West Babylon Facilities Study Group Report to the Board of - - PowerPoint PPT Presentation
West Babylon Facilities Study Group Report to the Board of Education January 7, 2014 The West Babylon Facilities Study Group was created by the Board of Education to study the effective use of present school facilities in light of declining
Henry Bianco
Transportation Supervisor
Mike Keany Facilitator Stephanie Russell
Parent/Community Member
Jennifer Buscemi
Executive Director for Finance & Operations
James Lauritsen
Attendance Officer
JoAnn Scott
Principal, South Bay School
Anthony Cacciola
Superintendent of Schools
Thomas Leonbruno
JHS Special Education Chairperson
Roger Smith
District Architect
Kristen Catapano
Parent/Community Member
Donna Mucaria
Teacher, High School
Nancy Smolenski
Parent/Community Member
William Doran
JHS Music/Art Chairperson
Donna Pomilla
Speech Pathologist, Tooker Avenue School
Yvonne Szpilka
Teacher, Santapogue School
William Elefterion
Parent/Community Member
Julie Powers
Teacher, Junior High School
Christine Tona
Executive Director for Curriculum & Instruction
Yiendhy Farrelly
Assistant Superintendent
Robert Pulver
Parent/Community Member
Joan Townley
Western Suffolk BOCES
Ray Graziano
Plant Facilities Administrator
Theresa Raimondi
Nurse, Forest Avenue School
Kevin Walsh
BBS Architects
We seek to do what is best for all of the children of West Babylon. We plan for the future of our schools and for the future in which
We are conscious of the need to plan with an eye toward flexibility to adapt to possible unforeseen future factors impacting enrollment. We explore options that are consistent with our District’s values. We seek to explore changes with the awareness of the emotion and anxiety we know comes about with change.
We recognize the need to seek alternative uses of buildings that may no longer be used as schools. We value diversity, keeping it in mind in any options we study. We recognize that our goal is to investigate all plausible options while seeking to maintain the quality of our educational offerings in a fiscally sound manner. We understand our role to be study and investigation, not recommendation. We see our role as a resource to the Board of Education. We recognize the strengths and limitations of demographic planning and enrollment predictions. Specifically, we understand that five-year predictions can be made with reasonable accuracy but more long term predictions are prone to greater error. Recognizing the decrease of enrollment at each level, we are guided by the need to look at the population as a whole rather than the present population of any given elementary school.
The Study Team utilized many resources during its deliberations District Administration Attorney for the District District Facilities Administrator Architect for the District SCOPE Administration and Staff Western Suffolk BOCES Demographic Service
The Study Group studied all available data on enrollment, building utilization, budgetary costs associated with District
The Group studied reports from Dr. Joan Townley, Western Suffolk BOCES demographer, about projected enrollments. The Group met frequently with the District’s architects to explore building usage presently, and possible usage in the future based on projections. With this information, much discussion ensued and three final plausible options for investigation resulted.
2012-13 School Year West Babylon District 2 District 3
732,225 776,560 1,052,238 Electric 461,817 852,665 840,717 Gas 251,930 224,082 145,840 Fuel Oil 509,045 1,150,598 Total $713,747 $1,585,790 $2,137,155
The following revenue enhancement and cost saving measures have been on- going and partially implemented by the District prior to the commencement of the Long Range Planning study group: Maximize state aid: The District has been able to generate and recoup an additional $307,461 in General and Special Aid Fund State Aid. Maximized Medicaid Revenue: The District is in the process of implementing procedures which will enable a claim of approximately $50,000 of Medicaid Reimbursements. Investigating the use of a commercial credit card to pay some of the District’s bills: The District would receive a percentage back as a cash reward for using the credit card for payment.
Energy performance contract: The District’s guaranteed savings over an 18 year period will be about $6,561,888. Contract with Utility Check: This company is in the process of conducting a complete review of District utility bills going back six years to determine if they can secure any savings, credits and/or refunds. Re-negotiated XEROX contract: The contract originally provided for a monthly allowance of copies. The District was charged excess copy fees for going over the allowance for several months. The contract was renegotiated to provide the District with an annual allowance. Continually issuing Request for Proposals throughout the year for Professional Services Continually trying to find savings in every area of insurance: The District recently changed dental carriers for our teachers and administrators – this change saved the District about $50,000.
Potential Sale of Property 100 feet from the back of Santapogue to create 5 plots; no variance needed but student limit would be changed from 500 students to 400 students according to SED guidelines area at the high school field known as the “chute” portion of land at bus garage, including possible “wetlands”
❖ John A Robinson, Land Surveyor, has been contracted to do a survey of the entire Santapogue School property. ❖ The surveyor has also been asked to survey 5 separate 100’ x 100’ building plots on the extreme north end of the property between 11th Ave. and 12th Ave. ❖ In informal discussions with The Town of Babylon Division of Planning, the District would need to file for a 5 plot subdivision prior to the sale. ❖ Contact with a local real estate indicated the property sale would generate approximately 150K - 160K per lot for a total of $750,000 - $800,000. ❖ The reduction in total property for the school, based on SED guide lines, would limit the number of students attending the school to 400. SED does
The High School currently has a piece of property referred to as the “chute” located on the west end of the athletic fields. ❖This property already has its own property tax/lot map # ( 100. 213. 2.
❖The property, if sold, would be zoned residential. It measures approximately 65’ X 200’ and would require a variance by the Town of Babylon to be built upon. The realtor indicated if the variance is granted, the property would have an approximate value of $130 – $150K.
❖ The Bus garage has 2 parcels of property located in the back that also have individual tax/lot map numbers. ❖ Lot number 100. 220. 1. 1. measures 276’ X 476’. However we believe it is zoned “wet lands” and is not buildable. ❖ Lot number 100. 220. 1. 2. measures 276’ X 100’. ❖ The realtor indicated the area’s location may be less desirable but with a possible subdivision into 2 plots the value could be $125K – $140K each. It is assumed a Town of Babylon variance would be required for the division.
Wet lands
Grades District Mileage Limits NYS Aidable Mileage Limits NYS Legal Mileage Limits K – 5 .5 - 15 1.5 - 15 2 - 15 6 - 12 .8 - 15 1.5 - 15 3 - 15 Grades Students Transported at Current Mileage Limits Students Transported at the State Aidable Mileage Limits Difference K - 8 2,145 978 1,167 9 - 12 1,191 744 447 Total 3,336 1,722 1,614
*Does not include possible savings due to less maintenance costs, parts and oil.
Revenue Enhancement Currently the District only receives state aid on approximately 76% of transportation expenses. This is the percentage of “allowable miles” driven for children who live at least 1.5 miles from their school. If the District’s mileage limits were equal to the State-Aidable limits, the District would receive State Aid on 100% of its expenditures.
Projected State Aid if Limits Were Increased $2,415,230 Current State Aid $1,839,506 Additional State Aid $575,724
* Does not include the possible sale of buses.
Increase Transportation Limits Total Cost Savings $475,414 Additional State Aid $575,724 Total Budget Impact per Year $1,051,138
Both options will require voter approval Could help us beginning with 2015-16 School Year when the District will have significantly less Fund Balance to appropriate.
Addition of an in-District Pre-K program would be an enhancement to the District and be of interest to new residents Curriculum aligned with Common Core Learning Standards Little or no cost to the taxpayer and school District. Available class space to implement in Fall, 2014.
Complies with all NYS Regulations. Curriculum approved by NYS and follows the Common Core Learning Standards. Taught by NYS certified teachers and qualified teacher assistants. Class meets according to school District calendar. Class length of 2 ½ hours per session (AM & PM). Parent-teacher conferences held twice per year. Current tuition - $275 per month. 9:1 ratio with a maximum of 18 children in each class. A daily nutritious snack is provided for each child with a peanut-free environment.
SCOPE provides supervision and responsibility of staff. Security guard provided by SCOPE. All instructional and consumable supplies provided by SCOPE. Opportunities for parental involvement are welcomed. Financial assistance may be available through SCOPE for families in need.
Readiness skills that will be transitioned into the West Babylon kindergarten program. Collaboration between Pre-K and kindergarten teachers.
Budgetary concerns Maximizing utilization of existing space Projected declining enrollment
4,121 students
Built 1956 Enrollment 340 Square Footage 45,618 Transported Beyond 1.5 mi. 273 47 Acreage 18 (shared with Tooker) Kilowatt Usage 21,120 Construction Materials masonry walls, steel joists and cement type material (tectum) as the roof Therm Usage Per Sq. Ft. .049 Repair Costs $3.8 Million (includes elevator) Cafeteria Size (sq. ft.) 1,800 Sale/Lease Potential Campus School Gymnasium Size (sq. ft.) 3,902
Built 1965 Enrollment 401 Square Footage 58,897 Transported Beyond 1.5 mi. 298 132 Acreage 18.3 (shared with So. Bay) Kilowatt Usage 20,160 Construction Materials masonry walls, steel joists and cement type material (tectum) as the roof Therm Usage Per Sq. Ft. .044 Repair Costs $3.5 Million Cafeteria Size (sq. ft.) 2,100 Sale/Lease Potential Campus School Gymnasium Size (sq. ft.) 4,000
Built 2011 Enrollment 352 Square Footage 46,620 Transported Beyond 1.5 mi. 268 165 Acreage 18.3 (shared with JFK) Kilowatt Usage 16,800 Construction Materials masonry walls, steel joists and steel pan roof Therm Usage Per Sq. Ft. .038 Repair Costs None Cafeteria Size (sq. ft.) 2,080 Sale/Lease Potential Campus School Located on Main Road Gymnasium Size (sq. ft.) 3,810
Built 1951 Enrollment 384 Square Footage 55,536 Transported Beyond 1.5 mi. 206 4 Acreage 8 Kilowatt Usage 22,680 Construction Materials masonry walls, wood joists and wood roof Therm Usage Per Sq. Ft. .081 Repair Costs $4.5 Million Cafeteria Size (sq. ft.) 3,100 Sale/Lease Potential Located on Main Road Gymnasium Size (sq. ft.) 3,773
Built 1962 Enrollment 335 Square Footage 52,598 Transported Beyond 1.5 mi. 331 159 Acreage 18 (shared with Forest) Kilowatt Usage 21,200 Construction Materials masonry walls, steel joists and cement type material (tectum) as the roof Therm Usage Per Sq. Ft. .041 Repair Costs $3.7 Million Cafeteria Size (sq. ft.) 2,135 Sale/Lease Potential Campus School Gymnasium Size (sq. ft.) 4,064
Forest JFK Santapogue South Bay Tooker Current number of students (November 2013) 340 401 384 352 335 Number of Students (based on transportation data) 337 392 369 344 324 # Students transported 273 331 206 268 298 # transported students resulting in state aid (more than 1.5 miles) 47 159 4 165 132 # Walkers 64 61 163 76 26
401 335 392 324 331 226 4 165 163 26
Forest JFK Santapogue South Bay Tooker Sale/Lease potential Campus School Campus School Located on main road Campus School Size of cafetorium 2,135 sq. ft. 2,080 sq. ft. 2,100 sq. ft. Size of gymnasium 3,902 sq. ft. 3,810 sq. ft. 4,000 sq. ft. Potential for expansion Up to 615 students Up to 615 students
Located
main road
Located
road/ campus school
1800
3100
4,064
3,773
Up to 700 students Up to 500 students Up to 700 students
Forest JFK Santapogue South Bay Tooker Year Constructed 1956 1965 1962 Square Footage 55,536 46,620 52,298 Property Acreage 18 acres 18 acres Capital Repair cost $3.8 million (includes elevator) $3.5 million $3.7 million
1951 2011
45,618 58,987 8 acres 18.3 acres 18.3 acres $4.5 million $0
Forest JFK Santapogue South Bay Tooker Kilowatt usage (2009) 21,120 21,200 20,160 Therm usage per sq. ft. (2009) 0.049 0.041 0.044 Construction materials
masonry walls, steel joists and cement type material as the roof (tectum) masonry walls, steel joists and cement type material as the roof (tectum) masonry walls, steel joists and cement type material as the roof (tectum)
22,680 16,800 .038 .081
masonry wall, wood joists, wood roof masonry walls, steel joists, steel pan roof
Study of use of space and alternatives to maximize that same space
Non-Instructional Spaces (PTA, I.T.S., conference rooms, etc.) Support Classrooms (Remedial Services)
Are full-sized rooms necessary? How does the schedule affect room utilization? Can programs share space more efficiently?
Fitness Rooms
Equipment provided through a grant
Repeated Rooms
Two (2) music spaces in one building Designated “Computer Room” for Laptop Lab, etc.
TOOKER FOREST JUNIOR HIGH HIGH SCHOOL JFK SOUTH BAY SANTAPOGUE
Closing a building could potentially save a minimum of $1 million Four buildings housing students in grades K - 5 Two buildings housing students in grades K - 2 and two buildings housing students in grades 3 - 5 Campus Schools Closed building could provide unique, specialized education programs Pre-K Magnet school In-District Tech program ???