Technical Presentation for Engineering Students Yonsei University - - PowerPoint PPT Presentation

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Technical Presentation for Engineering Students Yonsei University - - PowerPoint PPT Presentation

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Technical Presentation for Engineering Students Yonsei University March 6, 2013 Outline Technical Communication in General Academic/Technical Presentation Outline Visuals Script Verbal Delivery Common Errors

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SLIDE 1

Technical Presentation

for Engineering Students Yonsei University

March 6, 2013

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SLIDE 2
  • Technical Communication in General
  • Academic/Technical Presentation

– Outline – Visuals – Script – Verbal Delivery

  • Common Errors

Outline

Yonsei University

Technical Presentation Workshop Use Only

1/27

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SLIDE 3

Technical Information Author -------------- Audience Objective Specific/Concrete Concise

Technical Communication

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Technical Presentation Workshop Use Only

2/27

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SLIDE 4

Technical Communication

  • Topic-Oriented
  • Audience-Oriented

– Coverage – Organization – Style – Technical Level

Yonsei University

Technical Presentation Workshop Use Only

3/27

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SLIDE 5

Technical Presentation

  • Speaking vs. Writing
  • Audience and Environment
  • Presentation Structure
  • Time Limit
  • Visuals
  • Pronunciation (Key Words)
  • Dress Rehearsal

Yonsei University

Technical Presentation Workshop Use Only

4/27

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SLIDE 6

Outline – Presentation Structure

  • Answers to:

– What – How Presentation Title – Why – Who – When Research Plan – Where

Yonsei University

Technical Presentation Workshop Use Only

5/27

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SLIDE 7

Realtime Personal Presenter ---Information--- Audience Interactive Responsive

Verbal Presentation

Yonsei University

Technical Presentation Workshop Use Only

6/27

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SLIDE 8

Message

  • Key Words
  • Specific Information
  • Relevant Data

Yonsei University

Technical Presentation Workshop Use Only

7/27

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SLIDE 9

Communication Style

  • Interactive Communication

– Questions – Clarification

  • Simple Sentences
  • Jargons x

Yonsei University

Technical Presentation Workshop Use Only

8/27

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SLIDE 10

Perspective of Audience

  • Understandability

– Voice – Pace – Noise

  • Agreeability

– Attire – Facial Expressions – Posture

Yonsei University

Technical Presentation Workshop Use Only

9/27

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SLIDE 11

Voice Quality

  • Tone
  • Volume
  • Pace
  • Emphasis

Yonsei University

Technical Presentation Workshop Use Only

10/27

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SLIDE 12

Visual Impression

  • First Impression
  • Facial Expression
  • Posture
  • Body Movement/Management

Yonsei University

Technical Presentation Workshop Use Only

11/27

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SLIDE 13

Script

  • Full Script vs. Key Words
  • Formal Language
  • Length - Time Constraint

– Irrelevant Details X – Fillers and Clichés X

  • Cue Cards
  • Introduction vs. Conclusion

Yonsei University

Technical Presentation Workshop Use Only

12/27

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SLIDE 14

Title

  • Key Words

– What – How – Why

  • Relevance
  • Noun Compounds

Yonsei University

Technical Presentation Workshop Use Only

13/27

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SLIDE 15

Student’s Sample Title 1

Real-Time Face Tracking Techniques Used for the Interaction between Humans and Robots Real-Time Face Tracking for Human-Robot Interaction Real-time Face Tracking for Human-Robot Interaction Using an Particle Filter

Yonsei University

Technical Presentation Workshop Use Only

14/27

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SLIDE 16

Student’s Sample Title 2

Invariant Biometric Code Extraction Frequency domain regulation filter for invariant biometric code generation with lattice- structured code pattern

Yonsei University

Technical Presentation Workshop Use Only

15/27

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SLIDE 17

Convert the following full-form noun phrases into noun compounds.

  • 1. A screw jack operated by machine
  • 2. Junctions made of polymer semiconductors
  • 3. A program of research in electrical engineering
  • 4. The control of costs in building projects
  • 5. Tasks involving the handling of materials at low risk
  • 6. An award given for discovering a formula for succeeding at

managing the training of engineers in large volume

Noun Compound Exercise 1

Yonsei University

Technical Presentation Workshop Use Only

16/27

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SLIDE 18

Unwind the following noun compounds into full-form noun phrases. (This exercise will require some educated guesses.)

  • 1. Charge-coupled devices
  • 2. Roadside breadth-testing surveys
  • 3. An auto entertainment center
  • 4. Land disposal system
  • 5. High-latitude radio transmission
  • 6. On-chip high-voltage generation
  • 7. Semiconductor fabrication process

Noun Compound Exercise 2

Yonsei University

Technical Presentation Workshop Use Only

17/27

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SLIDE 19

Introduction

  • Attention Getter

– Question – Quotation – Description

  • Transition
  • Thesis

– Main Idea – Subtopics

Yonsei University

Technical Presentation Workshop Use Only

18/27

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SLIDE 20

Visuals - Slides

  • Visuals as Aids? – Seeing vs. Reading
  • Milestones
  • Slides

– Simple – Coherent – Consistent – Readable

Yonsei University

Technical Presentation Workshop Use Only

19/27

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SLIDE 21

Visuals - Slides

  • Aids, Not as Distracters

– Font Style and Size – Color – Animation

  • Relevant Supporters

– Photos – Graphs – Tables

  • Sentences?

Yonsei University

Technical Presentation Workshop Use Only

20/27

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SLIDE 22
  • Simple Graphs/Charts
  • Line Graph: < 5 Curves

Bar Graph: < 8 Bars

  • Distinct Patterns for Curves and Bars
  • X Axis: Independent Variable
  • Y Axis: Dependent Variable
  • Informative Caption, Axes Labels and Legends
  • Scale Units with Multiples

Data Presentation - Figures

Yonsei University

Technical Presentation Workshop Use Only

21/27

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SLIDE 23
  • Comparable Items down Columns
  • Number Rounding
  • Number Alignment
  • Descriptive Caption
  • Accurate Information: Data and Analysis
  • Consistency: Symbols, Units of Measure,

Labels

Data Presentation - Tables

Yonsei University

Technical Presentation Workshop Use Only

22/27

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SLIDE 24

Verbal Delivery

  • Confidence as the Expert
  • Objective of the Presentation
  • Interactive Communication

– Eye Contact – Questions – Movement

  • Time Limit – Pace
  • Punch Line

Yonsei University

Technical Presentation Workshop Use Only

23/27

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SLIDE 25
  • Correct Pronunciation
  • Stress Points
  • Loan Words
  • Greek Letters

Pronunciation

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Technical Presentation Workshop Use Only

24/27

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SLIDE 26
  • Feedback from Live Audience
  • Self Monitoring
  • Presentation Setting
  • Time Check

Dress Rehearsal

Yonsei University

Technical Presentation Workshop Use Only

25/27

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SLIDE 27
  • Know your audience.

– What do they need?

  • Know yourself.

– What can you offer?

How can I meet the needs?

Why Are You Here?

Yonsei University

Technical Presentation Workshop Use Only

26/27

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SLIDE 28

Questions and Answers

Comments and Questions to Renee Yoon reneeyoon@alum.mit.edu

Yonsei University

Technical Presentation Workshop Use Only

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