Compr Comprehensiv ehensive e Air Airpor port t Security Security Action Action Plan Plan Pr Prof ofession essional al Ag Agree eemen ment A t AVN VN RFP 1 RFP 18-025 025 Pr Pre-Resp sponse se Mee Meeting ting – May May 4, 2 , 2018 Gioia Bu Gioia Bufkin, in, Pr Proc ocur ureme ement nt Of Officer ficer
AVIA VIATION TION ST STAFF AFF ❖ Michael Hughes, Deputy of Contracts & Services ❖ Shawna Larson, Deputy of Public Safety & Security ❖ Ramil Rivera, Special Projects Administrator of Security (Aviation Department Representative - ADR)
NO NO CONT CONTACT CT PR PROVISI VISION ON Section 43-34 & 43-36 of the City Code RESPONDENTS THAT VIOLA VIOLATE TE THIS POLICY WILL BE DISQ WILL BE DI SQUALIFIED ALIFIED Contact Contact Pr Procur ocurement O ement Officer ficer Gioia Gioia Buf Bufkin kin TRANSPARENCY POLICY IS IN EFFECT
QU QUES ESTIONS TIONS & ANSWE & ANSWERS RS Writ Written ten que questions stions onl only! y! ❖ Some answers available today ❖ All questions must be submitted in writing ❖ All answers published on web via addendum NO NOTE TE: : Res espon ponse ses s to wri to writt tten en ans answer ers s su super perse sede de verbal erbal ans answer ers. s.
QUE QUESTIONS STIONS & & ANSWE ANSWERS RS DEADLINES DEADLINE Submit questions by May 1 May 10, 0, 2018 2018 ❖ Due: 11:00 a.m. local Phoenix time ❖ Email: Gioia.B Gioia.Buf ufkin@pho kin@phoenix.go enix.gov Answers available by May May 23, 2018 23, 2018 ❖ https://www.phoenix.gov/solicitations
RESPONSE RESP ONSE SUBM SUBMITT ITTAL AL DEA DEADLINE DLINE Friday riday June 1, 2018 une 1, 2018 @ 11:00 a.m. @ 11:00 a.m. (local Phoenix time)
ONSE SUBMITT SUBMITTAL AL RESP RESPONSE LOCA OCATION TION City Ci ty of of Pho Phoen enix ix Avia viation tion Depa Departmen tment Building t Building 24 2485 85 Ea East B st Buc uckey eye R e Roa oad, P d, Pho hoen enix, ix, AZ 8 AZ 850 5034 34
MINIMU MINIMUM QU QUALIFICA ALIFICATION TIONS ❖ A security consulting firm that has been active for five (5) continuous years in the last ten (10) years providing security masterplan management or consulting services and cyber assessments for Category X and 14 CFR Part 139 Certified airports. ❖ Proposed Key Personnel must possess a minimum of three (3) years of continuous experience within the last five (5) years in security risk assessments and providing security masterplans at Category X and 14 CFR Part 139 Certified airports.
MINIMU MINIMUM M QU QUALIFICA ALIFICATIONS TIONS ❖ Proposed Key Personnel must remain assigned to the Contract a minimum of one (1) year from the project task start date or until ADR approves all final deliverables. ❖ Be in good standing with the City for its proposal to be considered responsive.
CONTRA CONTRACT CT TERM TERM ❖ Two (2) years , with three (3) one-year renewal options.
EST ESTABLISHED ABLISHED BUSINE USINESS SS ❖ Arizona Corporation Commission (ACC) Registration ❖ Prior to the award of the professional agreement.
AIRPOR AIRPORT T SECU SECURITY RITY ❖ All individuals assigned to work at the airports must: ✓ Pass fingerprint-based Criminal History Records Check ✓ Federally-Mandated Security Threat Assessment ✓ Aviation-issued security credentials or badge
SCOP SCOPE E OF W OF WORK ORK ❖ Comprehensive Airport Security Action Plan Consulting Services A. Comprehensive Physical Security Threat Assessment Project Tasks B. Comprehensive Cyber Security Risk and Technology Project Tasks ❖ Public Safety & Security Team
SCOP SCOPE E OF W OF WORK ORK DELIVE DELIVERABLES RABLES PR PROJ OJEC ECT T TASKS SKS PROJ PR OJEC ECT T DELI ELIVER ERABLES LES Project Tasks Start Effective Date of the Contract Establish Project Consultant and Key Personnel Meet with ADR to Timeline establish project timeline within the first week. Weekly Reports Progress reports to the ADR detailing status of key decisions, responsibilities and time required to complete Project Tasks. 3 Month Review Meet with ADR to discuss Project Task findings/assessments identified to-date. 6 Month Review Meet with ADR to discuss Project Tasks findings/assessments identified to-date.
SCOP SCOPE E OF W OF WORK ORK DEL DELIVERAB IVERABLES LES PR PROJECT ECT TASKS ASKS PR PROJ OJEC ECT T DELI ELIVER ERABLES LES Presentation to ADR Present to Public Safety and Security Division results, conclusions and recommendations for the three Project Tasks. The team will provide feedback to prepare for presentation to the Executive Team. Final Presentation to Present to Aviation Executive Team final results, conclusions and recommendations for the three Executive Team Project Tasks, incorporating feedback and requested information from the initial presentation. Project Tasks End Conclusion of the contract.
SCOP SCOPE E OF W OF WORK ORK DEL DELIVERAB IVERABLES LES PR PROJECT ECT TASKS ASKS PROJ PR OJEC ECT T DELI ELIVER ERABLES LES Final Deliverable Key Personnel must provide three (3) written hardcopies and one (1) USB electronic copy of the Comprehensive Airport Security Action Plan. Project Tasks End Conclusion of the Contract. (Does not include any additional services on an as-needed basis.)
SCOP SCOPE E OF W OF WORK ORK SS SSI I HAN HANDLING DLING ❖ Reasonable steps must be taken to Safeguard SSI. Please refer to Exhibit H for details.
RES RESPO PONSE NSE INST INSTRUCTI UCTIONS ONS ❖ Delivery of Proposals ✓ One (1) Original double-sided, (marked original) ✓ One (1) Electronic Copy ✓ Five (5) Hard Copies, double-sided ❖ Proof of signature authority
COM COMPILING PILING RES RESPO PONS NSE ❖ Responses must be: ✓ 3-ring binder ✓ limited to twenty-five (25) pages, double sided, letter size pages in 12 pt. Arial font . ❖ Tab 1 – Table of Contents ❖ Tab 2 – General Information ✓ Notarized Affidavit – Attachment A ✓ Conflict and Transparency Disclosure – Attachment B ✓ Documentation of Legally Formed Business ✓ Proof of Signature Authority
COM COMPILING PILING RES RESPO PONS NSE ❖ Tab 3 – Company History, Qualifications and Experience of Proposer ❖ Tab 4 – Qualifications and Experience of Key Personnel ❖ Tab 5 – Method of Approach to Scope ❖ Tab 6 - Client List (not to exceed 3 pages) ❖ Tab 7 – Addenda ( must be signed ) ❖ Tab 8 – Fee Schedule (Exhibit B)
EV EVAL ALUATION TION CRITERIA CRITERIA CA CATE TEGOR GORY POINT RANGE Company History, (0 - 200 points) Qualifications & Experience (0 – 300 points) Qualifications & Experience of Proposed Key Personnel Method of Approach to (0 - 300 points) Scope of Services (0 – 200 points) Pricing
INSURAN INSURANCE CE REQU REQUIREME IREMENTS NTS ❖ General Liability $2 Million ❖ Automobile Liability $1 Million
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