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Unive rsity Budg e t Pro c e ss Pre se nte d b y the Ac a de mic - - PowerPoint PPT Presentation

Unive rsity Budg e t Pro c e ss Pre se nte d b y the Ac a de mic Affa irs Divisio n Pro vo st Be nso n a nd Mr. J.W. Mye rs No ve mb e r 8, 2012 I. University Budget/Overview GOVERNMENTAL ACCOUNTING Required to keep collected funds


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SLIDE 1

Unive rsity Budg e t Pro c e ss

Pre se nte d b y the Ac a de mic Affa irs Divisio n Pro vo st Be nso n a nd Mr. J.W. Mye rs

No ve mb e r 8, 2012

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SLIDE 2
  • I. University Budget/Overview
  • GOVERNMENTAL ACCOUNTING

– Required to keep collected funds separately – Account for their expenditures separately – Specific purpose/reason to exist – Reserves – unused funds-may not be allowed or may be restricted

  • FUND ACCOUNTING
  • FISCAL YEAR-END
  • Public Perception
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SLIDE 3

Date Event July Six – Year Institutional Plan Submitted to SCHEV August Activity Base Budget Submitted to Department of Planning and Budget (DPB) September DPB Issues Funding Request Instructions Institutional Funding Requests Submitted to DPB October Budget Management Issues Requests for Central Costs and Initiatives Board of Visitors Meeting November Governor, DPB, and Cabinet Review Funding Requests December Governor’s Amended 2012-14 Biennium Budget Submitted to General Assembly January General Assembly (GA) Session Convenes University Amendments Submitted to GA Board of Visitors Meeting February E&G and Auxiliary Initiative Submitted to Office of Budget Management Divisional Budget Discussions and Presentations March Conference Committee Reports General Assembly Session Ends Budget Management Provides Tuition and Fee Information to Executive Mgmt April Governor Signs Appropriation Act Board of Visitors meeting Final Decisions Regarding New Funding Distribution Final Review by Executive Management May Completion of Internal Operating and Personnel Budgets June Board of Visitors meeting DPB & Agencies Implement Appropriation Act

  • II. University Budget Timeline
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SLIDE 4

Chain of Command

BOARD OF VISITORS Accrediting Organizations SCHEV Department of Education Federal Government PRESIDENT Students Parents/General Public University Management VP’s AVP’s, Deans Department Heads Faculty Staff Classified GOVERNOR LEGISLATURE

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SLIDE 5

Types of University Operating Budgets

  • Education & General (E&G) Budgets (1 s)

– Annual budget funded through the Commonwealth general fund & non- general funds

  • Auxiliary Enterprise Budgets (3 s)

– Annual budget funded only from non-general funds and does not receive any state support

  • Others
  • Student Financial Assistance
  • Grants & Contracts/Sponsored Programs
  • Capital
  • Other University
  • ETF
  • Foundation
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SLIDE 6
  • Non General Funds – tuition, room, board,

comprehensive fee, sales and services

  • General Funds – appropriated from the state =

tax dollars

Terminology

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SLIDE 7

Auxiliary Enterprises (3X) Sponsored Programs (5X) Educational and General Programs (1X) Student Financial Assistance

James Madison University

General Fund Tuition & Fees Indirect Cost Federal Agencies State Agencies Counties & Cities Private industry Overhead General Fund Tuition & Fees Fees Sales & Services

Fund Sources

General Fund Non-General Fund Debt

Operating Capital Projects

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SLIDE 8

Programmatic Structure

Educational and General Programs (1x) Student Financial Assistance Auxiliary Enterprises (3x) Sponsored Programs (5x) Instruction Research Public Service Academic Support Student Services Institutional Support Oper & Maint of Plant Scholarships Fellowships Residential Prog Dining Prog Athletics Parking & Transportation Telecommunication Student Health Student Unions & Recreational

Operating Capital Projects

James Madison University

Grants Contracts

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SLIDE 9

James Madison University General Fund Appropriations Per In- State Annual FTE Student Educational and General Updated: May 30, 2012 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 General Fund Appropriation Per Act* CH 951 CH 847 CH 847 CH 781 CH 781 CH 874 CH 879* CH * Education and General 72,343,681 76,504,635 77,821,713 78,821,713 67,043,881 63,577,853 61,715,667 66,728,837 Final General Fund Appropriation 72,343,681 76,504,635 77,821,713 78,821,713 67,043,881 63,577,853 61,715,667 66,728,837 JMU Actual Enrollments 2006-11, 2012 Projected** 11,727 11,973 12,348 12,755 13,085 13,555 13,992 14,364 General Fund Per Instate Annual FTE Student $ 6,169 $ 6,390 $ 6,302 $ 6,180 $ 5,124 $ 4,690 $ 4,411 $ 4,646 Change over prior year $ 221 $ (88) $ (122) $ (1,056) $ (434) $ (279) $ 235 Change from FY 2005-06 $ (1,758) $ (1,523) * Including Permanent Central Transfers and Does Not Include Annual Interest Yield and One-time Salary/Fringe Changes ** Projected Annual FTE per Institutional Research as of 1-7-12

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SLIDE 10

Funding Picture

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SLIDE 11

FY 2006 FY 2013

Education & General Funding Shift

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SLIDE 12

Consumer Price Index

Virginia Undergraduate: 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 Tuition & Mandatory E&G Fees 1,586 1,728 2,420 2,752 2,998 3,228 3,420 3,556 3,734 4,182 4,642 4,862 Tuition & Mandatory E&G % Change 9.0% 40.0% 13.7% 8.9% 7.7% 5.9% 4.0% 5.0% 12.0% 11.0% 4.7% Comp Fee 2,508 2,560 2,638 2,724 2,888 3,062 3,246 3,408 3,510 3,678 3,806 3,946 Comp Fee % Changes 2.1% 3.0% 3.3% 6.0% 6.0% 6.0% 5.0% 3.0% 4.8% 3.5% 3.7% Total Commuter 4,094 4,288 5,058 5,476 5,886 6,290 6,666 6,964 7,244 7,860 8,448 8,808 Room & Board 5,458 5,568 5,736 5,880 6,124 6,496 6,836 7,172 7,386 7,700 8,008 8,288 R&B Percentage Change 2.0% 3.0% 2.5% 4.1% 6.1% 5.2% 4.9% 3.0% 4.3% 4.0% 3.5% Total On-Campus 9,552 9,856 10,794 11,356 12,010 12,786 13,502 14,136 14,630 15,560 16,456 17,096 3.2% 9.5% 5.2% 5.8% 6.5% 5.6% 4.7% 3.5% 6.4% 5.8% 3.9% CPI % Change 2.28% 2.66% 3.39% 3.23% 2.85% 3.84%

  • 0.36%

1.64% 3.16% 2002-03 - 2010-11 CPI % Change Average 2.52% 2002-03 - 2010-11 Comp Fee % Change Average 4.4% 2002-03 - 2010-11 R&B % Change Average 3.9% Consumer Price Index

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SLIDE 13

1990-91 1991-92 1992-93 1993-94 1994-95 1995-96 1996-97 1997-98 Virginia Undergraduate: Tuition & Mandatory E&G Fees 1,462 1,598 1,742 1,830 1,878 1,932 1,940 1,940 Comp Fee 1,600 1,700 1,834 1,968 2,022 2,082 2,164 2,208 Total Commuter 3,062 3,298 3,576 3,798 3,900 4,014 4,104 4,148 Room & Board 3,908 4,102 4,284 4,400 4,544 4,576 4,666 4,842 Total On-Campus 6,970 7,400 7,860 8,198 8,444 8,590 8,770 8,990 NonVirginia Undergraduate: Tuition & Mandatory E&G Fees 4,545 4,950 5,406 5,682 5,972 6,212 6,416 6,608 Technology Fee

  • Comp Fee

1,600 1,700 1,834 1,968 2,022 2,082 2,164 2,208 Total Commuter 6,145 6,650 7,240 7,650 7,994 8,294 8,580 8,816 Room & Board 3,908 4,102 4,284 4,400 4,544 4,576 4,666 4,842 Total On-Campus 10,053 10,752 11,524 12,050 12,538 12,870 13,246 13,658 Tuition & Mandatory E&G Fees 1,462 1,598 1,742 1,830 1,878 1,932 1,940 1,940 Comp Fee 1,600 1,700 1,834 1,968 2,022 2,082 2,164 2,208 Total Commuter 3,062 3,298 3,576 3,798 3,900 4,014 4,104 4,148 Tuition & Mandatory E&G Fees % of Total Commuter Cost Comp Fee % of Total Commuter Cost

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SLIDE 14

1998-99 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 Virginia Undergraduate: Tuition & Mandatory E&G Fees 1,982 1,586 1,586 1,586 1,728 2,420 2,752 2,998 Comp Fee 2,274 2,340 2,414 2,508 2,560 2,638 2,724 2,888 Total Commuter 4,256 3,926 4,000 4,094 4,288 5,058 5,476 5,886 Room & Board 5,008 5,182 5,290 5,458 5,568 5,736 5,880 6,124 Total On-Campus 9,264 9,108 9,290 9,552 9,856 10,794 11,356 12,010 NonVirginia Undergraduate: Tuition & Mandatory E&G Fees 6,786 7,016 7,260 7,922 8,734 10,464 11,696 12,434 Technology Fee 196 176 176 176 178 178

  • Comp Fee

2,274 2,340 2,414 2,508 2,560 2,638 2,724 2,888 Total Commuter 9,256 9,532 9,850 10,606 11,472 13,280 14,420 15,322 Room & Board 5,008 5,182 5,290 5,458 5,568 5,736 5,880 6,124 Total On-Campus 14,264 14,714 15,140 16,064 17,040 19,016 20,300 21,446 Tuition & Mandatory E&G Fees 1,982 1,586 1,586 1,586 1,728 2,420 2,752 2,998 Comp Fee 2,274 2,340 2,414 2,508 2,560 2,638 2,724 2,888 Total Commuter 4,256 3,926 4,000 4,094 4,288 5,058 5,476 5,886 Tuition & Mandatory E&G Fees % of Total Commuter Cost 40.3% 47.8% 50.3% 50.9% Comp Fee % of Total Commuter Cost 59.7% 52.2% 49.7% 49.1%

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SLIDE 15

2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 Virginia Undergraduate: Tuition & Mandatory E&G Fees 3,228 3,420 3,556 3,734 4,182 4,642 4,862 Comp Fee 3,062 3,246 3,408 3,510 3,678 3,806 3,946 Total Commuter 6,290 6,666 6,964 7,244 7,860 8,448 8,808 Room & Board 6,496 6,836 7,172 7,386 7,700 8,008 8,288 Total On-Campus 12,786 13,502 14,136 14,630 15,560 16,456 17,096 NonVirginia Undergraduate: Tuition & Mandatory E&G Fees 13,174 14,140 15,050 15,866 16,946 17,932 18,850 Technology Fee

  • Comp Fee

3,062 3,246 3,408 3,510 3,678 3,806 3,946 Total Commuter 16,236 17,386 18,458 19,376 20,624 21,738 22,796 Room & Board 6,496 6,836 7,172 7,386 7,700 8,008 8,288 Total On-Campus 22,732 24,222 25,630 26,762 28,324 29,746 31,084 Tuition & Mandatory E&G Fees 3,228 3,420 3,556 3,734 4,182 4,642 4,862 Comp Fee 3,062 3,246 3,408 3,510 3,678 3,806 3,946 Total Commuter 6,290 6,666 6,964 7,244 7,860 8,448 8,808 Tuition & Mandatory E&G Fees %

  • f Total Commuter Cost

51.3% 51.3% 51.1% 51.5% 53.2% 54.9% 55.2%

Comp Fee % of Total Commuter Cos

48.7% 48.7% 48.9% 48.5% 46.8% 45.1% 44.8%

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SLIDE 16

Tuition & Auxiliary Fee In-State Dollars Split

1,728 2,420 2,752 2,998 3,228 3,420 3,556 3,734 4,182 4,642 4,862 2,560 2,638 2,724 2,888 3,062 3,246 3,408 3,510 3,678 3,806 3,946 $0 $1,000 $2,000 $3,000 $4,000 $5,000 $6,000 $7,000 $8,000 $9,000 $10,000 2002-03 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 In-State Tuition Comprehensive Fee

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SLIDE 17

Tuition & Auxiliary Fee In-State Percentage Split

40.3% 47.8% 50.3% 50.9% 51.3% 51.3% 51.1% 51.5% 53.2% 54.9% 55.2% 59.7% 52.2% 49.7% 49.1% 48.7% 48.7% 48.9% 48.5% 46.8% 45.1% 44.8% 0.0% 20.0% 40.0% 60.0% 80.0% 100.0% 120.0% 2002-03 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 In-State Tuition % of Commuter Cost Comprehensive Fee % of Commuter Cost

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SLIDE 18

Tuition and Auxiliary Fee Distribution

0.00% 10.00% 20.00% 30.00% 40.00% 50.00% 60.00% 70.00% 1990- 91 1991- 92 1992- 93 1993- 94 1994- 95 1995- 96 1996- 97 1997- 98 1998- 99 1999- 00 2000- 01 2001- 02 2002- 03 2003- 04 2004- 05 2005- 06 2006- 07 2007- 08 2008- 09 2009- 10 2010- 11 2011- 12 2012- 13 E&G Fees Auxiliary/Comp Fee

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SLIDE 19

In-State Dollar Distribution with Appropriations

6,169 6,390 6,302 6,180 5,124 4,690 4,411 4,646 2,998 3,228 3,420 3,556 3,734 4,182 4,642 4,862 2,888 3,062 3,246 3,408 3,510 3,678 3,806 3,946 2,000 4,000 6,000 8,000 10,000 12,000 14,000 16,000 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 Comprehensive Fee In-State Tuition In-State Appropriation

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SLIDE 20

In-State Percent Distribution with Appropriations

51.17% 50.39% 48.60% 47.02% 41.43% 37.37% 34.30% 34.53% 24.87% 25.46% 26.37% 27.05% 30.19% 33.32% 36.10% 36.14% 23.96% 24.15% 25.03% 25.93% 28.38% 29.31% 29.60% 29.33% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 Comprehensive Fee In-State Tuition In-State Appropriation

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SLIDE 21

Tuition Out-of-State Dollars Split

12,434 13,174 14,140 15,050 15,866 16,946 17,932 18,850 2,888 3,062 3,246 3,408 3,510 3,678 3,806 3,946

  • 5,000

10,000 15,000 20,000 25,000 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 Comp Fee Tuition & Mandatory E&G Fees

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SLIDE 22

Tuition Out-of-State Percentage Split

81.15% 81.14% 81.33% 81.54% 81.88% 82.17% 82.49% 82.69% 18.85% 18.86% 18.67% 18.46% 18.12% 17.83% 17.51% 17.31% 0.00% 20.00% 40.00% 60.00% 80.00% 100.00% 120.00% 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 Comp Fee Tuition & Mandatory E&G Fees

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SLIDE 23

In-State and Out-of-State Undergraduate Tuition, Required Fees and Room and Board for Virginia’s State-Supported Institutions of Higher Education, 2012-2013

Rank 1 UVA 10,066 $ UVA 36,078 $ VMI 6,955 $ CNU 9,728 $ CWM 22,888 $ UVA 47,437 $ 2 VT 9,250 $ CWM 32,552 $ CWM 4,792 $ VSU 9,680 $ VMI 21,568 $ CWM 46,662 $ 3 CWM 8,778 $ VMI 26,856 $ LU 4,710 $ UVAW 9,440 $ UVA 21,425 $ VMI 41,544 $ 4 VCU 7,943 $ GMU 25,154 $ CNU 4,328 $ UVA 9,419 $ CNU 20,300 $ GMU 36,444 $ 5 GMU 7,010 $ VT 24,242 $ JMU 3,946 $ CWM 9,318 $ LU 19,338 $ VT 33,169 $ 6 VMI 6,880 $ VCU 21,970 $ UVAW 3,532 $ UMW 8,840 $ VCU 18,633 $ VCU 32,660 $ 7 UMW 6,468 $ ODU 20,101 $ NSU 3,320 $ VCU 8,748 $ GMU 18,300 $ UVAW 31,915 $ 8 CNU 6,244 $ UVAW 18,943 $ ODU 3,229 $ GMU 8,680 $ VT 18,177 $ LU 31,668 $ 9 LU 6,180 $ JMU 18,850 $ RU 2,834 $ ODU 8,547 $ UMW 18,086 $ JMU 31,084 $ 10 RU 5,756 $ UMW 18,782 $ UMW 2,778 $ LU 8,448 $ UVAW 17,547 $ ODU 30,702 $ 11 ODU 5,221 $ LU 18,510 $ VSU 2,684 $ JMU 8,288 $ VSU 17,100 $ UMW 30,400 $ 12 JMU 4,862 $ RU 17,326 $ GMU 2,610 $ NSU 8,130 $ JMU 17,096 $ CNU 29,850 $ 13 VSU 4,736 $ NSU 17,040 $ VCU 1,942 $ RU 7,881 $ ODU 16,997 $ NSU 28,494 $ 14 UVAW 4,575 $ CNU 15,794 $ UVA 1,940 $ VMI 7,733 $ RU 16,471 $ RU 28,041 $ 15 NSU 3,540 $ VSU 13,704 $ VT 1,673 $ VT 7,254 $ NSU 14,990 $ VSU 26,068 $ Total OS IS Tuition and Mandatory E&G Fees OS Tuition and Mandatory E&G Fees Mandatory Non-E&G Fees Average Room and Board

(1)

Total IS

(1) JMU Approved Room & Board - 14 meal plan * Source: SCHEV, “2012-13 Tuition & Fees at Virginia’s State-Supported Colleges and Universities”

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SLIDE 24

$2.5 $2.9 $25.7 $26.3 $36.9 $39.1 $69.1 $77.5 $174.2

$- $20.0 $40.0 $60.0 $80.0 $100.0 $120.0 $140.0 $160.0 $180.0 $200.0

Parking Fee Miscellaneous Revenue Other Sales & Services Room Fee Sponsored Programs Board Fee Comprehensive Fee General Fund Tuition

FY 2013 Revenue Sources: $454.3 Million

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SLIDE 25

2012-13 Budget Summary (Millions)

2011 - 12 2012-13 $ Change Education & General 226.4 243.5 17.1 Auxiliary Enterprises 154.8 162.7 7.9 Financial Aid 10.4 11.1 0.7 Sponsored Programs 36.9 36.9

  • Total Operating

428.5 $ 454.2 $ 25.7 $

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SLIDE 26

New Money

  • Allocation of new money in recent years

– Replace lost state funding – Fringe benefit increases (variable) – Health insurance – Utilities – New positions to support enrollment growth and/or new programs – Lab fees – other

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SLIDE 27

Salaries & fringe benefits changes 8,135,316 Academic instruction & support (staffing and operating) 6,557,377 Other central funding issues – changes in debt service, rent, postal 1,940,612 telecom, utilities, contracts, and facilities maintenance Financial aid (GF & NGF) 706,666 New facilities operating & maintenance 597,341 Operations (staffing and support) 578,075 Undergraduate and graduate scholarships 273,659 Reallocation (933,998) Total 2012-13 Allocation 17,855,048 $

2012-13 Education & General Funding Allocation Changes

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SLIDE 28

2012-13 E&G Expenditure Budget By Category

Instruction & Academic Support 67.3% Institutional Support 14.4% Physical Plant 12.4% Student Services 5.5% Public Service 0.4%

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SLIDE 29

2012-13 % of

Auxiliary Enterprises Beginning Budget Budget Dining Services 50,866,220 31.26% Athletics 35,700,271 21.94% Residential Services 28,199,897 17.33% Student Union and Recreation Services 16,702,537 10.27% Other Services 9,590,314 5.89% Central Mandatory/General Reserves 6,625,749 4.07% Transportation - Parking and Bus 5,060,882 3.11% Student Health Services 4,085,489 2.51% International Programs 3,585,737 2.20% Bookstore and Copy Center Operations 1,424,000 0.88% Telecommunication 862,520 0.54% Total* 162,703,616 $ 100.0% *Includes approximately $9.5 million in transfer payments to E&G units for services (e.g. payroll, A/P, maintenance) provided

2012-13 Total Auxiliary Funding Allocations

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SLIDE 30

Central funding issues – changes in areas such as utilities, rent, facilities maintenance costs, bus, and 1,893,060 contractual obligations (ARAMARK) Operations (Staffing & Support) 1,869,048 Debt Service and Mandatory Reserves 2,039,415 Salary & Fringe Benefits 1,645,622 Scholarships & Financial Aid 503,933 Total 2012-13 New Funding Allocation 7,951,078 $

2012-13 Auxiliary Funding Allocation Changes

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SLIDE 31

Historical State Fringe Rates

James Madison University History of State Fringe Rates Description 2001 Costs 2002 Costs 2003 Costs 2004 Costs 2005 Costs 2006 Costs 2007 Costs 2008 Costs 2009 Costs 2010 Costs* FY2011 FY2012 FY2013 FY2014 VRS 10.22% 9.24% 5.00% 8.77% 8.91% 8.91% 10.74% 11.15% 11.23% 11.26% 11.58% 6.58% 8.76% VALORS 21.15% 21.15% 17.00% 18.95% 21.99% 21.99% 19.96% 20.86% 19.23% 19.23% 18.09% 13.90% 14.80% Social Security 7.65% 7.65% 7.65% 7.65% 7.65% 7.65% 7.65% 7.65% 7.65% 7.65% 7.65% 7.65% 7.65% Group Life Insurance 0.80% 0.80% 0.00% 0.00% 0.00% 0.00% 1.13% 1.00% 0.82% 0.79% 1.02% 1.02% 1.19% Health Insurance 3,625 $ 3,856 $ 4,585 5,318 $6,068 $6,800 7,480 $ 7,854 $ 7,854 $ 7,854 $ 8,124 $ 8,164 $ 9,152 $ Retiree Health Insurance 1.12% 1.21% 0.89% 0.89% 1.04% 1.04% 1.07% 1.20% 1.18% 1.00% 0.99% 0.99% 0.99% Long Term Disability State 0.83% 0.83% 1.07% 1.07% 1.65% 1.65% 1.78% 2.00% 1.94% 1.00% 0.66% 0.66% 0.66% Long Term Disability VALORS 1.10% 1.10% 1.42% 1.42% 1.65% 1.65% 1.78% 2.00% 1.94% 1.00% 0.66% 0.66% 0.66% ORP PLAN 1 10.40% 10.40% 10.40% 10.40% 10.40% 10.40% 10.40% 10.40% 10.40% 10.40% 10.40% 10.40% 10.40% ORP PLAN 2 8.50% 8.50% 8.50% Deferred Compensation 480 $ 480 $ 480 $ 480 $480 $480 480.00% 480.00 $ 480.00 $ 480.00 $ 240.00 $ 480.00 $ 480.00 $ 480.00 $ 80,400 $ 84,900 $ 84,900 $ 87,900 $ 90,000 $ 94,200 $ 97,500 $ 102,000 $ 106,800 $ 102,000 $ 106,800 $ 110,100 $ 2010-2012 Bi 2012-2014 Bi 2008-10 Bi 2000-02 Biennium 2002-04 Bi 2004-06 Bi 2006-08 Bi

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SLIDE 32

Grants and Contracts

  • Not one large group of homogeneous orgs,

but individual grants and contracts

  • VERY limited shifting
  • R-1’s (California, others)
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SLIDE 33

Capital Projects

  • Not one large group of homogeneous orgs,

but individual grants and contracts

  • NO shifting
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SLIDE 34

Concluding Thoughts

  • 1. Changes in fee distribution over the years
  • 2. Auxiliaries pay E&G for services
  • 3. Certain shifts allowed between fund groups
  • 4. In general, state does not allow the roll

forward of E&G funds at fiscal year end or else restricts them