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12/4/2014 Williamsville Athletic Field Click to edit Master title style Work Group Click to edit Master subtitle style November 25, 2014 To Tonight: Click to edit Master title style Click to edit Master subtitle style Review final scope of the

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Williamsville Athletic Field Work Group

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To Tonight:

  • Review final scope of the project
  • Review process to reach this point
  • Discuss communications plan
  • Discuss Board meeting presentation
  • Discuss needed additional items
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Keith Boardman Richard Bubar Derrick Castronova Gary Collichio Mark Defillipo Christopher Durr Mary Ferenczy Steve Ferenczy Patrick Greeley Ed Greenway Mary‐Diana Pouli Dan Quinlan

  • Dr. Donald Reed

Renee Skibitsky Paul Stasiak Peter Sugg Scott Taylor Bob White Denise Williams

Wo Work Gr Group

  • up Me

Member mbers

District Office Staff: Scott Martzloff, Tom Maturski, Chris Mucica, Laurie Coccionitti, Rita Wolff

Joselyn Canaday Denise LaMastra Kevin Lester Jeff Lybrock Jeff Katz Kraig Kurzanski Trey Measer Jim Montgomery Tina Neureuter Colleen O'Connor

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Wo Work Gr Group

  • up Goal

Goals

  • Define district‐wide project
  • Develop fiscally responsible plan to

support project

  • Build support/buy‐in for the project

 Parents  Boosters  WCSD Staff  Student Athletes  Community

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TIM TIMELINE LINE

Introduction Brainstorm Project Scope

JUNE 2014

Develop Prelim Plan Architect Financing

SEPTEMBER 2014

Refine Plan Get Final Input Architect Committee Presentation

OCTOBER 2014 NOVEMBER 2014

Submit Plan to Board of Education for consideration

DECEMBER 2014

February: Presentation to the PTSA Council March 2015: Public Forum April/May 2015: Presentations to Community/Business Groups

May 19, 2015 – PUBLIC VOTE

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Me Meet etings gs Hel Held:

  • June 17, 2014
  • July 22, 2014 – Visit to Turf field sites
  • September 16, 2014
  • October 7, 2014 (East & North only)
  • October 21, 2014
  • November 25, 2014
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  • 2014 Spring Home Cancellations: 385

 North High (128) East High (126) South High (131)  Includes V, JV and Modified

  • 2014 Spring Season began March 3; first game played on

any District field was April 22

 43 consecutive days inside, in a parking lot, or cancelled practices

  • $2,525 paid for turf time on other fields when District

fields were unplayable due to rain/snow

 Fall 2013 – Football, Soccer, Field Hockey Spring 2014 – Baseball, Softball, Lacrosse  Depew, Amherst, Gateway Longview, Ralph Wilson Field House  Booster Clubs paid fees

  • Only 1 sectional soccer game played at East High in the

past 7 years

 HS home games moved to Maple East Elementary

FIELD STATS

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Willia lliamsville lle Stud Studen ents ts in in Spo Sports ts

2013 2013‐14 14 Particip rticipation ion Ra Rate

Middle School* 7th ‐ 8th Graders Playing Interscholastic Sports

(includes Modified)

% of Total 7/8 Student Enrollment MILL 184 39.8% CASEY 129 34.2% HEIM 133 38.8% TRANSIT 195 37.4% WCSD‐MS Total 641 37.6%

*Note:

  • Mill Middle students play on South High teams
  • Casey and Heim Middle students play on North High teams
  • Transit Middle students play on East High teams
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Willia lliamsville lle Stud Studen ents ts in in Spo Sports ts

2013 2013‐14 14 Particip rticipation ion Ra Rate

High School HS Students Playing Interscholastic Sports % of Total HS Enrollment SOUTH 501 52.7% NORTH 628 49.2% EAST 550 51.4% WCSD‐HS Total 1,679 51.1%

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Sectional Sectional Titles/ Titles/Awards

New York State “Scholar Athlete School of Distinction” Awards

  • Awarded when all of a high school’s varsity teams earn a

combined team average of 90 or higher for the year

Section VI Titles & State Championships

  • ver the past ten years

6 35 11

X

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2007 2007‐08 08 At Athletic Field Field Study Study

  • Soil tests indicated District soil was “loam” which is not

typically well‐suited for high use athletic fields.

  • Recommendation was made for the District to begin to

actively plan for additional capacity in the coming years.

  • Added water wheels and additional training for our

Grounds staff.

  • “Our review does not specifically name any one field or

location because the issues that exist are more widespread and in need of large scale adjustments.”

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2015

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NOR NORTH Hi High gh Click to edit Master title style

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EA EAST ST Hi High gh

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SOU SOUTH Hi High gh Click to edit Master title style

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Nor North/Case h/Casey Fi Fiel elds ds – S – September 8, 8, 2012 2012

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North/Casey North/Casey Field Fields Click to edit Master title style

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Curr Curren ent St Status of

  • f St

Stad adiu ium Facility cility

Item Date Issues/Notes

Stadium field grass 1998 Center strip down middle replaced Stadium track 1992 Resurfaced once since 1992 Stadium bleachers 1951?/1985 Original frame, aluminum benches in 1985 Press Box 1992 Light Poles 1982 Bases fixed 7‐8 years ago Scoreboard 1985

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The artificial track is showing signs of wear and tear. Several areas near the edge are falling apart, and within the track there are areas in which weeds and grass have begun to grow through.

South’s Track Issues

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Wh Why look

  • ok at

at turf turf?

 Sports played on the field would not be limited to just Football and Lacrosse  Playable earlier and later in the season –(when Pittsford Central Schools investigated the possibility of adding synthetic turf fields, the Athletic Director’s Practice Report estimated the potential for an additional two months of outdoor playable season per year)  Less potential for delays and scheduling conflicts for both District and community  Savings from renting and traveling to out‐of‐district turf sites  Multiple use flexibility  Benefit to athletic practice and Physical Education schedules  Ability to host Sectional Playoffs and other competitions

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Wh Why look

  • ok at

at turf turf?

 Maintain competitive advantage. Our students are not as familiar with playing on turf, which is used for nearly all late round sectional games, as well as regional and state championship level games.  Demand on current grass fields limits the ability of the fields to recover.  A 21st century facility that our community can use and be proud of  Some communities have youth sports complexes and/or turf options available, however this venue does not exist in Williamsville, making the District the main provider of athletic fields.

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Wh Why look

  • ok at

at turf? turf?

 Provides community teams the ability to utilize fields throughout the year without worrying about damaging them for the scholastic athletic seasons.  Of the three high schools in Williamsville, only South currently has lights on their stadium field – making it an ideal location to put turf down and maximize the usage for the facility. Examples:  North vs. East football game in 2013  Playoff games hosted by all three schools  Night games hosted by all three schools  Sectionals and Regionals

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Evolution of Athletic Technology

Cinder tracks All weather tracks Wooden bats Aluminum bats Post bases Break away bases Water filled helmets Air filled helmets Natural grass fields Synthetic turf fields

Wh Why look

  • ok at

at turf? turf? Click to edit Master title style

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A Da Day in in the the lif life…October 23, 23, 2013 2013

 Boys Varsity Soccer – Williamsville South vs. Williamsville East – Sectional game is moved from the East field due to poor conditions and played at Maple East Elementary because it’s the only playable field (besides South, which would cause East to give up home field advantage)  Williamsville North asks to use the South soccer field for a “home” Boys Varsity Sectional game because they do not have a playable field (this would mean our

  • wn Girls Varsity Soccer team would not have a field to practice on the day before
  • ur Sectional match vs. Williamsville East) – game was eventually scheduled to be

played on Depew’s turf field at 8:00pm  All modified sports moved from Mill Middle School to Heim Elementary due to poor field conditions  Sweet Home CSD passes a Capital Project vote to build a new stadium with bleachers, lights, a snack stand, a resurfaced track and an artificial turf field

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Wh Who else else has has artificial artificial turf? turf?

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SO SOUTH Hi High gh Fo Football Field Field

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Curr Curren ent Designs Designs

af after ter gr group

  • up input

nput

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Williamsville Stadium at South High School Click to edit Master title style

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Saf Safety ty & Heal Health th Concerns Concerns

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Synthetic Turf: Crumb Rubber

HEAT STRESS

  • Turf fields absorb heat resulting in surface temperature much

higher than surrounding air

  • Can ameliorate surface temperature by applying water, but

turf heat will begin to increase within 5 minutes of watering and reach original levels within 20 ‐30 minutes

  • No current studies confirm increased heat stress for athletes
  • Recommendations:
  • Provide all students and coaches with information regarding

adequate hydration, relief from heat (e.g., relocation to shady area)

  • Consider the potential for and frequency of high temperatures of

surface prior to installation

Health and Safety Considerations

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INJURY

  • The many changes in turf substances and products complicates

the assessment of how the playing surface impacts injury rates

  • The following risk factors further complicate the rate of injury:
  • Level of competition and skill level of the athlete
  • Age and individual physical characteristics
  • Health history (previous injury and rehabilitation)
  • Shoe type

Synthetic Turf: Crumb Rubber

Health and Safety Considerations

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INJURY (continued)

  • Five studies identified by DOH revealed no significant differences in

injury rates (although reporting rates of injury were limited and were specific to sprains, lacerations and fractures)

  • Increase for abrasions or “turf burns” does exist and are exacerbated
  • r diminished by the type of fiber used
  • Tests to determine the risk of head injury have focused upon the

ability of the surface material to absorb the impact

  • The force of impact for many types of natural & synthetic turf

have tested at levels not associated with serious head injury

  • Frozen natural turf has also tested within acceptable ranges, but

there is no data for frozen synthetic turf

Synthetic Turf: Crumb Rubber

Health and Safety Considerations

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INFECTION

  • No systematic studies have been conducted so definitive

statements cannot be made at this time

  • The data which does exist does not indicate a greater risk of

infection (e.g., MRSA, herpes, hepatitis) when playing on synthetic turf versus natural turf

  • Skin cuts and abrasions contracted on any field are susceptible

to infection and best practices should be followed (e.g., cleaning the wound immediately, seeking prompt medical attention, refraining from sharing personal care items such as towels, soap, razors, etc.)

Synthetic Turf: Crumb Rubber

Health and Safety Considerations

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LATEX ALLERGY

  • Approximately affects 6% of the population
  • There is no evidence of increase risk with synthetic turf

(however, testing has been done with animals only; impact for humans is unknown as it has not been tested nor reported).

Synthetic Turf: Crumb Rubber

Health and Safety Considerations

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CHEMICAL EXPOSURE

  • Can occur in 3 ways:
  • Ingestion (swallowing)
  • Inhalation (breathing it in)
  • Dermal or ocular (contact with the skin or eyes)
  • Exposure is dependent upon:
  • Amount of chemical contact
  • Method of entry into the body
  • Frequency of the contact with the chemical
  • The toxic properties of the chemical

Synthetic Turf: Crumb Rubber

Health and Safety Considerations

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CHEMICAL EXPOSURE (continued)

  • Other factors of influence: age of person, genetic make‐up, general health, exposure to
  • ther chemicals, lifestyle choices.
  • Important determinant is the ability of the chemical to be released from the surface.
  • In theory, the crumb rubber contains all of the chemical additives found in tires (e.g., zinc,

sulfur, carbon black, oils containing PAH, and VOCs (volatile organic chemicals).

  • Ingestion exposure: two studies revealed health risk to children be low.
  • Dermal exposure: one study concluded the health risks to children were unlikely.
  • Inhalation exposure: one study concluded the health risks to children from exposure to

crumb rubber were unlikely. In addition, a separate study looked specifically at inhalation of VOCs under laboratory conditions and determined the concentrations of organic compounds released did not pose a health concern.

  • Advisory: certain types of turf (nylon or nylon‐blend fields) have been shown to contain

lead; synthetic products that do not have elevated lead levels are recommended when installing new fields.

Synthetic Turf: Crumb Rubber

Health and Safety Considerations

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NEXT STEPS:

  • Examine all existing turf products for health & safety data
  • Examine benefits to synthetic turf over natural turf such as:
  • Reduced water consumption
  • Maintenance costs
  • Lifetime of the field (e.g., 5 years for natural turf vs. 8‐10 years for

synthetic depending upon frequency of use and quality of installation)

  • Environmental benefits (e.g., recycling of existing products)
  • Climate considerations

Synthetic Turf: Crumb Rubber

Health and Safety Considerations

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Pr Project’s Financial Financial Im Impact

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Le Level Deb Debt Ser Service ice Plan Plan

The District will add new capital projects only when the amount

  • f General Fund debt pay‐off

would support the funding of debt for a new project. Level Debt Service Plan, initiated in 1996‐97: $5,351,929 Refinancing and debt pay‐off reductions: (575,107) Current General Fund Level Debt Service: $4,776,822

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Capit Capital Re Reserve

  • Approved on May 20, 2014
  • Allows the District to save dollars for the

local share

  • Offsets the portions of the project that

qualify for less NYS aid

  • Funding of approximately $3.8 million now

available for this project

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The The Pr Propos

  • sal

al:

  • Proposition 1: Mechanical, energy efficiency, and
  • ther needed items – NO LOCAL TAX IMPACT
  • Proposition 2: Athletic Field changes at all three sites

with new turf as shown in the schematic – NO LOCAL TAX IMPACT

  • Proposition 3: Restroom facilities at all three sites,

concession stands and lights at North HS and East HS – SMALL LOCAL TAX INCREASE

  • Fitness rooms: To be completed over the next three

years with general fund budget support

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Proposition

  • position #1

#1

Fa Facilities Impr prov

  • vemen

ement Pr Project – A – All Scho Schools

TBD

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Proposition

  • position #1

#1

No cost to local taxpayers

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Prop

  • position
  • sition #2

#2

At Athletic Field Field Impr provem emen ent Pr Proj

  • ject

ect – H – High Schools hools

PROPOSITION # 2

ESTIMATED PROJECT COSTS South High $ 7,497,400 North High $ 7,300,300 East High $ 6,550,900 Total $ 21,348,600

Replacement of crumb rubber with Nike Grind

$ 810,000

Total Turf Project estimated budget

$ 22,400,000

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Proposition

  • position #2

#2

No cost to local taxpayers

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Proposition

  • position #3

#3

At Athletic Field Field Enhancem Enhancemen ents ts

PROPOSITION # 3 LIGHTS CONCESSIONS LAVATORIES

South High

$ ‐ $ 597,000

North High

$ 1,380,000 $ 261,300 $ 400,000

East High

$ 990,000 $ 540,200 $ 400,000

Total Estimated Costs

$ 2,370,000 $ 801,500 $ 1,397,000

Total Funding ‐ Proposition #3

$ 4,568,500

Tax Rate Impact

$ 0.07

Percent Increase of Tax Rate

0.37%

Levy Increase

$ 425,000

Percent Increase of Levy

0.37%

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Proposition

  • position #3

#3 Ta Tax Im Impact

  • On a house assessed at $200,000 the annual

increase would be $9.60 or approximately 80‐cents per month.

  • Proposition #3 could not pass unless Proposition #1

and Proposition #2 both passed.

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Ne Next St Step eps

  • Finalize items for Proposition #1
  • Continue to evaluate the impact of the three

propositions.

  • Consider any minor changes in preparation for

formal Board of Education approval.

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Click to edit Master subtitle style November 25, 2014

Williamsville Athletic Field Work Group