Tribunal physical safety & security Sian Leathem, Registrar - - PowerPoint PPT Presentation

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Jun 10, 2023 153 likes •281 views

Tribunal physical safety & security Sian Leathem, Registrar COAT National Conference June 2018 www.aat.gov.au // www.aat.gov.au Security & operational requirements: hearing rooms Achieving the right balance Risk

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www.aat.gov.au //

Tribunal physical safety & security

Sian Leathem, Registrar COAT National Conference June 2018

www.aat.gov.au

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Security & operational requirements: hearing rooms

Achieving the right balance
Risk management influencing design

elements

Layered approach to security from lodgement,

through hearing and decision, and post decision.

2 Taking care of your physical safety // Security versus Operational Requirements

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83 Clarence Street, Sydney

3 Taking care of your physical safety // Reception area

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83 Clarence Street, Sydney

4 Taking care of your physical safety // Reception

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AAT hearing room - standard

5 Taking care of your physical safety // AAT Hearing Room

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AAT hearing room- formal

6 Taking care of your physical safety // AAT Hearing Room

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Security features

Duress activates Mimic Alarm panel, alerts monitoring centre & SMS text is

sent to nominated staff and security guard. This produces a quick response.

Visual indicators in hearing rooms provide assurance to a member that alarm

has been activated and staff will respond.

7 Taking care of your physical safety // Security Features

Fixed duress alarm buttons under desk Wireless duress alarm keypad

Discreet lights indicate alarm activated or situation in another hearing room.

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Security features

Removing yourself from a potentially dangerous situation
Access to a secure corridor
Instilling confidence in Members and Staff

8 Taking care of your physical safety // Security Features

One press for lock door and alarm activation and Test functions. Option to lock door without activating duress alarm.

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Threat of self-harm

Procedures in place addressing duty of care
Privacy considerations
Guidance & options for staff to consider for off-site

situations

Well-being for Member and Staff –

Employee Assistance Programs and support

9 Taking care of your physical safety // Security Features

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Social media & security concerns

Managing expectations with Members on social media
Limiting personal and contact information
Australian Government website –

Stay Smart On Line

AFP - Personal Guide to Safety and Security
Security staff and WHS available to discuss concerns and provide advice

10 Taking care of your physical safety // Security Considerations

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Asset management & security nexus

Asset Management Framework: Policy, Procedures & Controls
Communication and training to relevant business areas
Controls and assigned responsibilities are crucial
Audits –

formal and ad hoc

Checks and balances; division of labour among Business Support, Finance,

and IT. Independent review by Audit and Risk Committee.

11 Taking care of your physical safety // Security Considerations

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Additional security considerations

Higher levels of security –

have options available to implement

Ensure a threat and incident register is current
Stress to Members and Staff to raise concerns early
Security Adviser, Risk Manager, or WHS Officer to register incidents,

monitor trends, and provide advice

12 Taking care of your physical safety // Security Considerations