WE LCOME ! JUL Y 29, 2016 QUARTE RL Y ME E TING Jacquie - - PowerPoint PPT Presentation

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WE LCOME ! JUL Y 29, 2016 QUARTE RL Y ME E TING Jacquie - - PowerPoint PPT Presentation

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WE LCOME ! JUL Y 29, 2016 QUARTE RL Y ME E TING Jacquie Vargas Building Coordinator Program Director, Communications Manager UH Facilities E-mail: j mvarga5@ Central.UH.EDU OVE RVIE W OF F ACILITIE S THE PATH FORWARD David

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WE LCOME ! JUL Y 29, 2016 QUARTE RL Y ME E TING

Jacquie Vargas Building Coordinator Program Director, Communications Manager UH Facilities E-mail: j mvarga5@ Central.UH.EDU

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OVE RVIE W OF F ACILITIE S THE PATH FORWARD

David Oliver

Associate Vice Chancellor/ Associate Vice President Facilities/ Construction Management E-mail: j doliver@ uh.edu

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TRB AND OTHE R CAPITAL WORKS IN PROGRE SS

$362 Million in TRB (tuition revenue bonds) monies last legislative cycle

  • UH-Downtown Campus STEM Building with 17 acres of land - $68m
  • New Building at UH-Clear Lake Pearland Campus - $25m
  • New Buildings at UH-Clear Lake Campus:
  • STEM Building - $66m
  • Recreation Center - $38m
  • Freshman Housing - $22m
  • New Buildings at UH-Victoria Campus:
  • STEM Building - $28m
  • Student Center - $32m
  • Sophomore Housing - $23m
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Facilities Planning and Construction

  • New UH-Katy Campus with 43 acres and Academic Building

TRB AND OTHE R CAPITAL WORKS IN PROGRE SS

S

  • uth Entrance View

Katy Freeway Grand Parkway

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Facilities Planning and Construction

  • UH Campus New Athletics Facilities:
  • Indoor Football Practice Facility - $20m
  • Basketball Arena Renovation - $60m
  • Baseball Clubhouse - $4m

TRB AND OTHE R CAPITAL WORKS IN PROGRE SS

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Facilities Planning and Construction

  • UH Campus New Athletics Facilities:
  • Indoor Football Practice Facility - $20m
  • Basketball Arena Renovation - $60m
  • Baseball Clubhouse - $4m

TRB AND OTHE R CAPITAL WORKS IN PROGRE SS

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Facilities Planning and Construction

  • UH Campus Housing -- Quadrangle Housing Replacement - $80m

TRB AND OTHE R CAPITAL WORKS IN PROGRE SS

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“THE CORE PROJE CT” CAPITAL RE NE WAL PROGRAM

  • To strategically renovate the buildings that form the general education

core of the campus and are home to a substantial number of classrooms, labs, faculty offices and departmental headquarters.

  • Includes addressing deferred maintenance, modernization and

alignment with current purpose.

  • $100m over the next 5-6 years

Facilities Planning and Construction

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Facilities Planning and Construction

Science & Engineering Research Center – Project approved by Feb 2016 BOR “Old” Science – Currently unoccupied McElhinney Hall

Agnes Arnold Hall S cience & Research 1 Roy Cullen Lamar Fleming

“THE CORE PROJE CT” BUILDINGS UNDE R CONSIDE RATION

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THANK YOU!

Facilities Planning and Construction

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SE RVICE RE QUE STS FOR SIGNATURE S

Craig Whitfield

Facility Manager Facilities S ervices E-mail: cwhitfield@ uh.edu

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DOOR PRIZE ! And the winner is…

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PLANNING & PROJE CT DE VE LOPME NT THROUGH THE E YE S OF PLANNING

Christa Rieck Asst Dir, Planning, Facilities Planning and Construction E-mail: cahoward@ Central.UH.EDU

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How do projects arrive & develop within the Planning Department?

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SYSTEM SYSTEM SYSTEM

PROJE CT ARRIVAL

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SYSTEM SYSTEM SYSTEM

WORK RE QUE ST PROJE CT ARRIVAL (MOST FRE QUE NT)

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Work Request “FIXIT” Planning General Maintenance

  • Scope Development
  • Estimated Budget
  • Seed and/or Project Funding (PFA)
  • PM Assigned (architect and

contractor assigned to project)

  • Procurement and Construction

MIC

  • Scope Development
  • Budget
  • Construction
  • Scope Development
  • Work Billed Hourly

Planning

WORK RE QUE ST PROJE CT ARRIVAL (MOST FRE QUE NT)

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SYSTEM SYSTEM SYSTEM

PROJE CT DE VE LOPME NT (MP1)

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MP1… What is that? (Capital Expenditure Plan)

  • Forecasted projects planned over the next five years
  • New construction over $1M
  • Repair or renovation over $1M
  • Property purchases over $1M in a year
  • System Wide

How do you use this for Planning?

PROJE CT DE VE LOPME NT (MP1)

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SYSTEM SYSTEM SYSTEM

PROJE CT DE VE LOPME NT (CIP)

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What is the Capital Improvement Plan?

  • Short-range (5 year) plan that identifies needed

campus projects

  • Develops project schedule (ranked) and costs
  • Serves as the link between the Academic Plan,

Facility Needs Assessment, Facility Condition Assessment and Capital Budget.

PROJE CT DE VE LOPME NT (MP1)

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How projects make the list?

PROJE CT DE VE LOPME NT (MP1)

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PROJE CT DE VE LOPME NT (MP1)

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PROJE CT DE VE LOPME NT

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Ugly Rumors

  • Initial request contact time is extensive
  • Project development time is lengthy
  • Communication is lacking
  • Questioned schedule & cost

Moving Forward

  • Hiring three new Facility Planners (from 2 to 5)
  • New positions will be project specific
  • Scheduler and Estimator joining our staff
  • Improve communications with regular outreach

PLANNING MOVING FORWARD

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RE AL E STATE OFFICE HIGHLIGHTS

Ashlee Ross Exec Dir, UHS Real Estate S vcs, Real Estate S ervices E-mail: aeross@ Central.UH.EDU

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  • Work for University of Houston System
  • MAPP, SAM and BOR Policy
  • Land: We buy, sell and accept gifts
  • Leasing: Whether wanting to lease space from or to an entity, call us

first!

Ashlee E. Ross, Executive Director Jason Trippier, Director UHS Properties Genille Rampersad, Real Estate Specialist

OFFICE OF RE AL E STATE SE RVICE S

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TIGE R TRAIL

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E NE RGY RE SE ARCH PARK

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WHO IS AT E RP?

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BUILDING 4

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BUILDING 5

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DOOR PRIZE ! And the winner is…

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KE Y ACCE SS SE RVICE S (KAS) KE Y AUDIT PROCE SS

  • KAS Main Number- 832-842-0539

Roland Bourque- 713-743-0616 Cindy Galvez- 713-743-0625

  • KAS Email Address KAS@central.uh.edu
  • https://accessuh.uh.edu/login.php
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How to Assign a Key Auditor to your department

  • 1. Log into AccessUH
  • 2. Select the FIX-IT icon

AUDIT TAB FOR DBA’S/ CE RTIFYING SIGNATORIE S

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  • 3. Select the Key Auditor’s Tab
  • 4. Select the Assign Key Auditor(s) Tab.
  • 5. Select the Add Key Auditor Tab.
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  • 6. Enter the desired key auditors PeopleSoft ID number and select Look Up.
  • 7. The auditor’s information will automatically populate. Using the drop down menu

select the department number that will be assigned to that auditor as well as whether they will be the Primary auditor or Secondary auditor for that department. Select the Submit button.

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How to complete a Key Audit

  • 1. Log into AccessUH
  • 2. Select the FIX-IT icon

AUDIT TAB FOR AUDITORS

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  • 3. Select the Key Auditor’s Tab.
  • 4. Select the View Auditor’s Department: This tab will show all the department IDs that have been assigned to you as the

auditor for completion.

  • 5. Select the Department ID that you would like to view. This will take you to a screen with more details regarding

this department’s audit. Here you can review the Key Audit Status as well as the Key Auditor(s) assigned to the department.

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  • 6. Click on the Department ID one more time and it will show you all the employees that will

need to be audited for that department.

  • 7. Click on the PeopleSoft ID number for an employee to begin their key audit. The report will

show all the keys that are under the employee’s name.

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  • 8. Each key number will show which area is opened up by the key, when it was issued as well as the

Quantity of keys. You will be required to select the check box that reflects the status of the key.

  • In-Hand: employee is in the procession of the key.
  • Lost: employee no longer has the key or it has been lost.
  • Returned: employee no longer needs the key and it will be returned to KAS.
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  • 9. If the employee has additional keys that are not showing on their record they can be added using

the Add Keys section. Just select the drop down menu or type in the key number that is stamped on the key.

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  • 10. If the employee will be returning keys that are not on their record they will need to be added in

the Returned Keys (Not in System) section. After adding the key numbers select the ‘Print this page’

  • button. Then scotch tape the returned keys to the printed page.
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  • 11. If the employee is out on vacation, FMLA, or unavailable to complete the audit select the check box for

Employee is Unavailable.

  • 12. Select the Submit button this will complete this employee audit and take their name off your list.
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Add a Missing Employee to Audit

  • If an employee in the department has keys and will be keeping them but they are not showing

up in the system you will need to add them to the audit.

  • 1. Under the Key Audit tab for the department select the Add New Employee to Audit Tab.

AUDIT TAB FOR AUDITORS

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  • 2. Enter the Employees PeopleSoft number and select Look-up. Under the Add Keys use the drop

down menu to scroll to add the key numbers the employee has or type in the key number then select the Submit button.

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Certifying Signatories Verification of Audit

  • 1. Once the auditor completes a department audit the Certifying Signatories (CS) will receive an email

notifying them of completion. The audit will need to be reviewed and acknowledge by the CS.

  • 2. After logging into AccessUH select the Key Auditor Tab then click on the CS Verification tab.

AUDIT TAB FOR DBA’S/ CE RTIFYING SIGNATORIE S

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  • 3. A list of Completed audits will show. To view a more detailed list select the Department ID.
  • 4. The detail view will bring up all the employees that have reported lost, returned, or added keys
  • n their record. Select the employees PeopleSoft number for a detailed list of their keys.
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  • 5. Once the keys have been reviewed return to the ‘CS Key Audit Verification’ tab and check the

Acknowledge box and select Submit. This will complete the departments audit and it will remove it from your queue.

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COUGAR LIGHTS

Jacquie Vargas Building Coordinator Program Director, Communications Manager UH Facilities E-mail: j mvarga5@ Central.UH.EDU

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COUGAR LIGHTS

  • PLAZA FOUNTAIN will be
  • perating in time for start of fall

2016 semester

  • Friday, August 26, 2016
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LONG-TE RM OUTAGE UPDATE S

Jacquie Vargas Building Coordinator Program Director, Communications Manager UH Facilities E-mail: j mvarga5@ Central.UH.EDU

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http://www.uh.edu/facilities-services/services/outage/index.php

LONG-TE RM OUTAGE UPDATE S

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BUILDING COORDINATOR INSPE CTION RE PORTS

Jacquie Vargas Building Coordinator Program Director, Communications Manager UH Facilities E-mail: j mvarga5@ Central.UH.EDU

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DOOR PRIZE ! And the winner is…

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  • Reports need to be submitted to Emily Messa
  • First one was due this week
  • Starting next month, first & third Friday of the month
  • Next month: August 5 & August 19

BUILDING COORDINATOR INSPE CTION RE PORTS Campus Carry E xclusion Messaging

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Thank you for coming.