WATER COMMITTEE MEETING January 24, 2019 AGENDA III. ACTION ITEMS - - PowerPoint PPT Presentation

Regional Service Through Unity… Meeting our Region’s Needs Today and Tomorrow

WATER COMMITTEE MEETING

January 24, 2019

• III. ACTION ITEMS

A. Consider approval of Water Committee Meeting Minutes – December 20, 2018 B. Consider recommendation authorizing execution of Amendment No. 5 to Construction Manager At-Risk Agreement for Partial Guaranteed Maximum Price (CMAR) with Garney Companies, Inc., in the amount of $8,867,912.55 for CMAR construction services for raw water pipeline right-of-way preparation, Project No. 101-0424-16, Bois d’Arc Lake Raw Water Pipeline (Please refer to Administrative Memorandum No. 5333) C. Consider recommendation on adoption of Resolution No. 19-01 authorizing execution of agreements for reimbursement of costs for two transmission lines and portions of two substations to provide electric power to Bois d’Arc Lake Pump Station and Leonard Water Treatment Plant in the event Rayburn Country Electric Cooperative is not reimbursed from the Public Utility Commission Transmission Cost of Service Program; Project No. 101- 0362-14, Bois d’Arc Lake Power Supply (Please refer to Administrative Memorandum No. 5330) D. Consider recommendation on authorizing execution of agreement with Fannin County, Texas, concerning policing of the Bois d’Arc Lake project area for the contract term of 10 years with payments over the contract term of $2,507,500 (Please refer to Administrative Memorandum No. 5329) E. Consider recommendation on authorizing amendment of NTMWD Conservation Plan; amendment of NTMWD Water Resource and Emergency Management Plan; and amendment of District Policy No. 24, Water Conservation Plan, and Water Resource and Emergency Management Plan (Please refer to Administrative Memorandum No. 5325) F. Consider recommendation on authorizing execution of engineering services agreement with Carollo Engineers in the amount of $511,984 for preliminary engineering design of the Wylie Water Treatment Plant Biologically Active Filtration, Project No. 101-0390-15 (Please refer to Administrative Memorandum No. 5327)

• G. Consider recommendation on adoption of Resolution No. 19-03 authorizing sale and conveyance of 85.11 acres of property at the Bois d’Arc Lake to

prior owners (Please refer to Administrative Memorandum No. 5332)

• IV. DISCUSSION ITEMS

A. Bois d’Arc Lake Update B. Water Conservation Consultant Update C. Discuss Limitations on Conveyance and Use of Lake Texoma Water D. Discuss Bois d’Arc Lake Monument Signs E. Discuss Bois d’Arc Lake Multipurpose Facility F. Discuss Crandall Customer Contract

• G. Opportunity for Committee Members to Provide Feedback on Water Committee Meeting

H. Opportunity for Committee Members to Request Potential Future Agenda Items (No substantive discussion of items will take place at this time)

AGENDA

Agenda

AGENDA

Opening Remarks

• A. Executive

Director/Committee Champion Status Report concerning legislation and regulatory matters, budgets, current projects and

• ngoing

programs

• f

the District including the Regional Water System, Watershed Protection, and Water Conservation

Agenda

AGENDA

Action Items

A. Consider Approval of Water Committee Meeting Minutes – December 20, 2018 Recommend Approval of Water Committee Meeting Minutes

Action Items

B. Consider recommendation authorizing execution

• f

Amendment No. 5 to Construction Manager At-Risk Agreement for Partial Guaranteed Maximum Price (CMAR) with Garney Companies, Inc., in the amount of $8,867,912.55 for CMAR construction services for raw water pipeline right-

• f-way preparation, Project No. 101-0424-16, Bois d’Arc Lake

Raw Water Pipeline (Please refer to Administrative Memorandum No. 5333)

AGENDA

CMAR 5 AMENDMENT NO. 5 - GARNEY

Purpose of this action:

• Authorize Amendment No. 5 - Guaranteed Maximum

Price No. 2 (GMP No. 2) for Raw Water Pipeline

• Scope of Work – Right of way preparation
• Construction staking
• Multiple tunneling packages
• 21 tunnels
• Approximately 2,750 LF
• Storm water pollution prevention program (SWPPP)
• Clearing & grubbing

RAW WATER PIPELINE - ALIGNMENT MAP

Draft Fannin Co. Agreement

Raw Water Pipeline Amendment No. 5 - Partial GMP No. 2 CMAR 5 PROJECT APPROACH

GMP 1

• Pipe Material

Purchase

• Appurtenances
• Butterfly valves
• Air release valves
• Gate valves
• Fittings
• Segments A, B, C

GMP 2

• Right-of-way

preparation

• Clearing &

grubbing

• Staking
• SWPPP
• Tunneling
• Segments A, B, C

GMP 3

• Construction Work
• Segments A, B, C
• Scheduled for April

2019

Draft Fannin Co. Agreement

Raw Water Pipeline - Partial GMP No. 2 Right-of-way preparation

CMAR 5 AMENDMENT NO. 5 - GARNEY

Description Selected bidder Staking Survey and Mapping, LLC Stormwater Pollution Prevention Plan (SWPPP) Trinity Green Services, LLC Tunneling LP Sundance Construction, Inc. *Clearing & grubbing AMS Company, Inc.

*Clearing & Grubbing

• 5 proposals received for clearing & grubbing
• Evaluate best value – Qualifications & Price
• Conducted interviews - Responsive bids
• AMS (3rd lowest price)
• KWEST (lowest price)
• Phillips & Jordan (2nd lowest price) was deemed non-responsive
• Best value – AMS Company, Inc.
• Continue negotiations

CMAR 5 AMENDMENT NO. 5 – GARNEY

RAW WATER PIPELINE

PARTIAL GMP NO. 2

PRICE

Construction Cost

$7,735,511.08

Design Progression Allowance (60% plans)

$464,130.66

General Conditions

$409,982.09

Construction Services Fee

$172,192.48

Contingency

$86,096.24

Total Board Approval - Ad Memo 5333

$8,867,912.55

CMAR 5 TOTAL PROJECTED COST - GARNEY

RECOMMENDATION

Action Items

• C. Consider recommendation on adoption of Resolution No. 19-

01 authorizing execution of agreements for reimbursement of costs for two transmission lines and portions

• f

two substations to provide electric power to Bois d’Arc Lake Pump Station and Leonard Water Treatment Plant in the event Rayburn Country Electric Cooperative is not reimbursed from the Public Utility Commission Transmission Cost of Service Program; Project No. 101-0362-14, Bois d’Arc Lake Power Supply (Please refer to Administrative Memorandum No. 5330)

AGENDA

RCEC REIMBURSEMENT AGREEMENT

Purpose of this action:

• Authorize reimbursement of Rayburn Country Electric

Cooperative (RCEC) costs for:

• Two high voltage electric transmission lines
• Portions of two electric substations

RCEC REIMBURSEMENT AGREEMENT Rayburn Electric:

• Electric Cooperative that specializes in generation and transmission service

to its member co-ops

• Fannin County Electric Cooperative is a member of Rayburn
• Rayburn anticipates reimbursement for its electric transmission costs from

Transmission Cost of Service Program (TCOS)

• Rayburn also anticipates reimbursement for its portion of the substation

costs from TCOS

• TCOS reimbursement must be approved in a separate action by the Public

Utility Commission six months after line is energized

• Rayburn is seeking reimbursement from NTMWD if its costs are not

reimbursed from TCOS

RCEC REIMBURSEMENT AGREEMENT – SUBSTATION PORTIONS RCEC (yellow)

• Property
• Transmission wires and

poles (138 kV)

• High voltage switches and

buses

• Fences
• Control house
• Grounding grid

FCEC (blue)

• Transformers
• 25 kV switches and buses
• 25 kV distribution wires and

poles

• Control house

RECOMMENDATION

Action Items

• D. Consider

recommendation

• n

authorizing execution

• f

agreement with Fannin County, Texas, concerning policing of the Bois d’Arc Lake project area for the contract term of 10 years with payments over the contract term of $2,507,500 (Please refer to Administrative Memorandum No. 5329)

AGENDA

FANNIN COUNTY SHERIFF

• June 2017 agreement between NTMWD and Fannin County

States:

• “The District agrees to enter into an agreement with the applicable County law

enforcement agency regarding the payment of the County’s costs associated with acquiring, and maintaining equipment and facilities necessary for police patrols of the Reservoir, including but not limited to, boats and vehicles for such police

• patrols. The proposed agreement will provide for the District’s payment of all

reasonable and necessary expenses associated with the County law enforcement agency’s exercise of its police powers as specified herein, and as mutually agreed upon by the District and such agency”

• Staff has met with Fannin County Sheriff’s Office to discuss

policing needs/requests

• Agreement components discussed with Water Committee in June

2018

• Fannin County Commissioners Court approved agreement on

December 27, 2018

FANNIN COUNTY SHERIFF Items for a new agreement (10-year term):

Total Commitment

• Personnel:

$ 1,751,417.40

• 1 Deputy and 1 Sergeant for 10 years
• 2 Additional Deputies for last 5 years
• Infrastructure Improvements

$ 400,000.00

• Emergency Radio Improvements
• Vehicles / Equipment

$ 356,000.00

• Boats with equipment and Trailers
• ATV with equipment
• Truck with equipment
• Scan Sonar
• Diving Gear

$ 2,507,417.40* *Unadjusted for Inflation

RECOMMENDATION

Action Items

E. Consider recommendation on authorizing amendment of NTMWD Conservation Plan; amendment of NTMWD Water Resource and Emergency Management Plan; and amendment

• f District Policy No. 24, Water Conservation Plan, and Water

Resource and Emergency Management Plan (Please refer to Administrative Memorandum No. 5325)

AGENDA

5-YEAR PLAN UPDATES Purpose

• Water Conservation Plans and Drought Contingency

Plans Required by the TCEQ and TWDB

• Must be updated every 5 years, due May 1, 2019
• NTMWD has two separate plans
• NTMWD has developed Model Plans for Member Cities

and Customers

• Previous Plans
• 2004, 2006, 2008, 2014

Timeline

5-YEAR PLAN UPDATES 2019 Water Conservation Plan Updates

• Updates to Water Conservation Plan
• Rebates for commercial clothes washers
• Requirement for increasing block water rate structure
• Industrial, Commercial, and Institutional (ICI) program

New Requirements Above Based on Settlement Agreement

• Savings from year-round watering restrictions
• Texas Water Development Board Municipal Water

Conservation Planning Tool

– NTMWD Training January 28th

5-YEAR PLAN UPDATES WR/EMP Updates

• 2014 WR/EMP
• Reduced Stages from 4 (2008) Plan to 3 (2014) for regional

consistency; maintaining triggers

• Stage 1 – 55%
• Stage 2 – 45%
• Stage 3 – 35%
• Based on both Lavon and Chapman Storage account
• NTMWD system has become more complicated and will

include two new sources online during the timeframe of the next plan

5-YEAR PLAN UPDATES WR/EMP Updates 2019 WR/EMP Updates

• Based on Lavon Storage Only
• Seasonal Triggers
• Stage 1 – 70% (Apr-Oct), 60% (Nov-Mar)

» 2% Goal

• Stage 2 – 55% (Apr-Oct), 45% (Nov-Mar)

» 10% Goal

• Stage 3 – 30% (Apr-Oct), 20% (Nov-Mar)

» What amount is designated by NTMWD

• Termination Triggers
• Stage 1 – 75% (Apr-Oct), 65% (Nov-Mar)
• Stage 2 – 70% (Apr-Oct), 60% (Nov-Mar)
• Stage 3 – 55% (Apr-Oct), 45% (Nov-Mar)

5-YEAR PLAN UPDATES Comments Received on Draft Plans

• Member City and Customer Meeting on Draft Plans
• December 7, 2018
• Draft Plans Distributed
• December 12, 2018
• Written Comments Received (Allen, East Fork SUD,

Frisco, McKinney, Mesquite, Plano and Prosper)

• January 9, 2019
• Public Meeting
• January 9, 2019
• Water Partnering Meeting
• January 16, 2019

5-YEAR PLAN UPDATES Major Comments on 2019 Water Conservation Plan

• Review of Utility Profiles
• Water Loss
• Water My Yard
• Compulsory Landscape Water Management Measures

– Remain silent on alternative sources leaving this to the water supplier through variances – Remain silent on ET/Smart controllers leaving this to the water supplier through variances – Add new construction landscape exemption – Best practice to designate watering days

• Water Efficient Appliance Rebates

5-YEAR PLAN UPDATES Major Comments on 2019 WR/EMP

• Exceptions

– Remove ET/Smart controllers exemption – Remove soaker hoses from turf watering and only to be used within two feet of foundations or ten feet trees – Add exemption for alternative sources in all stages

• Termination Language
• Enforcement
• “After a second violation, NTMWD may monitor and validate

the flow in the line and ensure that the appropriate amount of water is delivered to the Member City or Customer.”

5-YEAR PLAN UPDATES Path Forward

• NTMWD Board Meeting – January 24
• Member Cities and Customer adoption prior to May 1,

2019

RECOMMENDATION

Action Items

F. Consider recommendation

• n

authorizing execution

• f

engineering services agreement with Carollo Engineers in the amount of $511,984 for preliminary engineering design of the Wylie Water Treatment Plant Biologically Active Filtration, Project No. 101-0390-15 (Please refer to Administrative Memorandum No. 5327)

AGENDA

BIOLOGICALLY ACTIVE FILTRATION PRELIMINARY DESIGN

Purpose of this Action:

• Preliminary engineering services to develop:
• Design criteria for required physical modifications
• Detailed approach and phasing for implementation and optimization

Project Drivers:

• Regulatory compliance
• Operational efficiency

BIOLOGICALLY ACTIVE FILTRATION PRELIMINARY DESIGN

Elements of BAF conversion currently in progress:

• Physical modifications to existing Plant II filters
• Relocation of chemical feed points

Previous Design Efforts:

• Identified elements required to optimize filter operations
• Identified key facilities requiring reconfiguration for effective conversion

This Design to Include:

• Develop detailed plan for transition of the four Wylie Treatment Plants to BAF

process

• Detailed design criteria for previously-identified elements
• Re-visit and confirm current phasing and scheduling constraints
• Computational Fluid Dynamics modeling to confirm adequate mixing
• Verify disinfectant contact time (CT) through conversion process
• Design criteria for electrical and I&C

RECOMMENDATION

Action Items

• G. Consider

recommendation

• n

authorizing adoption

• f

Resolution No. 19-03 authorizing sale and conveyance of 85.11 acres of property at the Bois d’Arc Lake to prior owners (Please refer to Administrative Memorandum No. 5332) Executive Session

AGENDA

• Authorizes a government body to deliberate in Executive Session on

certain matters concerning real property.

• It provides as follows:
• A governmental body may conduct a closed meeting to deliberate

the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person.

• Items discussed during Executive Session are privileged and should

remain confidential.

EXECUTIVE SESSION Section 551.072, Deliberations about Real Property

RECOMMENDATION

AGENDA

Discussion Items

A. Bois d’Arc Lake Update

CMAR 1 – Dam, Reservoir & TSR

• Fill placement continued between

Honey Grove and Bois d’Arc Creeks

• Chimney drain installation started
• Mass excavation at spillway and stilling

basin

• Preparing for first structural pour at

intake structure

• FNI structural engineer

conducted site visit to review reinforcing steel installation

• TSR design on-going

Mitigation Projects – Riverby & Upper

• Stream restoration work continues
• Tree plantings started. Crews plant

12K trees on a typical day

• Upper mitigation property acquisition

continues

BOIS D’ARC LAKE DESIGN AND CONSTRUCTION UPDATE

CMAR 3 – Leonard WTP, Raw Water PS & High Service PS

• Mass excavation and lime stabilization

continued in Leonard

• Mass excavation for the RWPS

footprint started.

• Mobilization activities at both sites

continued

• HSPS design is on-going

CMAR 4 – FM897, County Roads, & Boat Ramps

• Grading north and south of bridge
• County road utility relocation and

construction activities continued

CMAR 5 – Raw & Treated Water PLs

• Raw Water Pipeline in procurement

stage

• Treated Water Pipeline designs on-going

September 2018 Delay Claim:

• Package 2 contractor (Phillips and Jordan) submitted a request for 69 delay days due

to water submergence

• The initial request was rejected by NTMWD and FNI
• P&J lumped regular rain events together with the water submergence
• AW and P&J are working on a revised claim and recovery schedule by

February pay application

• Recovery schedule to include their plan for additional resources, equipment, crews,
• etc. to make up for lost time
• Currently working Saturdays and Sundays
• Current schedule shows that AW is 97 days behind schedule.
• Contractual substantial completion November 4, 2020
• Allows for 10 months of impoundment

BOIS D’ARC LAKE DAM SCHEDULE

BOIS D’ARC LAKE CONSTRUCTION PHOTOS

BOIS D’ARC LAKE CONSTRUCTION PHOTOS

BOIS D’ARC LAKE CONSTRUCTION PHOTOS

BOIS D’ARC LAKE CONSTRUCTION PHOTOS

AGENDA

Discussion Items

B. Water Conservation Consultant Update

WATER CONSERVATION CAMPAIGN UPDATE

• NTMWD

has contracted with EnviroMedia since 2006 for the development and implementation of the water conservation and awareness campaigns.

Water IQ – Water4Otter – WaterMyYard

• EnviroMedia closed business on September 5, 2018 prior to the

completion of the contract period, ending September 30, 2018.

• NTMWD

retains the rights to all work products developed by EnviroMedia for use.

• Only trademarked item is the Texas Water Development Board’s

(TWDB) Water IQ campaign. TWDB owns brand and logo. NTMWD has agreement to use.

• During FY18, EnviroMedia invoiced NTMWD for media placement/buy

and NTMWD paid in full per our contract.

WATER CONSERVATION CAMPAIGN UPDATE

• Several entities have contacted NTMWD with outstanding balances as a

result of EnviroMedia closing.

• OutFront’s collection agency and Screen Vision’s attorney sent letters

requesting outstanding balances

– NTMWD’s attorney has responded to OutFront and Screen Vision

• Comerica Bank sent letter requesting any payments from NTMWD to

EnviroMedia be made payable to Comerica.

– NTMWD’s attorney has responded to Comerica’s request

• Of entities Denise Hickey has spoken with, all are willing to continue

working with NTMWD despite EnviroMedia’ s closing

Entity Name Outstanding Amount OutFront Media $ 60,168.08 Frisco Rough Riders $ 42,000.00 Centro $ 27,704.28 Community News $ 12,000.00 C&S Media $ 6,702.04 Screen Vision $ 2,401.00

TOTAL $ 150,975.40

WATER CONSERVATION CAMPAIGN UPDATE Water Conservation Campaign Path Forward

Options:

• Regional Partnership with DWU and TRWD
• If determined for path forward, need Board Approval at February

Board Meeting

• Regional message will be created
• Larger media purchase using aggregate of DWU-TRWD-NTMWD

funds

• Local efforts to be paid individually by DWU-TRWD-NTMWD
• Use FY18 creative for FY19
• Replace same media previously used in FY18 for FY19

AGENDA

Discussion Items

C. Discuss Limitations on Conveyance and Use of Lake Texoma Water

Pre 2000 Boundary Post 2000 Boundary NTMWD Texoma PS OKLAHOMA – TEXAS LAKE TEXOMA BOUNDARY EXHIBIT

AGENDA

Discussion Items

D. Discuss Bois d’Arc Lake Monument Signs

Non-NTMWD Property

US-69 – Not a Delivery entrance due to RR crossing. Will be Gated. SH-78 – Main Entrance for Leonard Water Treatment Plant

MONUMENT SIGN LOCATIONS LEONARD WATER TREATMENT PLANT SITE

Signs Gates.

Rendering of sign location; actual sign design on next slide

MONUMENT SIGNS

Leonard Site and Leonard Water Treatment Plant Entrance Dam Main Gate Entrance Lake Operations Center (similar) Lake Operations Center Building

MONUMENT SIGN LOCATIONS – BDL OPERATIONS CENTER

AGENDA

Discussion Items

E. Discuss Bois d’Arc Lake Operations Center

BOIS D’ARC LAKE OPERATIONS CENTER

• Design team conducted numerous site visits of similar

facilities

• Recommend separate public and private boat ramps.
• Private facilities include
• Shared boat ramp and floating boathouse for NTMWD, TPWD,

and Fannin County Sheriff

• 1600 square foot bunkhouse for TPWD
• RV hookups for TPWD
• Cost increase from $4 million to $7 million

BOIS D’ARC LAKE OPERATIONS CENTER

Bunkhouse for TPWD

AGENDA

Discussion Items

F. Discuss Crandall Customer Contract

CRANDALL NEW DELIVERY POINT

• Crandall current customer of

the Kaufman 4-1 System

• Requested new Delivery Point

(DP) on same transmission line as original DP

• New DP Closer to Tawakoni

WTP

• Policy 8 DOES NOT apply, No

new minimum

• Crandall has draft contract for

review and signature

• Seek Board approval in future

months

AGENDA

Discussion Items

• G. Opportunity for Committee Members to Provide Feedback on

Water Committee Meeting

AGENDA

Discussion Items

H. Opportunity for Committee Members to Request Potential Future Agenda Items

(No substantive discussion of items will take place at this time)

Adjournment