Workforce Innovation and Opportunity Act, Title II Adult Education - - PowerPoint PPT Presentation

workforce innovation and opportunity act
SMART_READER_LITE
LIVE PREVIEW

Workforce Innovation and Opportunity Act, Title II Adult Education - - PowerPoint PPT Presentation

Workforce Innovation and Opportunity Act, Title II Adult Education and Family Literacy Act Request for Proposals, Spring 2017 1 Workforce Innovation and Opportunity Act Title II Adult Education and Family Literacy Act Request for Proposals,


slide-1
SLIDE 1

Workforce Innovation and Opportunity Act, Title II Adult Education and Family Literacy Act

Request for Proposals, Spring 2017

1

slide-2
SLIDE 2

Workforce Innovation and Opportunity Act Title II Adult Education and Family Literacy Act

Request for Proposals, Spring 2017 Overview

  • Congress enacted the Workforce Innovation and

Opportunity Act (WIOA) in July 2014.

  • Title II is known as the Adult Education and Family Literacy

Act (AEFLA).

2

slide-3
SLIDE 3

Purpose

The purpose of AEFLA is to:

  • assist adults to become literate and obtain the

knowledge and skills necessary for employment and economic self-sufficiency; – assist adults who are parents or family members to

  • btain the education and skills that--
  • are necessary to becoming full partners in the

educational development of their children; and

  • lead to sustainable improvements in the economic
  • pportunities for their family;

3

slide-4
SLIDE 4

Purpose, cont.

  • assist adults in attaining a secondary school diploma and in

the transition to postsecondary education and training, including through career pathways*;

*Career pathway in Nevada is defined as an aligned system of industry recognized academic and technical courses, workplace training programs, support services, and workforce preparation activities that help an individual enter or advance within a given occupation or industry sector. Learners may enter at various points along a pathway; earn indicators of completion which hold labor market value, including but not limited to diplomas, certificates, credentials, and degrees; and obtain employment, job retention, and/or wage gains as a result.

4

slide-5
SLIDE 5

Purpose, cont.

– assist immigrants and other individuals who are English language learners in--

  • improving their--

–reading, writing, speaking, and comprehension skills in English; and –mathematics skills; and

  • acquiring an understanding of the American system
  • f Government, individual freedom, and the

responsibilities of citizenship.

5

slide-6
SLIDE 6

Multiyear Grants on a Competitive Basis

WIOA Title II, AEFLA, Section 231(a) The state will award multiyear grants (FY2017 – 2020)* Awards will be made on a competitive basis, to eligible providers and will begin July 1, 2017 *contingent upon federal funding/appropriations available.

6

slide-7
SLIDE 7

Direct and Equitable Access: Same Process

AEFLA, Section 231(c) The State shall ensure that: all eligible providers have direct and equitable access to apply for grants or contracts under this section; and the same grant or contract announcement process is used for all eligible providers

7

slide-8
SLIDE 8

Eligible Recipients

Note: All applications received will be screened to determine eligibility prior to scoring.

An eligible provider must demonstrate past effectiveness by providing performance data on its record of improving the skills of eligible individuals, particularly eligible individuals who have low levels of literacy, in the content domains of reading, writing, mathematics, English language acquisition, and other relevant subject areas. An eligible provider must also provide information regarding its outcomes for participants related to employment, attainment of secondary school diploma or its recognized equivalent, and transition to postsecondary education and training.

8

slide-9
SLIDE 9

Eligible Recipients, cont.

There are two ways in which an eligible provider may meet the requirements:

(1) An eligible provider that has been funded under the Adult Education and Family Literacy Act must provide performance data to demonstrate past effectiveness. (2) An eligible provider that has not been previously funded under the Adult Education and Family Literacy Act must provide performance data to demonstrate its past effectiveness in serving basic skills deficient eligible individuals, including evidence of its success in achieving outcomes listed on the previous slide.

9

slide-10
SLIDE 10

Eligible Recipients May Include:

(A) a local educational agency; (B) a community-based organization or faith-based organization; (C) a volunteer literacy organization; (D) an institution of higher education; (E) a public or private nonprofit agency; (F) a library; (G) a public housing authority; (H) a nonprofit institution that is not described in any of subparagraphs (A) through (G) and has the ability to provide adult education and literacy activities to eligible individuals; (I) a consortium or coalition of the agencies, organizations, institutions, libraries, or authorities described in any of subparagraphs (A) through (H); and (J) a partnership between an employer and an entity described in any

  • f subparagraphs (A) through (I). AEFLA 203(5)

10

slide-11
SLIDE 11

Nevada Funding Priorities

Applications must address how the agency proposes to develop, implement and improve adult education and literacy activities in Nevada by establishing or operating programs that provide services or instruction in one or more of the following categories:

  • adult education
  • literacy
  • workplace adult education and literacy activities
  • family literacy activities
  • English language and acquisition activities
  • integrated English literacy and civics education
  • workforce preparation activities
  • integrated education and training
  • corrections education

11

slide-12
SLIDE 12

Program for Integrated English Literacy and Civics Education (IELCE) AEFLA Section 243 (Optional)

Programs receiving funds under section 243 must provide English literacy and civics education, in combination with integrated education and training activities. Education services provided to English language learners who are adults, including professionals with degrees or credentials in their native countries, that enable such adults to achieve competency in the English language and acquire the basic and more advanced skills needed to function effectively as parents, workers, and citizens in the United States.

12

slide-13
SLIDE 13

Program for Integrated English Literacy and Civics Education (IELCE) AEFLA Section 243 (Optional)

Each program that receives funding under this section shall be designed to—

  • (1) prepare adults who are English language learners for, and place

such adults in, unsubsidized employment in in-demand industries and occupations that lead to economic self-sufficiency; and

  • (2) integrate with the local workforce development system and its

functions to carry out the activities of the program. Integrated English literacy and civics education services must include instruction in literacy and English language acquisition and instruction

  • n the rights and responsibilities of citizenship and civic participation

and must include workforce training.

13

slide-14
SLIDE 14

Program for Integrated English Literacy and Civics Education (IELCE) AEFLA Section 243 (Optional) Required components of IELCE include:

a) Adult education and literacy activities as described in regulation 463.30. b) Workforce preparation activities as described in regulation 463.34. c) Workforce training for a specific occupation or

  • ccupational cluster which can be any one of the

training services defined in §134(c)(3)(D) of the Act.

14

slide-15
SLIDE 15

Program for Integrated English Literacy and Civics Education (IELCE) AEFLA Section 243 (Optional)

15

Must meet all of the requirements in subpart D

Adult Education & Literacy activity Workforce Preparation activities Workforce Training (specific sector)

Must meet all of the requirements in subpart D

Literacy English Language Acquisition Civics Education

Provided in combination with IET

slide-16
SLIDE 16

Program for Integrated English Literacy and Civics Education (IELCE) AEFLA Section 243 (Optional)

A provider meets the requirement that the integrated education and training program provided is for the purpose

  • f educational and career advancement if:

(a) The adult education component of the program is aligned with the State’s content standards for adult education as described in the State’s Unified or Combined State Plan; and (b) The integrated education and training program is part of a career pathway.

16

slide-17
SLIDE 17

Regulations Part 463 Subpart D Contains 9 Rules

  • Adult education and literacy programs, activities, and

services (463.30)

  • English language acquisition (ELA) program (463.31)
  • Meeting the requirement that the ELA program lead to

attainment of a secondary school diploma or its recognized equivalent and transition to postsecondary education and training or leads to employment (463.32)

  • Integrated English literacy and civics education services

(463.33)

17

slide-18
SLIDE 18

Contains 9 Rules (cont.)

  • Workforce preparation activities (463.34)
  • Integrated education and training (IET) (463.35)
  • Required components of an integrated education and

training program funded under Title II (463.36)

  • Meeting the requirement that the required

components of an IET under Title II be “integrated” (463.37)

  • Meeting the requirement that an IET under Title II be

“for the purpose of educational and career advancement” (463.38)

18

slide-19
SLIDE 19

Corrections and Institutionalized Individuals AEFLA Section 225 (Optional)

Section 225.—The funds described in sub-section (a) shall be used for the cost of educational programs for criminal offenders in correctional institutions and for other institutionalized individuals, including academic programs for—

(1) adult education and literacy activities; (2) special education, as determined by the eligible agency; (3) secondary school credit; (4) integrated education and training; (5) career pathways; (6) concurrent enrollment; (7) peer tutoring; and (8) transition to re-entry initiatives and other postrelease services with the goal

  • f reducing recidivism.

19

slide-20
SLIDE 20

Financial Requirements: Distribution of Funds

Approximately $4.4 million will be available for distribution to successful applicants. Key “floors and ceilings” for AEFLA funds:

  • State may retain up to 5.0% of the award for administrative costs
  • State may use up to 12.5% of the award for State Leadership

activities

  • State must pass-through at least 82.5% of the award to eligible

providers for adult education instructional services (Program of Instruction)

  • Not more than 20% of this amount may be used for programs for

institutionalized persons

20

slide-21
SLIDE 21

Local Administrative Costs Limits

There is a five percent limit. Allowable costs for administration are those non- instructional costs that are considered necessary and reasonable for planning, administration, evaluation, personnel development, and interagency coordination. Administrative costs include: (a) Planning; (b) Administration, including carrying out performance accountability requirements; (c) Professional development; (d) Providing adult education and literacy services in alignment with local workforce plans, including promoting co-enrollment in programs and activities under title I, as appropriate; and (e) Carrying out the one-stop partner responsibilities described in 34 CFR 678.420, including contributing to the infrastructure costs of the one-stop delivery system. In accordance with AEFLA 233(b), when limits are too restrictive to allow for adequate planning and administration, the applicant may negotiate with the State to determine an adequate level of funds for non-instructional purposes. A formal written request for an administrative rate higher than 5% must be included with the funding application with a detailed rationale for the request.

21

slide-22
SLIDE 22

Supplement, Not Supplant

AEFLA 241(a) Funds for this program must be used to supplement (increase the level of services) and not supplant (replace) funds from nonfederal

  • sources. Any program activity required by state law, State Board of

Education rules, or local board policy may not be paid with these funds. State or local funds may not be decreased or diverted for other uses merely because of the availability of these funds. Grantees must maintain documentation which clearly demonstrates the supplementary nature of these funds.

22

slide-23
SLIDE 23

Match and Maintenance of Effort (MOE)

Through the Basic State Grant Program, states receive federal funds annually according to a statutorily-defined

  • formula. Local funded programs must match at least 25%
  • f federal funds with state and local contributions, which

may be cash or in-kind; the program must then maintain the level of effort in subsequent years.

23

slide-24
SLIDE 24

Fiscal Monitoring

All activities proposed to be funded are reviewed:

  • a. Necessary and reasonable?
  • b. Allowable?

(Refer to OMB Uniform Guidance 2 C.F.R. Part 200 for Allowable Costs)

24

slide-25
SLIDE 25

Performance Accountability System

The Performance Accountability System applies across the core programs to assess the effectiveness of the Workforce system.

(I) the percentage of program participants who are in unsubsidized employment during the second quarter after exit from the program; (II) the percentage of program participants who are in unsubsidized employment during the fourth quarter after exit from the program; (III) the median earnings of program participants who are in unsubsidized employment during the second quarter after exit from the program;

25

slide-26
SLIDE 26

Performance Accountability System, cont.

(IV) the percentage of program participants who obtain a recognized postsecondary credential, or a secondary school diploma or its recognized equivalent (subject to clause (iii)), during participation in or within 1 year after exit from the program; (V) the percentage of program participants who, during a program year, are in an education or training program that leads to a recognized postsecondary credential or employment and who are achieving measurable skill gains toward such a credential or employment; and (VI) the indicators of effectiveness in serving employers established pursuant to clause (iv) (This is being developed as an indicator shared across WIOA Title Programs and more information is to come.) .

26

slide-27
SLIDE 27

National Reporting System (NRS)

  • NRS Website

http://www.nrsweb.org/foundations/tab les.aspx

27

slide-28
SLIDE 28

Performance Reports

  • Local programs are responsible for allocating

sufficient resources to collect NRS measures and report them according to State requirements.

  • Local programs have primary responsibility

for collecting these measures using valid, uniform procedures and must maintain these data in the individual student information system (LACES).

28

slide-29
SLIDE 29

Accountability Forms

  • Collection of student data

– Programs must collect data on all students using forms that collect, at a minimum, all of the information necessary to meet the requirements of the LACES database.

  • Student Record Retention

– All student records, be they paper or electronic, must be kept in such a manner as to be easily accessible for a minimum of 36 months after the date of the final report of expenditures for each fiscal year.

29

slide-30
SLIDE 30

State Approved Management Information System - LACES

  • AEFLA-funded programs in Nevada are

required to use LiteracyPro System’s LACES database application to place students, track progress, and produce quarterly and year-end reports.

  • See the LiteracyPro Web site for more

information

30

slide-31
SLIDE 31

Student Intake

Each program must have in place an intake process that includes the five steps listed below. Orientation is usually completed first. Appraisal/Locator testing must be completed before pretesting. All other steps may be completed in the sequence determined by the program, however all steps must be completed before the student has received 12 contact hours.

  • A. Orientation
  • B. Oral interview
  • C. Appraisal/Locator test and pretest
  • D. Registration
  • F. Class/instructional assignment (advisement)

31

slide-32
SLIDE 32

Nevada Adult Education Administrator’s Handbook

  • Master policy and practices document for

Adult Education Programs

  • In the process of updating now, copies will be

provided upon request to kzutter@doe.nv.gov

32

slide-33
SLIDE 33

Assessment Policy

  • All AEFLA-funded programs are required to use

approved instruments for assessment (appraisal/locater, pre- and post-testing).

  • All assessments are to be administered according

to the policy and procedures outlined in the Nevada Adult Education Assessment Policy

  • Programs may choose from the approved

instruments appropriate for their needs.

33

slide-34
SLIDE 34

Assessment Policy

  • Pretest

– Students must be pretested with an approved assessment before 12 contact hours have elapsed.

  • Post-test

– AEFLA-funded programs shall administer post-tests at the end of a semester, term, quarter, or other substantial block of instruction to document learning gains. – See Nevada Assessment Policy for additional information on post-testing and uniform test administration times.

34

slide-35
SLIDE 35

Assessment System Training

  • All personnel (paid staff or volunteers) directly

involved in the assessment process are considered “assessment personnel” and must receive formal training in accordance with the Nevada Assessment System Training (NvAST) Program.

  • This includes but is not limited to directors,

coordinators, navigators, teachers, instructors, tutors, test administrators, test scorers, and data managers.

  • Training for data personnel is also required.

35

slide-36
SLIDE 36

Distance Education Policy

  • Distance education is a formal learning activity where

students and instructors are separated by geography, time,

  • r both for the majority of the instructional period.
  • A student is classified as a distance learner if the majority
  • f the student’s hours earned in a program year are derived

by his or her participation in distance learning activities.

  • Adult education programs must follow the steps and

processes described in the Nevada Adult Education Distance Education Policy to report distance education classes and related student attendance into the state approved data management system.

36

slide-37
SLIDE 37

NRS Performance Measures

  • Each year, the State negotiates performance

levels for each of the core measures of performance.

  • In turn, the State negotiates performance

levels with each provider.

37

slide-38
SLIDE 38

Funding Formula

The funding formula will consist of factors such as;

  • a base amount;
  • projected number of participants (those

completing 12 hours or more of instruction);

  • need for services within the counties proposed to

serve based on census and unemployment data;

  • geographical area proposed to serve; and
  • level of Integrated Education and Training services

proposed.

38

slide-39
SLIDE 39

Work Force Investment Act, Title II Adult Education and Family Literacy Act

Request for Proposals, Spring 2017 Timeline

  • 2-3-17

RFP released

  • February 13 & 15, 2017

Information sessions

  • April 7, 2017

Proposals due

  • April 10, 2017

Proposals sent by NDE to Local Workforce Development Board for review of alignment with LWDB Plan

  • May 1, 2017

Proposals returned to NDE

  • May 4, 2017

Review team meets to score proposals

  • May 12, 2017

Grant awards announced

39

slide-40
SLIDE 40

Review Process

Proposals will be evaluated by a review panel. The review panel will be comprised of both NDE and non-NDE individuals with experience in areas related to adult education. Each proposal will be evaluated solely on the criteria identified in the

  • RFP. Receipt of a grant award in a previous competition is not, and

should not be regarded as, a guarantee of funding in the current

  • competition. Applicants not funded in previous competitions are not

precluded and may apply for funding in the current competition. The review panel will score and rank the proposals. Final funding decisions will be made by NDE.

40

slide-41
SLIDE 41

Review and Appeal Process

34 CFR Subtitle A76.401 Disapproval of an application—opportunity for a hearing This is a competitive process. All proposals will be evaluated and scored by a panel of reviewers. There is no guarantee that submitting a proposal will result in funding or funding at the requested level. Applicants that are not recommended for funding will be notified and may reapply in future grant competitions. NDE is required by federal law to provide an opportunity for a hearing for applicants that are not approved for funding. The applicant must request the hearing within 30 days of the disapproval

  • action. No later than 10 days after the hearing, NDE will issue its

written ruling, including findings of fact and reasons for the ruling.

41

slide-42
SLIDE 42

13 Considerations in Evaluating Local Program Applications AEFLA 231(e)

(1) the degree to which the eligible provider would be responsive to— (A) regional needs as identified in the local plan under section 108; and (B) serving individuals in the community who were identified in such plan as most in need of adult education and literacy activities, including individuals—(i) who have low levels of literacy skills; or (ii) who are English language learners; (2) the ability of the eligible provider to serve eligible individuals with disabilities, including eligible individuals with learning disabilities; (3) past effectiveness of the eligible provider in improving the literacy of eligible individuals, to meet State-adjusted levels of performance for the primary indicators of performance described in WIOA section 116, especially with respect to eligible individuals who have low levels of literacy;

42

slide-43
SLIDE 43

13 Considerations in Evaluating Local Program Applications AEFLA 231(e)

(4) the extent to which the eligible provider demonstrates alignment between proposed activities and services and the strategy and goals of the local plan under section 108, as well as the activities and services of the one-stop partners; (5) whether the eligible provider’s program— (A) is of sufficient intensity and quality, and based on the most rigorous research available so that participants achieve substantial learning gains; and (B) uses instructional practices that include the essential components of reading instruction; (6) whether the eligible provider’s activities, including whether reading, writing, speaking, mathematics, and English language acquisition instruction delivered by the eligible provider, are based on the best practices derived from the most rigorous research available and appropriate, including scientifically valid research and effective educational practice;

43

slide-44
SLIDE 44

13 Considerations in Evaluating Local Program Applications AEFLA 231(e)

(7) whether the eligible provider’s activities effectively use technology, services, and delivery systems, including distance education in a manner sufficient to increase the amount and quality of learning and how such technology, services, and systems lead to improved performance; (8) whether the eligible provider’s activities provide learning in context, including through integrated education and training, so that an individual acquires the skills needed to transition to and complete postsecondary education and training programs, obtain and advance in employment leading to economic self-sufficiency, and to exercise the rights and responsibilities of citizenship; (9) whether the eligible provider’s activities are delivered by well-trained instructors, counselors, and administrators who meet any minimum qualifications established by the State, where applicable, and who have access to high quality professional development, including through electronic means;

44

slide-45
SLIDE 45

13 Considerations in Evaluating Local Program Applications AEFLA 231(e)

(10) whether the eligible provider’s activities coordinate with other available education, training, and social service resources in the community, such as by establishing strong links with elementary schools and secondary schools, postsecondary educational institutions, institutions of higher education, local workforce investment boards, one-stop centers, job training programs, and social service agencies, business, industry, labor organizations, community- based organizations, nonprofit organizations, and intermediaries, for the development of career pathways; (11) whether the eligible provider’s activities offer flexible schedules and coordination with Federal, State, and local support services (such as child care, transportation, mental health services, and career planning) that are necessary to enable individuals, including individuals with disabilities or other special needs, to attend and complete programs;

45

slide-46
SLIDE 46

13 Considerations in Evaluating Local Program Applications AEFLA 231(e)

(12) whether the eligible provider maintains a high-quality information management system that has the capacity to report measurable participant outcomes (consistent with section 116) and to monitor program performance; and (13) whether the local areas in which the eligible provider is located have a demonstrated need for additional English language acquisition programs and civics education programs.

46

slide-47
SLIDE 47

Resources

  • Education Department General Administrative Regulations

(EDGAR) – 34 CFR Part 76: State-Administered Programs (includes Adult Education)

  • Office of Management and Budget (OMB) Circulars

– OMB 2 CFR Part 200: Uniform Guidance

  • Nevada Adult Basic Education Administrators’ Handbook
  • Nevada Unified State Plan
  • Nevada Adult Basic Education Assessment Policy
  • Nevada Adult Basic Education Distance Education Policy

47

slide-48
SLIDE 48

Contact

Nancy Olsen Office of Career, Technical and Adult Education Nevada Department of Education 755 N. Roop, Suite 201 Carson City, NV 89701-5096 nolsen@doe.nv.gov 775-687-7289 All answers will be posted on a Q&A section of the RFP website

48