Use of the ISARR IT system Use of the ISARR IT system Data Entering - - PowerPoint PPT Presentation

REPUBLIC OF SLOVENIA - GOVERNMENT OFFICE FOR LOCAL SELF-GOVERNMENT AND REGIONAL POLICY Investment in Your Future The operation co-financed by the European Union European Fund for Regional Development, Cohesion Fund, European Social Fund

Use of the ISARR IT system Use of the ISARR IT system Data Entering Module (MVP)

And

Fund Drawing Module (MČS)

Boris Kodelja, Rok Osojnik 25.03.2010

MČS training programme

09:00 – 10:00 Introductory presentation 10:00 – 10:15 Short break 10:15 – 11:30 Practical training (part 1) 11:30 – 11:45 Short break 11:30 – 11:45 Short break 11:45 – 12:45 Practical training (part 2) 12:45 – 13:00 Conclusion 13:00 – 14:00 Lunch

Introductory presentation

• Cohesion policy
• ISARR IT system
• Reporting via the MVP module
• Utilisation of funds via the MČS

module

Cohesion policy (1)

The following operational programmes (OP) are implemented within the ETC and IPA:

• IPA operational programme Slovenia - Croatia 2007-

2013 (OP SI-HR). 2013 (OP SI-HR).

• Operational programme Slovenia - Austria 2007-

2013 (OP SI-AT).

• Operational programme Slovenia - Hungary

2007-2013 (OP SI-HU).

Cohesion policy (2) The OP includes/specifies:

• Situation analysis, strategies, organisational structure, financing

system etc.

• Priority tasks with appropriate allocation of funds of the ETC and

IPA. IPA.

• Priority tasks are carried out by managing authorities, in line with

the Decree on the Implementation of Procedures for the Use of Funds within the Framework

• f

the European Territorial Cooperation and the Instrument for Pre-Accession Assistance in the Republic of Slovenia for the programming period 2007-2013, and are divided into measures.

• The measures are implemented via instruments (public tenders)

used to select operations.

Cohesion policy (3)

• The managing authority fills in the forms for planning of

the operational programme and submits them to the JTS for entry of data in the ISARR system.

• The forms are filled in in line with the instructions of the

managing authority (SVLR) for monitoring managing authority (SVLR) for monitoring implementation of the OP with the ISARR IT system for the ETC and IPA programmes (instructions available

• n http://www.svlr.gov.si or http://www.euskladi.si).
• The ISARR provides for a printout which is a

precondition for approving of the instruments by the managing authority (SVLR).

The ISARR has been set up as an integrated system for managing EU and domestic development policies. The purpose long-term objectives of development of the ISARR system in the DIIP: Support processing and reporting requirements of the

ISARR IT system (1)

Support processing and reporting requirements of the EU in the financial perspective 2007-2013.

• Support processing and reporting requirements of

users (the Government and ministries) in implementation of domestic development policies.

• Improve work efficiency of all persons involved in

development policies and programmes.

• Ensure permanent reliability and security in use of the

ISARR.

Basic characteristics of the ISARR

• It is the framework and reference system for monitoring

implementation of strategic development documents (NSRO), their development programmes and in conjunction with the MFERAC also implementation of pertaining operations and projects.

ISARR IT system (2)

projects.

• It eliminates local ponds and implements common and uniform

rules under which all data are gathered at one place.

• It is based on a decentralised approach and enables the users

to responsibly perform the tasks on their posts in line with the common rules.

• It supports management of the process of drawing of EU funds

in conjunction with IS-PA2007 (Objective 1) and fully (Objective 3).

Strategic level Programme level

ISARR by its levels supports planning from above and monitoring from below.

National Strategic Reference Framework

Global

• bjectives

Specific

• bjectives

Results (Priorities) Action

Operational programmes (OP)

Global

• bjectives

Specific

• bjectives

Results (Priorities) Action

Development priorities

Planning changes

(retransfer

Programme level Implementation level

Development priorities

Global

• bjectives

Specific

• bjectives

Results (Priorities) Action

Priority policies

Global

• bjectives

Specific

• bjectives

Results (Priorities) Action

Instruments

Global

• bjectives

Specific

• bjectives

Results (Priorities) Action

Operations

Global

• bjectives

Specific

• bjectives

Results (Priorities) Action

Projects

Global

• bjectives

Specific

• bjectives

Results (Priorities) Action

Ordering implementation Implementing activity Gathering data Data analysis

(retransfer

• f funds)

ISARR IT system (4)

System architecture

MRS MRS MRS MRS

Module for the reference system

MSP MSP MSP MSP

Module for status reporting

MVP MVP MVP MVP

Data entry module

MAP MAP MAP MAP

Module for data analysis

MPP MPP MPP MPP

Module for data transfer

MJR MJR MJR MJR

Module for public tenders

MVP MVP MVP MVP

ISARR IT system (5)

• Reference System Module - MRS
• Administrative module for system maintenance and setup.
• Maintenance of code books, setup of user rights.
• Entry of data at the level of priority tasks, instruments, operations and units.

– MRS - planning segment

• User sub-module for operations planning.
• It supports the process of planning of operations from preparations to

completed financing of the operation (the last LB AfR (ZzP) paid) and monitoring.

• It enables creating and editing operations, units, financial plans, contracts,

activities, physical objectives and cost plans.

– MRS - fund drawing segment

• User sub-module for supporting fund drawing
• It supports the payment and refund process.
• It enables editing the AfR (ZzI) at the unit level and editing the LB AfR (ZzP)

at the operation level.

ISARR IT system (6)

• MJR - Public Tenders Module
• User module for public tenders.
• It enables the process of opening and assessing bids and creating

various printouts.

• MVP - Data Entry Module
• MVP - Data Entry Module
• User module for implementing operations.
• It covers the entire process of implementing the operation from

contract signature to completed financing of the operation and monitoring.

• It

enables creating partial reports (AfR, ZzI) with pertaining enclosures and creating joint reports (LB AfR, ZzP).

ISARR IT system (7)

• MPP - Data Transfer Module
• A technical module for transforming data for exchange with other IT systems

inside and outside the national administration.

• The MPP is linked to the following systems: MFERAC, eCRP, AJPES,

APZnet, ISPA, ISPA 2007, data exchange with the Slovenian Statistical Office SURS etc.

• MSP - Status Reporting Module
• User module for reporting on development programmes with pre-prepared

status reports and document printouts.

• MAP - Data Analysis Module
• User module for data analyses at the development programme level.
• It enables in-depth inquiries up to the level of operations and stages and by

miscellaneous dimensions (territorial units, periods, statuses, sources etc.).

ISARR IT system (8)

CPU - HelpDesk The CPU enables the following to users of the ISARR system:

• Reporting defects.
• Asking questions related to the system.
• Help in use of the system.
• Knowledge database:
• Knowledge database:
• Frequently asked questions (FAQ).
• Instructions for use of applications (HOW TO).
• User documentation and detailed instructions.
• Access to literature related to training.
• Access to urgent information in real time via a telephone

exchange.

• Information on eliminated defects.

ISARR IT system (9)

System login process for users

• Filling of the form Access application for the ISARR.
• Password for the digital certificate.
• Username and password for access to modules of the

ISARR system.

• Username and password for access to the CPU web

application (http://projects.ipmit.si/sites/cpu).

ISARR IT system (10)

Key information:

Web page:

http://projects.ipmit.si/sites/cpu

Telephone assistance (Mon. - Fri., 8 a.m. - 4 p.m.):

00386 1 3009 803

User roles - MVP module

• Lead beneficiary:
• Reviewing

information about your unit (activities, invoices, reports, goals),

• Reviewing

information about

• ther

partners (beneficiaries),

Data entering via the MVP module (1)

(beneficiaries),

• Reviewing the financial plan of the entire operations,
• Invoice entry and invoice application,
• Creation of individual partner reports (AfR - ZzI) and
• verall operation reports (LB AfR - ZzP).

* The lead beneficiary of the operation also uses the MVP module in the role of a beneficiary, on the level of a single unit.

User roles - MVP module

• Unit benefitiary (partner):
• Reviewing

information about your unit (activities, invoices, reports, goals),

• Reviewing the financial plan of your unit,

Data entering via the MVP module (2)

• Reviewing the financial plan of your unit,
• Invoice entry and invoice aplication,
• Preparing partner reports (AfR - ZzI).

Creation of a partner report – (AfR or ZzI)

When kreating a partner report (ZzI) the application automatically gathers all selected invoice aplications, which fit the following criteria:

• Invoice aplications were entered by partners or by the lead

partner.

Data entering via the MVP module (3)

• Activities or tasks, which the invoice aplication is asigned to must

be completed or with the status “continuous payments”.

• Invoice aplication is not asigned to any existing report.
• The invoice declaration was not yet reimbursed to the partner

(prevention of double financing).

Creation of overall reports – (LB AfR or ZzP)

When creating an overall report for the operation (ZzP) the application automatically gathers all selected partner reports (ZzI) which fit the following criteria:

• Partner reports (ZzI) were created by partners or by the lead

partner.

Data entering via the MVP module (4)

partner.

• Partner reports (ZzI) were confirmed by the controller.
• Partner reports (ZzI) were not asigned to any other overall report

(ZzP).

User roles - MČS module

• Administrator (ETC):
• Viewing data at the instrument level.
• Controller (national controller):
• Control review of claims.

Utilisation of funds via the MČS module (1)

• Control review of claims.
• Editing AfR (ZzI) (excluding, decreasing documents,

entering other sources and retransferring costs).

• Financial officer (ETC administrator):
• Financial review of claims.
• Preparing and possible linking of orders to the AfR (ZzI).
• Approving claims (PA):
• Authorisation and certification of the LB AfR (ZzP).

Utilisation of funds via the MČS module (2)

act Proces zahtevkov (vsebinski pogled) Partner National FLC Leading partner JTS OU Objective 3 JSRR

Start Preparing ZzI Approving ZzI Preparing ZzP Printout Statement of eligible cost Printout ZzI Payment of the national share based on ZzI Approving ZzP by JTS Approving OzP by OU Registering OzP by JSRR Submitting claim to the EU End Printout Form

• f approval

(OzP) Printout ZzP

Utilisation of funds via the MČS module (3)

act Business Process Model MVP MPP MCS

Start Entry of invoices Preparing ZzI Transfer of ZzI to MČS Editing and approving ZzI Partner Printout ZzI approving ZzI Transfer of approved ZzI to MVP Preparing ZzP Payment of national cofinancing share Transfer ZzP to MČS Leading partner National cofinancer JTS End Printout statement of eligible cost Printout OzP Printout ZzP Approving ZzP by JTS Approving OzP by OU OU

R

Reversible restoring

Partner

• Nat. co-financer

System move by the ISARR

Application for Reimbursement implementation process - Objective 3

Utilisation of funds via the MČS module (3)

PP PD KP PLN PL

VP

CF-IZK

Lead Beneficiary Application for Reimbursement implementation process

• Objective 3

JTS PA (JSRR)

R Reversible restoring

ETC (MA) System move by the ISARR

Utilisation of funds via the MČS module (4)

PD RG

R

OD AVT ZV

CF-IZK

CF CF-PL PP