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Richard Woods, Georgias School Superintendent Educating Georgias Future gadoe.org Career eer, , Tec echni hnical cal and nd Agricu ricult ltur ure e Educ ucati tion on Wi Winte ter r Prof ofessi essional onal

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Richard Woods, Georgia’s School Superintendent

“Educating Georgia’s Future” gadoe.org

Career eer, , Tec echni hnical cal and nd Agricu ricult ltur ure e Educ ucati tion

  • n

Wi Winte ter r Prof

  • fessi

essional

  • nal Learni

arning ng Conf nfer erence ence Febr bruar uary y 6, , 201 018

Accountability & Finance Team Cheryl Clemons

CTAE Program Manager Accountability and Finance 1752 Twin Towers East 205 Jesse Hill Jr. Drive Atlanta, GA 30334 Tel: 404-463-5279 Fax: 404-651-8984 Email: cclemons@doe.k12.ga.us

Winter Conference 2018 1

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Over ervie view

  • Perkins Plus
  • Monitoring/Risk Assessment

Reviews

  • Office of Civil Rights

Compliance Reviews

  • Timeline – February-

December, 2018

  • CRE Grants
  • AVTF Grants - 2018
  • Technical Assistance
  • Grant Amendments/Close-
  • ut
  • GACTE
  • Perkins Re-Authorization

Winter Conference 2018 2

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Winter Conference 2018 3

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Requir quirements ements for

  • r Su

Subm bmitting itting Perkins insplus plus Grant nt App pplica lication tion

  • Completed application with all required attachments

must be received no later than 5pm on February 16, 2018

  • Confirm that applications are complete before

submitting

  • Applications must be sent via email to

Lplan@doe.k12.ga.us with a copy to your CTAE Region Coordinator

4 Winter Conference 2018

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Requir quirements ements for

  • r Sub

ubmi mitting tting Perkinspl insplus us Gr Gran ant t Applic plicati tion

  • n (Con
  • nt.)

t.)

  • System Directors will receive an email confirmation that

their application has been received

  • System must notify Lplan immediately if a confirmation

is not received within 2 business days of submitting the application

  • Forms requiring original signatures must be scanned and

submitted through the Lplan@doe.k12.ga.us as part of the grant application

5 Winter Conference 2018

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

FY2019 Y2019 Per erkinsplus insplus Reser eserve e Grant ant

  • Four funding options for which you may apply
  • Be sure to complete the narrative information required by

each option

  • If you are including Professional Development:
  • What is the professional development?
  • Who will attend?
  • Where will it be offered?

6 Winter Conference 2018

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

FY2019 Y2019 Funding nding Opt ption ions

7 Winter Conference 2018

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

FY FY2019 2019 Per erkins insplus plus Res eser erve e Fu Fund nding ing Le Levels els

  • Option #1 Core Indicators

$15,000

  • Option #2 Non-Traditional

$10,000

  • Option #3 Special Populations

$10,000

8 Winter Conference 2018

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

FY FY2019 2019 Per erkins insplus plus Res eser erve e Fu Fund nding ing Le Levels els

  • Option #4 Assessment will be funded

based on your October 2017 CTAE FTE count

  • FTE 0-300

$15,000

  • FTE 301-1,000

$20,000

  • FTE 1,000+

$25,000

9 Winter Conference 2018

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Winter Conference 2018 10

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Richard Woods, Georgia’s School Superintendent

“Educating Georgia’s Future” gadoe.org 11 Winter Conference 2018

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Richard Woods, Georgia’s School Superintendent

“Educating Georgia’s Future” gadoe.org 12 Winter Conference 2018

APPENDIX “C”

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

PERKINS KINSplus plus Sample mple Grant nt Budg dget et Narrativ tive e Detai ail

13 Winter Conference 2018

APPENDIX “C”

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

DR DRAFT FT – FY FY2019 019 EO EOPA Fundi ding ng Workshe sheet et

  • Remember this is a DRAFT copy
  • Intended to be used to assist systems with preparing

EOPA Perkinsplus Grant budgets

  • Some new assessments have been added for FY2019;
  • thers may be added
  • Actual assessment inventory may change
  • Assessment inventory will be shared at GACTE

Winter Conference 2018 14

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

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APPENDIX “D”

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

16 Winter Conference 2018

Scoring Rubric

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

A Com

  • mplete

lete FY FY2019 2019 Perkins insplus plus Reser serve e Gr Grant nt Applic plicatio tion n Inc nclude ludes

  • Appendix A - Proposal Cover Page
  • Appendix B – Assurances with original signatures

signed and scanned

  • Grant Narrative - Questions I, II and III
  • Appendix C - Perkinsplus Budget Template
  • Appendix D - CTAE Assessment Funding Worksheet

(Option #4 Only)

18 Winter Conference 2018

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

FY FY2018 018 Reser serve e Grant nt Pr Proj

  • jects

cts Fu Funded nded

  • Total Reserve Funds Available……………….. $2,026,778
  • Total Perkinsplus Reserve Grant Requests …$1,662,048
  • Total Perkinsplus Reserve Grants Funded…..$1,619,671
  • Grant awards included in system FY2018 allocations

19 Winter Conference 2018

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Da Dates es for

  • r Amendments

endments, , Ex Expe pend nding ing Fu Funds nds & & Cl Clos

  • sin

ing g Out ut Grants nts

  • All amendments must be submitted for approval no

later than June 6, 2018.

  • All funds must be expended by June 30, 2018.
  • All funds must be drawn down by July 31, 2018.
  • If your system knows that it will not be using grant

funds, notify us NOW via an email to Lplan!

  • CTAE Completion Reports are due to Grants

Accounting by July 31, 2018 (must have a status of CLOSED).

20 Winter Conference 2018

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Se Sele lecti ction

  • n of
  • f Recipi

cipients ents for

  • r Requir

quired ed Mo Moni nitoring toring

An LEA to be monitored will be determined by using both its risk assessment rating from the CTAE Accountability & Finance Unit and the GaDOE Office of Financial Review Division rating. (CTAE Unit: two-thirds of the score; GaDOE Financial Review: one-third of the total score).

Winter Conference 2018 22

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Monitor nitoring ing & Techni hnical cal Assistance stance Chec eckli list st

23 Winter Conference 2018

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

DET ETERM ERMINING INING A A RATING TING

Annual Assessment Complete the Monitoring and Risk Assessment Checklist by February 16, 2018 Email completed checklist to LPlan (lplan@doe.k12.ga.us) and copy CTAE Region Coordinator High Risk Intervention Elements

  • be

between een 0 to 40 po poin ints ts will l be be de determ rmined ined low w risk. k.

  • betwee

een n 50 to 90 poin ints ts will l be determ rmine ined d medium um risk. k.

  • score of 100 or greater

er will l be determin rmined ed high h risk. k. The goal for an LEA will be to have a low risk rating score.

Winter Conference 2018 24

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Mo Monit itoring

  • ring & Technic

hnical al Assi ssist stance nce Revie views ws

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Steps in the process:

  • LEAs will complete the self-assessment (FY2017 Monitoring and

Technical Assistance Checklist)

  • LEAs submit completed checklist to Lplan and a copy to CTAE

Region Coordinator by 5 pm on Februar uary 16, 2018

  • At-Risk rating will be determined for each LEA (one-third based on

GaDOE Financial Review score and two-thirds based on CTAE score)

  • Approximately 30-32 LEAs will be reviewed annually
  • High At Risk will be monitored along with 5-10 LEAs randomly

selected from medium and low risk groups

Winter Conference 2018

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

No Noti tifica ication tion of On-Sit Site e Monito nitoring ring Vis isit its

  • LEA

EAs s se selec ecte ted d for Monitori toring ng an and Risk sk Asses essmen ent t Reviews ws (C (Compl plian iance ce Reviews ws) ) notif tified ed by le lett tter er

  • Su

Super erintenden intendent t

  • CTAE

E Director ector

  • Sp

Spring ng te techni nical cal as assista tance ce mee eeti ting ng co conducte ducted d by th y the e Acc ccounta

  • untabi

bility lity an and Finance ance Unit t

  • Dissem

semina inate te self-study study assessme essment/monitor t/monitoring ing documents cuments

  • Revie

iew w the e monitori itoring ng process cess and proce

  • cedur

dure

Winter Conference 2018 26

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

MO MONIT ITOR ORING ING VI VISI SITS TS WI WILL LL REV EVIE IEW

The CTAE Accountability and Finance Unit conducts a monitoring and risk assessment of the following Perkins IV areas:

  • Monitoring and Risk Assessment

Checklist Results

  • Core Indicators of Performance Data
  • Financial Review Status
  • Inventory

Winter Conference 2018 27

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

OCR/MO R/MOA

  • LEAs

s select ected ed for r OC OCR (Of Office ice for r Civil l Rights) hts) monitori itoring ng notif ified ied by lette tter

  • Superi

erintend ntenden ent

  • CT

CTAE Di Director tor

  • Spring

ing technica hnical l assistance istance meeting eting conduc nducted ted by the e Accou counta ntabili bility ty and d Financ ance e Unit t

  • Disse

semin minate te self-study study assessm essmen ent/mo moni nitori

  • ring

ng docume ument nts s

  • Review

w the monitoring itoring proce cess ss and proce cedur dure. .

  • Bring

ng a t team m to this is meeting ing includi luding ng you

  • ur

r facili litie ies s supe perviso visor, , spe pecia ial l needs ds di director tor, , Title le IX Coor

  • rdina

dinator tor, , coun unselo selor, , and someo eone ne from m Human an Resou

  • urces

es.

Winter Conference 2018 28

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Con

  • nstr

struction uction-Rela elated ted Equipmen uipment t Grant ant Rem eminder inders

29

FY 2018 Awardees

  • Follow all close-out guidelines:
  • Upload invoices regularly
  • Complete the required GaDOE/CTAE

equipment inventory form located on the CTAE website

  • Maintain a copy of the completed CTAE

equipment inventory form in the office of the local board; copy should be available for review upon request.

  • Upload inventory form to the Attachment Tab
  • f system’s FY 19 Consolidated Application

Winter Conference 2018

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Co Cons nstr truction uction-Rela elated ted Eq Equi uipment pment Grants nts

Winter Conference 2018 30

FY Y 19 App ppli lica cants nts

  • Architectural plans for the facility must be submitted

mitted to and approved ed by GaDOE Facility Services unit.

  • To receive grant funds operate a full-time program

with a qualified teacher hired or position advertised.

  • Optional quote review and purchasing guidance for

use of CRE Bond Grant Funds

  • If you choose not to review with program specialist

you are on your own if not approved by GSFIC

  • There is no guarantee of funds. Funds are allocated

through the Governor and Legislative budgets.

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Constr structio uction-Rela elated ted Equ quipment ipment Grants ants

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  • Stolen,

Stolen, los lost or

  • r destr

destroyed ed equipment equipment that is less than five (5) years old must be reported in writing State CTAE Director within ten days of the discovery of the loss.

  • Include the name of the specific item, the cause of

the loss (stolen, lost, damaged, destroyed, etc.) and the value of each item.

  • State CTAE Director will then contact GSFIC, who is the
  • wner of the equipment.
  • LEA is responsible for the replacement of the value of

the equipment lost. LEA has 60 days from the date the report was filed to replace the missing equipment.

Winter Conference 2018

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Richard Woods, Georgia’s School Superintendent

“Educating Georgia’s Future” gadoe.org Winter Conference 2018 33

Co Const struction ction-Rela elated ted Eq Equipment pment Gran ant t Timel eline ine FY202 2020 0 Fundin nding g Req equest uests

May 15, 2018 – Funding requests submitted to CTAE in the Consolidated Application by the LEA (Phase I Application) June- July 2018 – CTAE reviews funding requests August 2018 – Funding request submitted to DOE Facilities Office September 2018 – Funding request forwarded to Governor’s Office of Planning and Budget January 2019 – Governor’s budget presented to General Assembly which includes funds from state bond sale

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Richard Woods, Georgia’s School Superintendent

“Educating Georgia’s Future” gadoe.org Winter Conference 2018 34

Co Const struction ction-Rela elated ted Eq Equipment pment Gran ant t Timel eline ine FY202 2020 0 Fundin nding g Req equest uest

April 2019 – General Assembly approves State Budget May 2019 – Funding requests submitted to CTAE in the Consolidated Application by LEA(Phase II Application) June 2019 – State Board of Education approves LEA grants if funded by the Georgia General Assembly July 1 ,2019 – Funds are available for LEA to purchase equipment (Instruction is expected to begin August 2020)

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

FY18 Y18 AVTF VTF Grant ants

  • Grant funds available for FY18
  • New or revised applications required
  • Awards will be granted according to the

following priorities:

  • Georgia Film Academy High Schools
  • Schools from the last cycle that did not receive

an award

  • New schools that apply
  • First come, first served basis
  • Must have an active CTAE pathway

Winter Conference 2018 35

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Use e of

  • f Perkins

ins Fu Fund nds s FY FY2019 2019 and d Budget et Gu Guid idance ance

Winter Conference 2018 36

Distributed at Technical Assistance Meetings

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

New For

  • rma

mat t for

  • r Tec

echnical hnical Assistance sistance Wor

  • rksho

shops ps

  • Extended time – 9:00 am – 3:00 pm
  • Lunch provided
  • Complete portions of application before workshop, i.e.

attach equipment inventory, waiver letter (if required), upload Improvement Plan

  • New tools and resources available to assist with

accuracy

  • Assistance available to review application as you work

Winter Conference 2018 37

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

GACTE CTE SC SCHEDULE HEDULE ALER ERT

Winter Conference 2018 38

Sunday, July 15:

2:00-4:00 New Leaders Orientation (Region Coordinators) 4:00-5:00 FY2019 CRE Phase II (Cheryl) 5:00-6:00 CTAE Advisory Council (Region Coordinators)

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

CTAE Timeline

(Dates and Deadlines through December 2018)

Winter Conference 2018 39

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Richard Woods, Georgia’s School Superintendent

“Educating Georgia’s Future” gadoe.org

CTAE Leaders “Save The Dates” Spring 2018

FY2019 Local Plan Technical Assistance Workshops April 10, 2018 North, Central & South April 12, 2018 North, Central & South April 17, 2018 North, Central & South April 18, 2018 South April 19, 2018 North & Central

40 Winter Conference 2018

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Per erkins ins V V Reau eauthoriza thorization tion

  • Reauthorization has not happened
  • House passed HR 2353 in June
  • Process starts over with new Congress
  • Purpose of Act largely remains

unchanged

  • State and Local plan will change; states

maintain authority over contents

41 Winter Conference 2018

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Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org

Acc ccoun

  • unta

tabil bilit ity y and nd Fin inance nce Staf aff Con

  • ntact

tact Inf nform

  • rmati

tion

  • n

42

  • Dr. Ray Anukam

ranukam@doe.k12.ga.us

  • Nancy Bessinger

nbessinger@doe.k12.ga.us

  • Cheryl Clemons

cclemons@doe.k12.ga.us

  • Nicole Croom

ncroom@doe.k12.ga.us

  • Mamie Hanson

mhanson@doe.k12.ga.us

  • Cynthia Pitts

cpitts@doe.k12.ga.us

  • Roy Rucks

rrucks@doe.k12.ga.us

  • Dr. Medea Shuman

mshuman@doe.k12.ga.us

Winter Conference 2018