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+ Travel Smart Travel Safe! A business travellers guide to staying - - PowerPoint PPT Presentation
+ Travel Smart Travel Safe! A business travellers guide to staying - - PowerPoint PPT Presentation
+ Travel Smart Travel Safe! A business travellers guide to staying healthy, safe and happy on the road. + + 1. Use A Travel Agent Help in emergency when you NEED to get home Allows you to focus on what is important You do
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- 1. Use A Travel Agent
- Help in emergency when you NEED to get home
- Allows you to focus on what is important
- You do your job… they’ll do theirs
- Ensure your agent has a 24-hour help line
- Agents send you travel alerts re: cancellations,
airline strikes, natural disasters, safety related issues (terrorist attack, political unrest)
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+2. Travel Insured
Ensure you have your free
Guard.me medical coverage (if you use them)
Reminder of 24 hour mental
health support
Program representative (ie:
Jamie) number in your phone
Carry your card with you
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- 3. Research &
Plan
Ensure your passport is valid for 6 months to 1 year
depending on where you go
Note that Nexus can be renewed up to one year in
advance (current wait time is over three months)
Confirm entry visa requirements Visit www.travel.gc.ca/travelling/advisories to see
if there are any alerts
Ensure you have the correct travel adapter Confirm currency, anticipate cash required and
bring with it with you (don’t assume you can easily
- btain in country)
Know which apps, websites etc are accessible in
that country (ie China many things won’t work like DropBox, Google, Facebook)
Research dress codes in the country you’re in so
you aren’t over/underdressed
Utilize the hotel concierge: nearest convenience
store? What can I do with my free time? Safe areas/routes to walk or run?
Pack a perfect carry-on – ensure you have one
- utfit and everything you need to look your best
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- 4. Travel with
Colleagues
- Liaise well in advance to find out
where your colleagues are going
- Book the same flights/hotels
- Share transportation costs
- Safety in numbers
- Companionship… travel
depression is real
- Excellent Pro-D opportunity
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+5. Transportation Overseas
Know expected cost and
length of trip from airport to hotel (contact concierge via email for advice)
Use Google or Maps.Me to
determine travel timeframe for appointments (not always reliable so leave extra time)
Hotel car, taxis, ride sharing
- r public transit.. what’s
best?
Consider hotel car if
arriving late at night, in a new country or if travelling alone
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- 5. Transportation Overseas
- Take hotel card before leaving hotel to show a
taxi driver or if you need to call for help
- Utilize concierge to advise safe taxi options and
travel times
- Ensure the meter is turned on the taxi
- Ask in advance if the taxi takes credit card
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- 6. Travel Safety &
Communication Plan
- Share plan with two in-District people and two
personal contacts
- Carry paper and electronic copies
- Dates of trip
- Flight itinerary
- Hotel information
- Attach your passport and medical insurance info
- Provide the contact info of colleagues you are
travelling with
- Confirm location of emergency exit and stairs in
your hotel and do not use elevator in the event of a fire, terrorist attack, etc.
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- 6. Travel Safety &
Communication Plan
- Who will support me overseas if I am sick or
injured?
- Review CAPS-I Safety Abroad form with Senior
Management
- Register yourself and trip with
www.travel.gc.ca
- Add Consular Assistance to your contacts:
Email: sos@international.gc.ca Tel: +1.613.996.8885 (call collect) SMS (Text): 613.209.1233
- Contact Australian or British Embassy if you
cannot reach Canadian
- AM/PM and take-off/landing check-in using a
group chat with your two in-District contacts
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+Sample Travel Safety Plan
Hi Mark (Husband) and Brenda (Mom), Re: Travel Safety Plan: Hanoi and HCMC, Vietnam & Seoul, South Korea March 6-20, 2018 As per our departmental protocol for travel safety, you are both my emergency contacts. Here are your contacts within Surrey should you need to discuss an emergency – they are copied on this email.
- Mr. Neder Dhillon, Director of Instruction:
778.772.2963
- Ms. Danielle Warren, Associate Manager:
778.772.5023 Please find attached the following information that I request you keep on file until my safe return home:
- Passport picture page
- Overseas medical insurance information
Note I have also registered this trip with our Canadian Government at the Travel.gc.ca website: https://travel.gc.ca/travelling/registration
Hotel Information
March 7-10, 2018 Intercontinental Hanoi Westlake - www.ihg.com/intercontinental/hotels/us/en/h anoi/hanhb/hoteldetail
March 10-16, 2018 Intercontinental Asiana Saigon - www.ihg.com/intercontinental/hotels/us/en/h
- -chi-minh-city/sgnha/hoteldetail
Mach 16-20, 2018 Intercontinental Seoul Grand Parnas - www.ihg.com/intercontinental/hotels/us/en/s eoul/seoha/hoteldetail Flight Information AIR - Air Canada Flight AC63 Depart Vancouver YVR: 12:15 PM, Tue, March 6 Arrive Seoul, S. Korea ICN : 4:20 PM, Wed, March 7
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+7. Phone
Overseas phone plan vs local
SIM card
Use airplane mode and wifi
within hotel (if you don’t need to be available for calls)
Consider a portable wifi device Ensure your phone is fully
charged at the time of deplaning
Carry all charging cords and a
portable charger in your carry-
- n
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- 8. Care of Cash, Cards &
Passport
- Only carry photo ID, one credit card, medical
insurance card, hotel card and what cash you need that day
- PUT IN HOTEL SAFE: passport, another credit
card, debit card, remainder of your cash and $200 USD (to get out of jam) and all other cards
- Exception: some countries require you to carry
your passport on your person (ie: China)
- Copy cards (front and back) and passport and
leave a copy at home (in case lost or stolen)
- Program the number to cancel credit card into
your phone
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+Don’t be a Costanza…..
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- 9. Personal Safety
- Be aware of your surroundings
- Limit jewellery and things of value
- Wear a purse or bag across body with leather/slash-proof
strap
- Know how to contact Consulate or Embassy and police in the
country you are visiting – contact the British or Australian if need be
- Look back when exiting somewhere (restaurant/taxi) to
ensure you have your belongings
- If you are mugged don’t fight back and consider carrying a
‘dummy’ wallet you can hand over with minimal cash
- Avoid areas with large crowds or obvious demonstrations
- Never leave your drink unattended
- Ensure you know where you are and how to get back to your
hotel yourself (do not rely solely on an agent or a colleague)
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+It’s OK to Say “No” to…
Certain foods (claim to
be allergic)
Alcohol (claim allergic,
- n antibiotics)
Excessive drinking Going out alone with
agents
Going out at night
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+10. Medical Prep and Travel Kit
Talk to you Doctor several months in
advance of travel season
Don’t assume you can find what you
need overseas
Language issues re: type of
prescription and dosage
Vaccinations (Hep A/B, Ducarol,
Typhoid): general and country- required
Obtain prescriptions you can fill and
take with you like antibiotics
Discuss ways to prevent illness and
infection
Carry all prescribed medication in
your carry-on in the original prescription container – ensure you have enough
Double-check country restrictions for
allowable medications (ie: Indonesia does not allow all medication and you can be arrested)
Carry extra glasses or contacts – bring
your prescription with you
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Exclusive
Angela Olson
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+Medical Kit Contents
Travel Medical Kit
Ibuprofen (muscle pain) Acetaminophen (fever) Cold and Sinus medication Pepto Bismol Imodium (diarrhea) Allergy medication Thermometer Polysporin-infused Bandaids Lipbalm Hand sanitizer Throat lozenges Eye drops Antibiotic (ie:
Ciprofloxacin/Azithromycin)
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+Useful Apps
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+TripCase
Get updates on flight status Alerted with gate changes Travel alerts re:
weather/safety
Share access with colleagues
- r loved ones
SLIDE 22 +WhatsApp
Allows you to create groups
regardless of iPhone or Android
Communication over wifi vs
data
Also can use for calls Alternatives in other countries
(ie: WeChat in China or Kakao Talk in Korea)
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+Maps.Me
Similar to Google maps without
use of data
Provides offline maps using
OpenStreetMap data
Maps and all built-in features like
search, bookmarks and route planning work completely offline and do not require internet connection
Includes driving and walking
directions
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+Ride Sharing
Less expensive alternative to
taxis
Often there are specific or
better recognized ride- sharing apps by country (ie: Grab in S.E Asia or MyTaxi in Germany)
www.smartertravel.com/best-
uber-alternatives-around- world/
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+Air Canada
Check in Track in-bound flight Flight status updates Gate change alerts See wait-list for upgrades
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+Currency Convertor
Easily punch in local
currency to compare
Create a cheat-sheet
for your wallet as alternative to using phone
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Questions, Discussion & Ideas
As technology, travel and new markets emerge and evolve we need your updated ideas!
Angela Olson, Surrey, BC
- lson_angela@surreyschools.ca