01/05/2015 Bampton Library and Resource Centre Supporters (LARCS) - - PDF document

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01 05 2015
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01/05/2015 Bampton Library and Resource Centre Supporters (LARCS) - - PDF document

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01/05/2015 Bampton Library and Resource Centre Supporters (LARCS) Bampton Library and Resource Centre Supporters (LARCS) 1 2 LARCS Meeting 25 th April 2015 Bampton Library and Resource Centre Supporters (LARCS) Bampton Library and Resource

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01/05/2015 LARCS Meeting 25th April 2015 1

Bampton Library and Resource Centre Supporters (LARCS)

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Bampton Library and Resource Centre Supporters (LARCS)

LARCS Meeting 25th April 2015

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Bampton Library and Resource Centre Supporters (LARCS)

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Bampton Library and Resource Centre Supporters (LARCS)

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Bampton Library and Resource Centre Supporters (LARCS)

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Bampton Library and Resource Centre Supporters (LARCS)

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01/05/2015 LARCS Meeting 25th April 2015 2

Bampton Library and Resource Centre Supporters (LARCS)

MENU

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  • 1. BACKGROUND
  • 2. CORPORATE STRUCTURE
  • 3. ADVICE AVAILABLE TO US
  • 4. PROGRESS REPORTS
  • 5. ANY QUESTIONS?
  • 6. VOTE BY MEMBERSHIP

Bampton Library and Resource Centre Supporters (LARCS)

Just some of our ideas for the Resource Centre... Advice Pop-Ups: Job-seeking; Police; Age UK; CAB; Credit Union; Carers’ Support... Classes: Computer; Adult Literacy; Foreign Language; Art Therapy; Flower Arranging; Bridge... Events: Art Exhibition; Oral History; Local Authors... Regulars: Homework oasis; Readers’ Group; Toddlers; Youth Club; Story-Telling; Internet café; Reading Room (Newspapers); Toy Library; Handicrafts Swap... 8

Bampton Library and Resource Centre Supporters (LARCS)

ADVICE AVAILABLE TO US

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  • Solicitor:

Lease

  • MDDC:

Building Control

  • Surveyor:

Building Specification

  • DCT:

Corporate Structure Charity Commission Funding Applications

  • DCC:

Libraries’ Services

  • Local:

Heritage Centre et al

  • Local:

Hundreds of years of expertise!

Bampton Library and Resource Centre Supporters (LARCS)

CORPORATE STRUCTURE

LEGAL ENTITY 10 Essential to:

  • 1. Apply for Grants
  • 2. Enter into Contractual Relationships
  • 3. Protect Trustees from Legal Liability

CHARITABLE INCORPORATED ORGANISATION (CIO)

  • 1. Advice
  • 2. Workshop
  • 3. Decision
  • 4. Application to Charity Commission

Bampton Library and Resource Centre Supporters (LARCS)

PROGRESS REPORT

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  • BUILDING

Building Project Manager’s Report Hugh Saxby

  • COSTS

Treasurer’s Report Peter Stott

  • GRANTS

Grant Applications Co-ordinator’s Report Kelvin Holdom

Bampton Library and Resource Centre Supporters (LARCS)

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Converting the Old School

  • Principles driving the building project
  • The state of the existing building
  • What we don’t know
  • Facilities we need to fulfil essential functions
  • Costs we must bear to comply with building regulations
  • Tender process
  • Forecast cost and timescale
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01/05/2015 LARCS Meeting 25th April 2015 3

Bampton Library and Resource Centre Supporters (LARCS)

Financing the Project

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  • BUILDING WORKS
  • OTHER COSTS
  • THE LEASE
  • RAISING THE MONEY
  • RUNNING COSTS

Bampton Library and Resource Centre Supporters (LARCS)

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CHARITABLE INCORPORATED ORGANISATION (CIO)

CHARITY COMMISSION CONSTITUTION Required for Registration

Bampton Library and Resource Centre Supporters (LARCS)

15 A CIO:

Is a Corporate body Can employ staff/take on a lease Membership has voting rights Members elect Trustees Members have no liability Accounts required (receipts and payments only) Helps with application for grants BUT Must register with Charity Commission Must adopt the Charity Commission Constitution

Bampton Library and Resource Centre Supporters (LARCS)

16 CC Constitution

Regulations on running meetings/election of members/conflict

  • f interests/voting rights etc.

Only small differences from current constitution:

Anyone can be a member, no age limit Trustees must be at least 16 years old Membership fees optional Options for number of Trustees All trustees must register with CC

Except with Objectives: Objectives must be charitable meet one or more of 13 charitable purposes listed by Charities

Act Bampton Library and Resource Centre Supporters (LARCS)

17 CIO Constitution:

Amended Objectives: Headings relevant to LARCS Advancement of Education Rural Regeneration Young people Community Centre Recreational

Action:

Working with Trustees/DCT to prepare correctly-worded

  • bjectives;

Adopt CC Constitution; Progress registration of LARCS as a CIO

Bampton Library and Resource Centre Supporters (LARCS)

18 GRANTS & FUNDING

There’s a Lot of it About, but....

  • Size Matters!
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01/05/2015 LARCS Meeting 25th April 2015 4

Bampton Library and Resource Centre Supporters (LARCS)

19 GRANT PROVIDERS

BIG GRANTS

Usually Big Lottery Funded Need this for refurbishment Looking at ‘Reaching Communities’ Up to £100K First contact encouraging

Action:

Preparing First Stage Application now 6 weeks, yes or no! If yes, Second Stage Application 4 months for answer

Bampton Library and Resource Centre Supporters (LARCS)

20 GRANT PROVIDERS MEDIUM GRANTS

£10 - £20K Different Sources

Eg Aviva, Awards for All,

Viridor Use for equipment, PC’s,

furnishings etc.

Apply when

refurbishment underway SMALL GRANTS,

DONATIONS, FUND RAISING

  • 1p upwards!
  • Locals, Businesses,

Council’s, Events, Donations

  • use for add-ons, services…

Bampton Library and Resource Centre Supporters (LARCS)

VOTE BY MEMBERSHIP

21 1. REFORMATION from Unincorporated Association into Charitable Incorporated Organisation (CIO) 2. CONSTITUTION New form to Charity Commission Guidelines 3. SUPPORT for the Project

Bampton Library and Resource Centre Supporters (LARCS)

Old Schoolroom c1915 on Fair Day. 22