VP of Education Boot Camp Professional Development Drives Chapter - - PowerPoint PPT Presentation

VP of Education Boot Camp “Professional Development Drives Chapter Success”

Tammy Kockaya, CMP CMM Stuart Taylor, Chapter Business Manager

Boot Camp is officially in session…

Our Agenda for the next few days:

Today

Presentation Series – 1:00 pm – 5:00 pm  Delivering Educational Programs our Members Want to Experience  How Utilizing MPI Foundation Resources Can Benefit Your Chapter  Education Idea Exchange – Roundtable Discussions & Hot Topics  Tools & Resources for Chapter Education Wrap Up & Next Steps Chapter Leaders Reception – 5:30 pm – 7:30 pm: Trinity Ballroom

Additional Sessions for VP’s of Education

Friday

CBS First Timer Meet Up or MPI International Service – 7:30 am – 8:00 am Breakfast & Opening General Session – 8:00 am – 10:15 am Global Support for Chapter Education Breakout – 10:30 am – 12:00 pm Lunch & Afternoon General Session – 12:00 pm – 2:15 pm Chapter Leader Town Hall – 2:35 – 3:50pm 4 Breakouts To Choose From – 4:10 pm – 5:25 pm Dine Around Dinners – 6:30pm

Saturday

Breakfast & Opening General Session – 8:00 am – 10:45 am Making it Work Back Home – 11:00 am – 12:00 pm Closing Lunch & Wrap Up – 12:00 pm – 1:30 pm

Boot Camp Rules of the Road

 Keep an open mind – this session is for YOU  Ask any and all questions that you have  Connect, connect, connect  Silence all that beeps  Be open to sharing successes and challenges  Have a legacy mindset  Resources from the Boot Camp will be uploaded to the CLRP under Education

MPI Bingo – Who Are You?

Delivering Educational Programs Our Members Want To Experience

Why Are You Here?

My chapter’s education program currently is __________________________. My vision for our education program this year is ___________________. I want to learn ___________ at Chapter Business Summit.

Roadmap for Our Discussion Today

Data & Analysis Content & Speakers Venues & Vendors Marketing & Communication Post-Event Evaluation

Why do we provide education to our members? Member Engagement Value Financial Advancement ROI

Data and Analysis is Key – “I  Data!”

Know who you are educating and what they want:

• Work with the membership division to determine areas of

greatest need based on retention issues and feedback received during renewal outreach

• Use chapter demographic reports to know who your members

are; consider investment in a member database

• Needs assessment and surveys specific to education
• MPI Global satisfaction survey feedback
• Member-specific focus groups, e.g. senior planners, millennials
• What else?

Budget Control by Planners Industry Profile Budget Control by Senior Planners Location Designations

Content & Speakers

• Develop a strategic, yet flexible, education plan for the next 18

months using feedback received from ALL of your members

• Consider delivering different types of experiences – panel

discussions, workshops, keynotes, member roundtables – focus

• n effective methods of adult learning
• Determine education strategy for supplier and planner members
• Speakers are not “one size fits all”
• Create an in-kind sponsorship strategy for speakers
• Ensure CEU credits can be awarded from the CIC
• MPI Speaker Resource…want to know more about it?
• What else?

MPI Speaker Resource

• Online speaker database representing 8,000+ speakers
• Search to find MPI “Verified” Speakers
• NEW – Search speakers by CMP domain
• Allows you to create a “shopping cart”
• Two ways to log-on (1) MPI Web home page (2) CLRP

**Insider Tip: Always ask and negotiate speaker fees!**

Venues and Vendors

• Everything is for $ALE! Just like member recruitment and

retention is everyone’s job, so is identifying sponsorship

• pportunities
• Partner with the finance division in development of the

sponsorship prospectus to ensure sponsor benefit to education

• Identify in-kind sponsors for AV, venues, décor, graphic design,

floral, photographer, printer

• Ensure the onsite experience is top tier – ensure participants

feel welcome, alternative room sets, food, invest in good AV, tighten up the script, etc.

• What else?

Education Marketing & Communication

• Partner with the communications division to ensure there is a

consistent theme and message being conveyed in a timely manner to your members and non-members

• Ask your VP Communications about the marketing calendar

template

• Tie back all aspects of your events into other areas of the board –

no one operates in a vacuum

• Link your event content for the year through print and/or

newsletters/e-communications

• What else?

Post-Event Evaluation

• Determine session evaluation goals and be consistent across the

year – 4-point scale/5-point scale

• Use session and survey data – What are you doing with that

information? How are you using it to inform future sessions?

• At board meetings lead an agenda item to discuss the successes

and learning opportunities following each education session

• How did you do in educating UP, not down?
• What else?

Managing Your Education Budget (low or no cost)

• Know the value of your events – member buying power, data on

participation, chapter developed “Buy MPI” program

• Cash sponsorship to underwrite education
• Partnerships with other associations
• Grab and go’s or other informal experiences
• Create ways to serve niche communities within your chapter
• MPI Global Foundation Chapter Grants
• Take advantage of MPI’s Chapter Connect Program

Tip the Scales and Take a Risk!

“If it isn’t broken…” “Fix it anyway!”

BREAK TIME

(and NETWORK!!)

How Utilizing MPI Foundation Resources Can Benefit Your Chapter

The MPI Foundation fuels the growth and advancement of MPI members by providing them professional development

and career opportunities through grants and scholarships.

More than 300 scholarships available More than 50 Chapter Grants available

MPI Foundation Resources

www.mpiweb.org/foundation

MPI Foundation Scholarships

• New Membership Scholarships-Available for prospective members

in need of financial assistance.

• Professional Development –Assists members with costs associated with

MPI Academy and CMP programs.

• Conference Attendance –Funding to aid members in attending WEC, EMEC

and IMEX America and Frankfurt.

• Academic–Current opportunities for funding to assist students attending

Rosen College at the University of Central Florida and students attending a college or university in T

• ronto.

MPI Foundation Chapter Grants

Disney Destinations Chapter Grants

These grants provide exciting and rich content to chapters to provide quality educational

• pportunities to their members. Disney Destinations will provide an education session

presented by qualified Disney cast members to five (5) chapters. Non-cash / Sponsor coversspeaker fees and travel. Chapter to provide A/V and accommodations

PSAV Chapter Grants

These grants provide content delivered to chapters by a PSAV representative. The educational session covers content developed through research conducted by PSAV and MPI about best practices in T echnology Ecosystem Management. Non-cash/Sponsor covers speaker, travel and accommodation fees.

MPI Foundation Chapter Grants

MCI Chapter Grant

These grants provide chapters the opportunity to have MCI present quality education to its members at no cost. Chapters will be able to select a session from the three topics provided by MCI. Non-cash/Sponsor and MPIF to cover travel and accommodations.

• Networking at Events – Connectivity on Steroids!
• Better, Smarter & More Strategic Events: A guide to planning and

managing events with a purpose

• Engaging the Disengaged! How to Increase your Meeting ROE (Return
• n Engagement)

MPI Foundation Chapter Grants

• Ready. Set. Meet!

These grants provide funding assistance to present one of three pre-developed programs available to MPI Chapters. $1,500 grant assists with speaker fees, accommodations, marketing of the program, venue rental, and A/V costs.

• Facts & Figures: Introductions to Meetings Data
• SMM: Adding Value to the Participant Experience
• Negotiating Better Contracts

MPI Foundation Chapter Grants

Chapter Developed Grants

The objective of these grants is to provide chapters with funding to assist in the creation of programs that effectively educate MPI members on a peer-to-peer basis. $2,500 funding assists the costs associated with the creation of the program.

• Final programs will be provided to the MPI Foundation and made available for MPI

chapters.

• Requests should be for funding to assist in the initial creation of content or a program;

funding for speaker fees or overheard costs for existing conferences will not be funded.

MPI Foundation Chapter Grants

Grant Cycles

• 2 cycles –July 2016 and January 2017
• July Cycle

– Application period open July 1–July 31, 2016 – Ready. Set. Meet!, Chapter Developed, Disney Destinations, PSAV and MCI – Funding announced by end of August

• January Cycle

– Application period open January 1 –January 31, 2017 – The Parking Spot – Funding announced by end of February

MPI Foundation Chapter Grants

Grant Requirements

• Programs for grants to be held before June 30, 2017 (unless approved otherwise)
• End of program report required
• Chapter Developed Grants –all materials for created programs/session to be provide to the

foundation

• Payment for cash grants –half at beginning; final payment following program and

submission of report

MPI Foundation Chapter Grants

Foundation Liaisons

• Each chapter will have an appointed Foundation Liaison
• Foundation Updates emails
• Quarterly Calls
• Responsible for sharing information on current Foundation opportunities and updates with

Chapter

MPI Foundation Resources

Foundation Contacts

Holly McCauley Susan Prophet

Volunteer Experience Director of Business Development –MPIF Canada hmccauley@mpiweb.org sprophet@mpiweb.org

T

• ny Fundaro

Jodi Ann LaFreniere Ray Senior Director of Development VP , Membership and Volunteer Experience tfundaro@mpiweb.org jray@mpiweb.org

www.mpiweb.org/foundation

Education Idea Exchange Roundtable Discussions & Hot Topics

Education Exchange Rules of the Road:

• Collaborative Roundtable Discussions
• Designed to share ideas, best practices, and challenges

from your chapter

• Six Rounds of 10 Minutes each – which will go quick!!
• Try to keep discussion focused on topic
• Encourage everyone at your table to participate
• You will be changing tables to meet and learn from a lot of

different people!

• Exchange business cards

TOPIC #1: What was one of your chapter’s best education event and/or speaker across the last two years? Why?

TOPIC #2: How can we grow attendance at our education events?

TOPIC #3: What are the topics your chapter likes to see at education programs? What topics are not as popular? Why?

TOPIC #4: What is your sponsorship (cash or in-kind) strategy for education programs? Does it need improvement?

TOPIC #5: How have you effectively collaborated with other chapter divisions on delivering professional development programs our members want to experience?

TOPIC #6: What additional tools or resources would help you to be successful next year?

Tools & Resources for Chapter Education

Tools & Resources for Education:

• 18 Month Events Calendar
• MPI Speaker Resource
• Chapter Connect Program
• Chapter Grants through the Foundation
• Event Marketing Resources
• Promotional avenues from Global

What’s in the Toolbox?

18 Month Calendar

• Required Business Document
• Drives the strategic planning of the department
• Should be reflective of a rolling 18 month period
• That doesn’t mean all 18 months need to be locked in! 6 to

8 months is a good goal…

• Calendar could integrate venue sourcing, committee chair,

and event marketing info

• Find it Here: Integrated 18 Month Calendar

Chapter Connect Program

• MPI Global Program to connect Senior Leadership with your

chapter

• Request speakers like Fiona Pelham, Paul Van Deventer, etc.
• Deliver content on the state of the industry, meeting trends,

and the power of MPI

• The request form is located on the CLRP

Note: Chapter covers all travel expenses

Network and Learn from Others:

• Community Discussion

boards

• Connect with Members
• Event listings
• Document library
• Member Directory

Questions?

Stuart Taylor Chapter Business Manager staylor@mpiweb.org Office: (780) 466-3977 Cell: (780) 868-1051

What is your A-Ha?

What was your light bulb moment? What are you inspired to do differently?

Wrap-Up from Boot Camp

Tonight Chapter Leader’s Reception Trinity Ballroom, 5:30 pm – 7:30 pm Tomorrow Learn, Network, and Engage in the Conversation All documents & resources available on the CLRP

Tammy Kockaya, CMP CMM – tkockaya@kpmg.com Stuart Taylor, Chapter Business Manager – staylor@mpiweb.org

THANK YOU!

WELCOME BACK!

QUESTIONS?

Education Boot Camp Workshop

Global Support for Chapter Education

Stephanie Arehart and Jessie States

AGENDA

• Discover how MPI Global can support your

Chapter’s educational programming through the MPI Academy Professional Development Roadmap and other new programs

• Learn how to navigate the CIC Preferred Provider

Program

• Share ways to improve Professional Development

OU OUR VISIO VISION

FIRST CHOICE FOR

PROFESSIONAL

CAREER DEVELOPMENT

TO BE THE

Career Explorers/ Students Meeting Professionals

• Sr. Meeting

Professionals Executive Meeting Professionals

GLOBAL LEADERSHIP PROFESSIONAL

ADVANCED CSR ADVANCED TECHNOLOGY ADVANCED DIVERSITY ADVANCED INNOVATION EXPERIENTIAL ADVANCED EXPERIENTIAL

• Develop essential industry skills
• Specialize in individual topics or increase

your overall industry knowledge in preparation for the CMP-IS

• Gain expertise in individual topics or

increase your skills and knowledge in preparation for the CMM

• Develop leadership skills in preparation for

the GLP

MPI Professional Development Roadmap

ESSENTIAL SKILLS CORE SKILLS ADVANCED CORE SKILLS CSR TECHNOLOGY DIVERSITY INNOVATION MULTI LEVEL CERTIFICATIONS ADVANCED HEALTHCARE HEALTHCARE

Career Explorers/ Students Meeting Professionals

• Sr. Meeting

Professionals Executive Meeting Professionals

GLOBAL LEADERSHIP PROFESSIONAL

ADVANCED CSR ADVANCED TECHNOLOGY ADVANCED DIVERSITY ADVANCED INNOVATION EXPERIENTIAL ADVANCED EXPERIENTIAL

• Develop essential industry skills
• Specialize in individual topics or increase

your overall industry knowledge in preparation for the CMP-IS

• Gain expertise in individual topics or

increase your skills and knowledge in preparation for the CMM

• Develop leadership skills in preparation for

the GLP

MPI Professional Development Roadmap

ESSENTIAL SKILLS CORE SKILLS ADVANCED CORE SKILLS CSR TECHNOLOGY DIVERSITY INNOVATION MULTI LEVEL CERTIFICATIONS ADVANCED HEALTHCARE HEALTHCARE

CSR Options Sustainable Practitioner Certificate Sustainable Meeting Professional Certificate

Career Explorers/ Students Meeting Professionals

• Sr. Meeting

Professionals Executive Meeting Professionals

GLOBAL LEADERSHIP PROFESSIONAL

ADVANCED CSR ADVANCED TECHNOLOGY ADVANCED DIVERSITY ADVANCED INNOVATION EXPERIENTIAL ADVANCED EXPERIENTIAL

• Develop essential industry skills
• Specialize in individual topics or increase

your overall industry knowledge in preparation for the CMP-IS

• Gain expertise in individual topics or

increase your skills and knowledge in preparation for the CMM

• Develop leadership skills in preparation for

the GLP

MPI Professional Development Roadmap

ESSENTIAL SKILLS CORE SKILLS ADVANCED CORE SKILLS CSR TECHNOLOGY DIVERSITY INNOVATION MULTI LEVEL CERTIFICATIONS ADVANCED HEALTHCARE HEALTHCARE

2016 MPI ACADEMY PROFESSIONAL DEVELOPMENT CATALOG

• Attend at MPI Academy

scheduled events

• Private sessions for

chapters

• Pre-con sessions at

chapter events

• Available via webinar

and PD OnDemand soon

CERTIFICATE COURSES

• Certificate in Meeting Management
• Healthcare Meeting Compliance Certificate
• CMP-Healthcare Prep
• Sustainable Meeting Practitioner Certificate
• Meeting Essentials
• Going Local

TRAINING

• Event Canvas Training Workshop
• Meeting Trends Training Session

WHAT T DO DO WE OFF FFER?

LIVE EVENT CONTENT

• Professional Development Packages
• Corporate Meeting and Event Training

WEBINARS

• Event Canvas Training Workshop
• Meeting Trends Training Session

PARTNER EVENT SESSIONS RESEARCH AND WHITE PAPERS

WHAT T DO DO WE OFF FFER?

PROFESSIONAL DEVELOPMENT ONDEMAND

• Available to MPI members
• More content coming soon
• Increased usability being added

MPI ACADEMY WEBINAR SERIES

• Free to all MPI members
• Some certificate programs

will be available via webinar soon

CIC PREFERRED PROVIDER PROGRAM FOR CMP AND CMP-HC

Annually:

1. Apply to program 2. Pay fee 3. Receive approval with logo usage guidelines and submission worksheet

For each session:

1. Submit clock hours on worksheet 3 weeks in advance 2. Receive approval and market accordingly 3. Conduct event 4. Submit attendee emails online post- event

WHAT ABOUT CLOCK HOURS?

IF YOU DO NOT WANT TO BE A PREFERRED PROVIDER… “Our MPI chapter has aligned this session to Domain

• X. This session may be eligible for X clock hours. The CIC

has not reviewed this session to determine alignment with the CMP International Standards.”

BRAINSTORM ACTIVITIES

• 1. How can MPI Academy better serve your chapter’s

professional development needs?

• 2. How can MPI Academy bring certificate programs

to chapter events?

• 3. What gaps do you see on the Professional

Development Roadmap?

Stephanie Arehart @ sarehart@mpiweb.org Jessie States @ jstates@mpiweb.org

THANK YOU.