Technical Presentation for Engineering Students Yonsei University - PowerPoint PPT Presentation

Technical Presentation for Engineering Students Yonsei University March 6, 2013

Outline • Technical Communication in General • Academic/Technical Presentation – Outline – Visuals – Script – Verbal Delivery • Common Errors Technical Presentation Yonsei University 1/27 Workshop Use Only

Technical Communication Technical Information  --------------  Author Audience Objective Specific/Concrete Concise Technical Presentation Yonsei University 2/27 Workshop Use Only

Technical Communication • Topic-Oriented • Audience-Oriented – Coverage – Organization – Style – Technical Level Technical Presentation Yonsei University 3/27 Workshop Use Only

Technical Presentation • Speaking vs. Writing • Audience and Environment • Presentation Structure • Time Limit • Visuals • Pronunciation (Key Words) • Dress Rehearsal Technical Presentation Yonsei University 4/27 Workshop Use Only

Outline – Presentation Structure • Answers to: – What – How Presentation Title – Why – Who – When Research Plan – Where Technical Presentation Yonsei University 5/27 Workshop Use Only

Verbal Presentation Realtime Personal Presenter  --- Information ---  Audience Interactive Responsive Technical Presentation Yonsei University 6/27 Workshop Use Only

Message • Key Words • Specific Information • Relevant Data Technical Presentation Yonsei University 7/27 Workshop Use Only

Communication Style • Interactive Communication – Questions – Clarification • Simple Sentences • Jargons x Technical Presentation Yonsei University 8/27 Workshop Use Only

Perspective of Audience • Understandability – Voice – Pace – Noise • Agreeability – Attire – Facial Expressions – Posture Technical Presentation Yonsei University 9/27 Workshop Use Only

Voice Quality • Tone • Volume • Pace • Emphasis Technical Presentation Yonsei University 10/27 Workshop Use Only

Visual Impression • First Impression • Facial Expression • Posture • Body Movement/Management Technical Presentation Yonsei University 11/27 Workshop Use Only

Script • Full Script vs. Key Words • Formal Language • Length - Time Constraint – Irrelevant Details X – Fillers and Clichés X • Cue Cards • Introduction vs. Conclusion Technical Presentation Yonsei University 12/27 Workshop Use Only

Title • Key Words – What – How – Why • Relevance • Noun Compounds Technical Presentation Yonsei University 13/27 Workshop Use Only

Student’s Sample Title 1 Real-Time Face Tracking Techniques Used for the Interaction between Humans and Robots Real-Time Face Tracking for Human-Robot Interaction Real-time Face Tracking for Human-Robot Interaction Using an Particle Filter Technical Presentation Yonsei University 14/27 Workshop Use Only

Student’s Sample Title 2 Invariant Biometric Code Extraction Frequency domain regulation filter for invariant biometric code generation with lattice- structured code pattern Technical Presentation Yonsei University 15/27 Workshop Use Only

Noun Compound Exercise 1 Convert the following full-form noun phrases into noun compounds. 1. A screw jack operated by machine 2. Junctions made of polymer semiconductors 3. A program of research in electrical engineering 4. The control of costs in building projects 5. Tasks involving the handling of materials at low risk 6. An award given for discovering a formula for succeeding at managing the training of engineers in large volume Technical Presentation Yonsei University 16/27 Workshop Use Only

Noun Compound Exercise 2 Unwind the following noun compounds into full-form noun phrases. (This exercise will require some educated guesses.) 1. Charge-coupled devices 2. Roadside breadth-testing surveys 3. An auto entertainment center 4. Land disposal system 5. High-latitude radio transmission 6. On-chip high-voltage generation 7. Semiconductor fabrication process Technical Presentation Yonsei University 17/27 Workshop Use Only

Introduction • Attention Getter – Question – Quotation – Description • Transition • Thesis – Main Idea – Subtopics Technical Presentation Yonsei University 18/27 Workshop Use Only

Visuals - Slides • Visuals as Aids? – Seeing vs. Reading • Milestones • Slides – Simple – Coherent – Consistent – Readable Technical Presentation Yonsei University 19/27 Workshop Use Only

Visuals - Slides • Aids, Not as Distracters – Font Style and Size – Color – Animation • Relevant Supporters – Photos – Graphs – Tables • Sentences? Technical Presentation Yonsei University 20/27 Workshop Use Only

Data Presentation - Figures • Simple Graphs/Charts • Line Graph: < 5 Curves Bar Graph: < 8 Bars • Distinct Patterns for Curves and Bars • X Axis: Independent Variable • Y Axis: Dependent Variable • Informative Caption, Axes Labels and Legends • Scale Units with Multiples Technical Presentation Yonsei University 21/27 Workshop Use Only

Data Presentation - Tables • Comparable Items down Columns • Number Rounding • Number Alignment • Descriptive Caption • Accurate Information: Data and Analysis • Consistency: Symbols, Units of Measure, Labels Technical Presentation Yonsei University 22/27 Workshop Use Only

Verbal Delivery • Confidence as the Expert • Objective of the Presentation • Interactive Communication – Eye Contact – Questions – Movement • Time Limit – Pace • Punch Line Technical Presentation Yonsei University 23/27 Workshop Use Only

Pronunciation • Correct Pronunciation • Stress Points • Loan Words • Greek Letters Technical Presentation Yonsei University 24/27 Workshop Use Only

Dress Rehearsal • Feedback from Live Audience • Self Monitoring • Presentation Setting • Time Check Technical Presentation Yonsei University 25/27 Workshop Use Only

Why Are You Here? • Know your audience. – What do they need? • Know yourself. – What can you offer? How can I meet the needs? Technical Presentation Yonsei University 26/27 Workshop Use Only

Questions and Answers Comments and Questions to Renee Yoon reneeyoon@alum.mit.edu Technical Presentation Yonsei University 27/27 Workshop Use Only