000,000 Unsecured Roll 1,100,000 1,100,000 1,200,000 Prior Year Taxes

Educ. Revenue Augmentation Fund

Interest On Property Taxes 15,000 15,000 15,000 Contributions 40,000 20,000 40,000 Contract Services 200,000 200,000 200,000 Sales 1,500 1,500 1,500 Rentals 175,000 175,000 175,000 Interest Income 71,000 71,000 71,000 Community Service Fees 1,200,000 1,000,000 1,200,000 Enrollment Fees 2,522,344 2,437,577 2,450,000 Instructional Material Fees 650,000 650,000 650,000 Non-Resident Tuition & Charges 425,625 425,625 425,000 Other Student Fees & Charges 40,600 40,600 40,600 Other Local Income 1,100,000 850,000 1,100,000 Total Local Income 38,918,574 38,363,807 40,568,100 OTHER FINANCING SOURCES 2,074,660 1,997,954 1,608,430 TOTAL INCOME 43,047,078 42,870,372 44,321,150

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2019-2020 Tentative Budget

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Unrestricted General Fund

2019 Adopted 2019 Year-End 2020 Tentative DESCRIPTION Budget Projected Budget ACADEMIC SALARIES Academic Admin. Salaries 1,972,683 1,972,683 2,078,590 Faculty - Regular Scheduled 8,938,458 8,938,458 9,117,227 Faculty - NonRegular Scheduled 5,068,431 5,068,431 5,169,800 Total Academic Salaries 15,979,572 15,979,572 16,365,617 CLASSIFIED SALARIES Classified Admin. Salaries 1,574,879 2,000,000 2,090,000 Classified Salaries - Regular 5,984,637 5,984,637 6,254,262 Classified Sal - All Others 717,351 800,000 836,000 Student Employment 122,866 122,866 128,395 Total Classified Salaries 8,399,733 8,907,503 9,308,657 EMPLOYEE BENEFITS State Teachers Retirement Sys 2,080,156 2,080,156 2,121,759 Public Empl Retirement Syst 1,751,743 1,800,000 1,881,000 Old Age, Surv, Disab & Hlth Ins 979,344 1,000,000 1,045,000 Health And Welfare Benefits 3,352,943 2,750,000 2,800,000 State Unemployment Insur 11,624 11,624 12,089 Workers Compensation Insur 438,202 438,202 455,730 Other Employee Benefits 27,984 35,349 36,763 Total Employee Benefits 8,641,996 8,115,331 8,352,341

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2019-2020 Tentative Budget

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Unrestricted General Fund

2019 Adopted 2019 Year-End 2020 Tentative DESCRIPTION Budget Projected Budget BOOKS AND SUPPLIES Supplies Expense - Budget Pool Computer Software/Books 127,040 75,000 127,040 Instr Supp/Materials Fees 857,030 400,000 857,030 Office Supplies 44,852 44,852 44,852 Other Supplies 382,161 500,000 500,000 Total Books & Supplies 1,411,083 1,019,852 1,528,922 OTHER OPERATING EXPENSES Operating Expense - Budget Pool Other Personal Services 991,503 1,200,000 1,050,000 Travel/Conf/Profess Develop 335,801 335,801 335,801 Insurance and Utilities 1,477,822 1,600,000 1,600,000 Maintenance and Repairs 1,671,847 1,800,000 1,800,000 Legal, Election and Audit 276,581 300,000 200,000 Advertising and Printing 258,319 258,319 258,319 Other Services And Expenses 476,706 400,000 400,000 Total Other Operating Expenses 5,488,579 5,894,120 5,644,120 CAPITAL OUTLAY Capital Outlay Exp - Budget Pool Equipment - New & Replace't 1,172,121 1,000,000 1,000,000 Total Capital Outlay 1,172,121 1,000,000 1,000,000 OTHER OUTGO Interfund Transfers 1,285,207 1,285,207 1,285,493 GASB 45 Liability - OPEB 668,787 668,787 836,000 Total Other Outgo 1,953,994 1,953,994 2,121,493 TOTAL EXPENDITURES 43,047,078 42,870,372 44,321,150

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2019-2020 Tentative Budget

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Funding for initiatives related to AB 705
OPEB contribution increase every year
Negotiated Faculty salary increases included in budget
Negotiated Classified Staff salary increases included in budget
Administrative/Confidential salary increases included in budget
Additional funding for Technology and Scheduled Maintenance

included in budget

Salaries and Benefits represent 77% of total budget
New positions reflect decrease in use of hourly employees
Campus Housing
VWT Capital Campaign through NVC Foundation

Future Considerations