WE LCOME ! JUL Y 29, 2016 QUARTE RL Y ME E TING Jacquie - PowerPoint PPT Presentation

WE LCOME ! JUL Y 29, 2016 QUARTE RL Y ME E TING Jacquie Vargas Building Coordinator Program Director, Communications Manager UH Facilities E-mail: j mvarga5@ Central.UH.EDU

OVE RVIE W OF F ACILITIE S THE PATH FORWARD David Oliver Associate Vice Chancellor/ Associate Vice President Facilities/ Construction Management E-mail: j doliver@ uh.edu

TRB AND OTHE R CAPITAL WORKS IN PROGRE SS $362 Million in TRB (tuition revenue bonds) monies last legislative cycle UH-Downtown Campus STEM Building with 17 acres of land - $68m • New Building at UH-Clear Lake Pearland Campus - $25m • New Buildings at UH-Clear Lake Campus: • o STEM Building - $66m o Recreation Center - $38m o Freshman Housing - $22m • New Buildings at UH-Victoria Campus: o STEM Building - $28m o Student Center - $32m o Sophomore Housing - $23m

TRB AND OTHE R CAPITAL WORKS IN PROGRE SS • New UH-Katy Campus with 43 acres and Academic Building Grand Parkway Katy S outh Entrance View Freeway Facilities Planning and Construction

TRB AND OTHE R CAPITAL WORKS IN PROGRE SS • UH Campus New Athletics Facilities: o Indoor Football Practice Facility - $20m o Basketball Arena Renovation - $60m o Baseball Clubhouse - $4m Facilities Planning and Construction

TRB AND OTHE R CAPITAL WORKS IN PROGRE SS • UH Campus New Athletics Facilities: o Indoor Football Practice Facility - $20m o Basketball Arena Renovation - $60m o Baseball Clubhouse - $4m Facilities Planning and Construction

TRB AND OTHE R CAPITAL WORKS IN PROGRE SS • UH Campus Housing -- Quadrangle Housing Replacement - $80m Facilities Planning and Construction

“THE CORE PROJE CT” CAPITAL RE NE WAL PROGRAM • To strategically renovate the buildings that form the general education core of the campus and are home to a substantial number of classrooms, labs, faculty offices and departmental headquarters. • Includes addressing deferred maintenance, modernization and alignment with current purpose. • $100m over the next 5-6 years Facilities Planning and Construction

“THE CORE PROJE CT” BUILDINGS UNDE R CONSIDE RATION Science & Engineering Agnes Arnold Research Center – Project approved by Hall Feb 2016 BOR “Old” Science – Currently unoccupied S cience & Research 1 McElhinney Hall Roy Cullen Lamar Fleming Facilities Planning and Construction

THANK YOU! Facilities Planning and Construction

SE RVICE RE QUE STS FOR SIGNATURE S Craig Whitfield Facility Manager Facilities S ervices E-mail: cwhitfield@ uh.edu

DOOR PRIZE ! And the winner is…

PLANNING & PROJE CT DE VE LOPME NT THROUGH THE E YE S OF PLANNING Christa Rieck Asst Dir, Planning, Facilities Planning and Construction E-mail: cahoward@ Central.UH.EDU

PROJE CT ARRIVAL How do projects arrive & develop within the Planning Department? SYSTEM SYSTEM SYSTEM 15

WORK RE QUE ST PROJE CT ARRIVAL (MOST FRE QUE NT) SYSTEM SYSTEM SYSTEM

WORK RE QUE ST PROJE CT ARRIVAL (MOST FRE QUE NT) • Scope Development • Budget MIC • Construction • Scope Development General Work Request • Work Billed Hourly Maintenance “FIXIT” • Scope Development • Estimated Budget Planning • Seed and/or Project Funding (PFA) • PM Assigned (architect and contractor assigned to project) Planning • Procurement and Construction

PROJE CT DE VE LOPME NT (MP1) SYSTEM SYSTEM SYSTEM

PROJE CT DE VE LOPME NT (MP1) MP1… What is that? (Capital Expenditure Plan) • Forecasted projects planned over the next five years • New construction over $1M • Repair or renovation over $1M • Property purchases over $1M in a year • System Wide How do you use this for Planning?

PROJE CT DE VE LOPME NT (CIP) SYSTEM SYSTEM SYSTEM

PROJE CT DE VE LOPME NT (MP1) What is the Capital Improvement Plan? • Short-range (5 year) plan that identifies needed campus projects • Develops project schedule (ranked) and costs • Serves as the link between the Academic Plan, Facility Needs Assessment, Facility Condition Assessment and Capital Budget.

PROJE CT DE VE LOPME NT (MP1) How projects make the list?

PROJE CT DE VE LOPME NT (MP1)

PROJE CT DE VE LOPME NT

PLANNING MOVING FORWARD Ugly Rumors • Initial request contact time is extensive • Project development time is lengthy • Communication is lacking • Questioned schedule & cost Moving Forward • Hiring three new Facility Planners (from 2 to 5) • New positions will be project specific • Scheduler and Estimator joining our staff • Improve communications with regular outreach

RE AL E STATE OFFICE HIGHLIGHTS Ashlee Ross Exec Dir, UHS Real Estate S vcs, Real Estate S ervices E-mail: aeross@ Central.UH.EDU

OFFICE OF RE AL E STATE SE RVICE S • Work for University of Houston System • MAPP, SAM and BOR Policy • Land: We buy, sell and accept gifts • Leasing: Whether wanting to lease space from or to an entity, call us first! Ashlee E. Ross , Executive Director Jason Trippier , Director UHS Properties Genille Rampersad , Real Estate Specialist

TIGE R TRAIL

E NE RGY RE SE ARCH PARK

WHO IS AT E RP?

BUILDING 4

BUILDING 5

DOOR PRIZE ! And the winner is…

KE Y ACCE SS SE RVICE S (KAS) KE Y AUDIT PROCE SS • KAS Main Number- 832-842-0539 Roland Bourque- 713-743-0616 Cindy Galvez- 713-743-0625 • KAS Email Address KAS@central.uh.edu • https://accessuh.uh.edu/login.php

AUDIT TAB FOR DBA’S/ CE RTIFYING SIGNATORIE S How to Assign a Key Auditor to your department 2. Select the FIX-IT icon 1. Log into AccessUH

3. Select the Key Auditor’s Tab 4. Select the Assign Key Auditor(s) Tab. 5. Select the Add Key Auditor Tab.

6. Enter the desired key auditors PeopleSoft ID number and select Look Up. 7. The auditor’s information will automatically populate. Using the drop down menu select the department number that will be assigned to that auditor as well as whether they will be the Primary auditor or Secondary auditor for that department. Select the Submit button.

AUDIT TAB FOR AUDITORS How to complete a Key Audit 2. Select the FIX-IT icon 1. Log into AccessUH

3. Select the Key Auditor’s Tab. 4. Select the View Auditor’s Department: This tab will show all the department IDs that have been assigned to you as the auditor for completion. 5. Select the Department ID that you would like to view. This will take you to a screen with more details regarding this department’s audit. Here you can review the Key Audit Status as well as the Key Auditor(s) assigned to the department.

6. Click on the Department ID one more time and it will show you all the employees that will need to be audited for that department. 7. Click on the PeopleSoft ID number for an employee to begin their key audit. The report will show all the keys that are under the employee’s name.

8. Each key number will show which area is opened up by the key, when it was issued as well as the Quantity of keys. You will be required to select the check box that reflects the status of the key. • In-Hand: employee is in the procession of the key. • Lost: employee no longer has the key or it has been lost. • Returned: employee no longer needs the key and it will be returned to KAS.

9. If the employee has additional keys that are not showing on their record they can be added using the Add Keys section. Just select the drop down menu or type in the key number that is stamped on the key.

10. If the employee will be returning keys that are not on their record they will need to be added in the Returned Keys (Not in System) section. After adding the key numbers select the ‘Print this page’ button. Then scotch tape the returned keys to the printed page.

11. If the employee is out on vacation, FMLA, or unavailable to complete the audit select the check box for Employee is Unavailable. 12. Select the Submit button this will complete this employee audit and take their name off your list.

AUDIT TAB FOR AUDITORS Add a Missing Employee to Audit • If an employee in the department has keys and will be keeping them but they are not showing up in the system you will need to add them to the audit. 1. Under the Key Audit tab for the department select the Add New Employee to Audit Tab.

2. Enter the Employees PeopleSoft number and select Look-up. Under the Add Keys use the drop down menu to scroll to add the key numbers the employee has or type in the key number then select the Submit button.

AUDIT TAB FOR DBA’S/ CE RTIFYING SIGNATORIE S Certifying Signatories Verification of Audit 1. Once the auditor completes a department audit the Certifying Signatories (CS) will receive an email notifying them of completion. The audit will need to be reviewed and acknowledge by the CS. 2. After logging into AccessUH select the Key Auditor Tab then click on the CS Verification tab.

3. A list of Completed audits will show. To view a more detailed list select the Department ID. 4. The detail view will bring up all the employees that have reported lost, returned, or added keys on their record. Select the employees PeopleSoft number for a detailed list of their keys.