SUPPORTING SERVICES Planning & Construction Maintenance Board - - PDF document

Board Meeting - February 13, 2018

SUPPORTING SERVICES Planning & Construction Maintenance

CIP PHASING

The process of developing the entire CIP requires buy in from stakeholders and the phasing of many separate, but equally important tasks.

DEVELOPING A SCORING CRITERIA

SCORING MATRIX

TYPICAL SCHOOL CONDITION SUMMARY

• A yearly maintenance budget was

included in order to buttress capital improvements already prescribed. The annual figure is estimated and can be applied to those schools in most urgent need of specific improvements.

MAINTENANCE BUDGET & 10-YEAR TOTALS

10-YEAR PRIORITY LIST

10-YEAR PRIORITY LIST (CONTINUED)

 Berry ES Full Day Kindergarten Addition  Billingsley ES New Construction  Brown ES HVAC Replacement  Craik ES Full Day Kindergarten Addition  Craik ES Parking Expansion  Gale-Bailey ES HVAC Upgrades  Gale-Bailey ES Roof  Gale-Bailey ES Site Improvements & Parking  Jenifer ES Full Day Kindergarten Addition  Martin ES Site Improvements & Parking  Matula ES Full Day Kindergarten Addition  Mudd ES Renovation/Modernization  Stoddert MS HVAC Replacement  Stone HS Site Improvements  Transition School Various Schools  EEI Lighting Retrofit/Upgrades at 26 Schools  Partial EEI Lighting Retrofit/Upgrades at 2 Schools

MAJOR PROJECTS COMPLETED OR UNDER WAY BY CCPS SINCE GWWO SWCIP

 Barnhart ES Roof Replacement  Berry ES Roof Replacement  Brown ES Open Space Enclosure  Elementary School #23  Hanson MS Roof Replacement  Henson MS HVAC Replacement  Higdon ES Full Day Kindergarten Addition  Higdon ES Roof Replacement  Higdon ES RTU/Boiler Replacement  La Plata HS Part1Renovation  Malcolm ES Full Day Kindergarten Addition  Martin ES Renovation/Modernization  Mattawoman MS Roof Replacement  Matula ES Roof Replacement  McDonough HS Performing Arts & Security Enhancement  Middleton ES Open Space Enclosure  Mitchell ES Full Day Kindergarten Addition  Parks ES Full Day Kindergarten Addition  Ryon ES Full Day Kindergarten Addition  Smallwood MS Roof/Chiller/HVAC Replacement  Stethem Educational Center HVAC Replacement  Stoddert MS Renovation/Modernization  Turner ES Renovation/Modernization  Wade ES Full Day Kindergarten Addition  Wade ES Roof/RTU Replacement  Westlake HS Roof Replacement

MAJOR PROJECTS PROGRAMMED OR REQUESTED IN THE FIVE YEAR CIP

YEARLY TOTAL – FY2016

PROJECTS COMPLETED, UNDER CONSTRUCTION, OR PROGRAMMED IN THE FIVE YEAR CIP SINCE GWWO SWCIP

Feasibility Study $60,000.00 CIP Request - Design $2,290,000.00 CIP Request - Construction $21,143,000.00

• Dr. Gustavus Brown ES

HVAC Systemic Renovation Completed $2,200,000.00 EEI Lighting Retrofit Completed $125,236.00 Open Space Enclosure Project Requested in the CIP $2,691,000.00 Roof Replacement Requested in the CIP $1,300,000.00 New Elementary School Billingsley ES Under Construction $35,165,000.00

• Dr. Samuel Mudd ES

Modernization/Addition Under Construction $23,668,549.00 Eva Turner Elementary School Full Renovation Under Design and Requested in CIP

Planning & Construction 2016

Capital Improvements Fund

MAINTENANCE PROJECTS COMPLETED BY YEAR

Bumpy Oak Salt Dome 57,000.00 $ Camera Server Replacements 44,740.00 $ Gale-Bailey UST Replacement 156,548.60 $ Indian Head Playground Paint 8,185.00 $ La Plata Flooring in Science Wing 14,038.50 $

• Maint. Shop Barn

230,000.00 $ Malcolm EMS Upgrade 59,157.41 $ Malcolm Front Entrance Doors 10,340.00 $ Matula Carpet & Tile 156,202.25 $ Matula Playground 180,000.00 $ McDonough Chilled Water Pipe Insulation 2nd Floor 21,711.30 $ McDonough Domestic Water Booster System Replacement 30,658.00 $ Mitchell Back Entrance Roadway 24,745.00 $ Mitchell Exterior Paint & Interior Paint 103,150.00 $ Mitchell Playground Paint 11,830.00 $

• Mt. Hope Playground Paint

13,275.00 $ Parks Tank Removal 11,098.75 $ Thomas Stone EMS Upgrade 64,743.47 $ Thomas Stone Gym Floor Refinish 19,670.68 $ Wade Cooling Tower Replacement 138,925.00 $ Westlake Trlr 9-12 carpet 12,780.50 $ 1,368,799.46 $ North Point Stadium Turf Field & Cell Tower Fund 609,900.00 $ Barnhart Parking Lot 188,060.00 $ McDonough Bus Loop 104,485.00 $ 292,545.00 $ Mitchell Playground 85,874.46 $

Maintenance Projects 2016

County Various Maintenance Funds County Site Improvements County E.S. Playground Replacement Capital Improvements Fund

YEARLY TOTAL – FY2017

PROJECTS COMPLETED, UNDER CONSTRUCTION, OR PROGRAMMED IN THE FIVE YEAR CIP SINCE GWWO SWCIP

Capital Improvements Fund

La Plata HS EEI Lighting Retrofit Completed $230,195.00 Gym Air Conditioning Completed $505,695.00 Renovation of the Gym Completed - Collaboration Between Planning & Construction and Maintenance $429,159.50 Installation of New Grandstands Completed $155,838.00 Exterior Pool Improvements - Complete by Community Services Part 1 Renovation is Requested in the CIP $6,501,000.00

Planning & Construction 2017

Berry Parking Lot Mill & Overlay 67,643.00 $ John Hanson Fire Alarm System Replacement 126,588.81 $ La Plata Locker Refinishing 131,252.00 $ Lackey Concrete Replacement 25,600.00 $ Lackey Cooling Tower 180,000.00 $ Lackey Domestic Water Heaters Replacement 119,614.48 $ Lackey Gym Bleacher Replacement 95,757.85 $ Lackey Gym Floor Refinish 19,520.00 $ Lackey Track Replacement 284,709.18 $ Matula Entryway Mill & Overlay 73,565.00 $ McDonough Concrete Replacement 11,708.40 $

• Mt. Hope UST Replacement

153,576.42 $ SealCoating of Parking Lots: Parks , Piccowaxen, John Hanson, Malcolm, Brown Stoddert, Higdon, Matthew Henson TC Martin Portables Carpet Replacement 18,464.50 $ Thomas Stone Energy Management System Upgrade 113,560.00 $ Thomas Stone Gym Bleacher Replacement 83,228.34 $ Westlake Domestic Water Heater Replacement 24,766.00 $ Westlake Tennis Courts 49,159.75 $ 1,685,126.73 $ La Plata Fire Alarm System Replacement 230,110.00 $ Transition School Playground Structures 145,093.44 $

Maintenance Projects 2017

106,413.00 $

Capital Improvements Fund County Various Maintenance Funds County E.S. Playground Replacement

MAINTENANCE PROJECTS COMPLETED BY YEAR

YEARLY TOTAL – FY2018

PROJECTS COMPLETED, UNDER CONSTRUCTION, OR PROGRAMMED IN THE FIVE YEAR CIP SINCE GWWO SWCIP

Capital Improvements Fund

• Dr. James Craik ES

EEI Lighting Retrofit Completed $113,503.00 Additional Parking Completed $52,970.00 Full Day Kindergarten Addition Under Construction $3,494,000.00 Robert D. Stethem Educational Center EEI Lighting Retrofit Completed $105,246.00 Virtual Academy Building - Collaboration Between Planning & Construction and Maintenance $440,000.00 Roof/HVAC Replacement Requested in the CIP $4,000,000.00 Feasibility Study Requested in the CIP $250,000.00 Piccowaxen MS EEI Lighting Retrofit Completed $114,521.00 Solar Project $0.00 Boiler Replacement Requested in CIP $725,000.00

Planning & Construction 2018

MAINTENANCE PROJECTS COMPLETED BY YEAR

Barnhart Cooling Tower 86,580.00 $ North Point Boiler Burner Conversion 94,186.46 $ 180,766.46 $ Matthew Henson Fire Alarm System Replacement McDonough Basement Chilled Water Piping McDonough Chiller Replacement McDonough Tennis Courts 29,456.25 $ Wade Chiller 29,456.25 $ Stethem Well House 974,900.00 $ Craik Playground 79,284.16 $

Maintenance Projects 2018

Upcoming

Capital Improvements Fund County Various Maintenance Funds County E.S. Playground Replacement

YEARLY TOTAL – FY2019

PROJECTS COMPLETED, UNDER CONSTRUCTION, OR PROGRAMMED IN THE FIVE YEAR CIP SINCE GWWO SWCIP

Capital Improvements Fund

Maurice J. McDonough HS EEI Lighting Retrofit Completed $122,886.00 Renovation of the Gym Completed - Collaboration Between Planning & Construction and Maintenance $362,817.00 Performing Arts & Security Project requested in CIP $11,789,000.00

Planning & Construction 2019

Barnhart Chiller Replacement Door & Window Replacement Various Locations Indian Head Underground Storage Tank Replacement La Plata Kitchen Makeup Air Unit Replacement Lackey Pool Pac Unit Replacement Masonry Pointup Various Locations McDonough Boiler Replacement Outdoor Areas (Athletic Fields, Tennis Courts, Playgrounds) Paving & Concrete Repairs Various Locations Seal Coat Parking Lots (6) Westlake Track Resurface North Point Condensing Boilers Gale-Bailey Playground

Maintenance Projects 2019

Capital Improvements Fund County Various Maintenance Funds County E.S. Playground Replacement

SCHEDULED MAINTENANCE PROJECTS BY YEAR

YEARLY TOTAL – FY2020

PROJECTS COMPLETED, UNDER CONSTRUCTION, OR PROGRAMMED IN THE FIVE YEAR CIP SINCE GWWO SWCIP

Capital Improvements Fund

Daniel of St. Thomas Jenifer ES Full Day Kindergarten Addition Completed $2,332,872.00 Site Improvements/Parking - Design $55,860.00 Construction Requested in the CIP $1,360,140.00 New Elementary School Elementary School #23 Requested in the CIP $34,400,000.00 Benjamin Stoddert MS HVAC Systemic Renovation Completed $3,804,289.00 Full Renovation is Under Design $3,300,000.00 Construction Requested in the CIP $47,818,000.00

Planning & Construction 2020

Door & Window Replacement Various Locations J.P. Ryon Chiller/Cooling Tower Replacement Malcolm Cooling Tower Masonry Pointup Various Locations Matula Boiler Replacement Outdoor Areas (Athletic Fields, Tennis Courts, Playgrounds) Paving & Concrete Repairs Various Locations Seal Coat Parking Lots (6) Stone Track Resurface TC Martin Underground Storage Tank Replacement Westlake Chiller/Cooling Tower Replacement Westlake Gym Floor Refinish To be determined

Maintenance Projects 2020

Capital Improvements Fund County Various Maintenance Funds

SCHEDULED MAINTENANCE PROJECTS BY YEAR

YEARLY TOTAL – FY2021

PROJECTS COMPLETED, UNDER CONSTRUCTION, OR PROGRAMMED IN THE FIVE YEAR CIP SINCE GWWO SWCIP

Capital Improvements Fund

Indian Head ES EEI Lighting Retrofit Completed $168,041.00 Boiler Replacement Requested in the CIP $1,326,000.00

• Dr. Thomas Higdon ES

EEI Lighting Retrofit Completed $90,055.00 Full Day Kindergarten Addition Requested in the CIP $4,075,000.00 Roof Replacement Requested in the CIP $1,872,000.00 RTU/Boiler Replacement Requested in the CIP $2,800,000.00 Gale-Bailey ES EEI Lighting Retrofit/Upgrades at Gale-Bailey $160,445.00 Roof Replacement & HVAC Upgrades $884,376.00 Site Improvements & Parking $855,600.00 John Hanson MS EEI Lighting Retrofit Completed $197,905.00 Conversion of Learning Halls into Classrooms $206,703.00 Eight Classroom Modular Unit Installed $853,210.00 Parking Expansion at John Hanson MS $156,802.00 Roof Replacement Under Design $145,441.00 Roof Replacement Construction Requested in the CIP $3,560,884.00

Planning & Construction 2021

Barnhart Boiler Replacement Door & Window Replacement Various Locations Masonry Pointup Various Locations Mattawoman Chiller/Cooling Tower Replacement Middleton Underground Storage Tank Replacement Outdoor Areas (Athletic Fields, Tennis Courts, Playgrounds) Paving & Concrete Repairs Various Locations Seal Coat Parking Lots (6) To be determined

Maintenance Projects 2021

Capital Improvements Fund County Various Maintenance Funds

SCHEDULED MAINTENANCE PROJECTS BY YEAR

YEARLY TOTAL – FY2022

PROJECTS COMPLETED, UNDER CONSTRUCTION, OR PROGRAMMED IN THE FIVE YEAR CIP SINCE GWWO SWCIP

Capital Improvements Fund

T.C. Martin ES Feasibility Study Requested in the CIP $226,000.00 Renovation/Modernization Requested in the CIP $28,157,000.00 Walter J. Mitchell ES EEI Lighting Retrofit Completed $92,158.00 Full Day Kindergarten Addition Requested in the CIP $4,400,000.00 Malcolm ES EEI Lighting Retrofit Completed $51,779.00 Full Day Kindergarten Addition Requested in the CIP $3,699,000.00

Planning & Construction 2022

Door & Window Replacement Various Locations Masonry Pointup Various Locations Mattawoman Boiler Replacement McDonough Track Resurface Mitchell Door & Window Replacement Outdoor Areas (Athletic Fields, Tennis Courts, Playgrounds) Parks Chiller/Cooling Tower Replacement Paving & Concrete Repairs Various Locations Piccowaxen Underground Storage Tank Replacement Seal Coat Parking Lots (6) To be determined

Maintenance Projects 2022

Capital Improvements Fund County Various Maintenance Funds

SCHEDULED MAINTENANCE PROJECTS BY YEAR

YEARLY TOTAL – FY2023

PROJECTS COMPLETED, UNDER CONSTRUCTION, OR PROGRAMMED IN THE FIVE YEAR CIP SINCE GWWO SWCIP

Capital Improvements Fund

• Mt. Hope

EEI Lighting Retrofit Completed $97,917.00 Arthur Middleton ES EEI Lighting Retrofit Completed $139,301.00 Life Skills Restroom Upgrades Completed $49,560.00 Cafeteria/Gym Flooring Replacement Completed $75,525.00 Kitchen Serving Line Upgrades Bid $462,297.00 Corridor/Open Space Enclosures Under Design $266,000.00 Roof Replacement Requested in CIP $2,700,000.00 Berry ES EEI Lighting Retrofit Completed $197,955.00 Full Day Kindergarten Addition Under Construction $2,605,000.00 Chiller/Cooling Tower Replacement Under Construction - Collaboration Between Planning & Construction and Maintenance $600,000.00 Roof Replacement Requested in the CIP $2,610,000.00 New Elementary School #24 Not Programmed in 5 Year CIP

Planning & Construction 2023

Berry Boiler Replacement Door & Window Replacement Various Locations La Plata Track Resurface La Plata Underground Storage Tank Replacement Masonry Pointup Various Locations Outdoor Areas (Athletic Fields, Tennis Courts, Playgrounds) Paving & Concrete Repairs Various Locations Seal Coat Parking Lots (6) Stone Cooling Tower To be determined

Maintenance Projects 2023

Capital Improvements Fund County Various Maintenance Funds

SCHEDULED MAINTENANCE PROJECTS BY YEAR

YEARLY TOTAL – FY2024

PROJECTS COMPLETED, UNDER CONSTRUCTION, OR PROGRAMMED IN THE FIVE YEAR CIP SINCE GWWO SWCIP

Capital Improvements Fund

Milton Somers MS EEI Lighting Retrofit Completed $154,066.00 Stadium Grandstand Renovation - Completed by Community Services William B. Wade ES EEI Lighting Retrofit Completed $168,651.00 Full Day Kindergarten Addition Requested in the CIP $4,600,000.00 Boiler/Chiller Replacement Requested in CIP $1,300,000.00 Roof/RTU Replacement Requested in the CIP $4,400,000.00 Matthew Henson MS EEI Lighting Retrofit Completed $106,252.00 Gym HVAC Installation Completed $324,406.00 Public Waterline Extension Under Design $10,467.00 Public Waterline Extension Construction Reqested in the CIP $625,000.00 HVAC Replacement Requested in the CIP $2,000,000.00 General Smallwood MS Unit Ventilators Replacement Completed $497,976.00 EEI Lighting Retrofit Completed $120,022.00 Roof/Chiller/HVAC Replacement Requested in the CIP $4,428,000.00 Henry E. Lackey HS Partial EEI Lighting Retrofit Completed $106,335.00

Planning & Construction 2024

SCHEDULED MAINTENANCE PROJECTS BY YEAR

Door & Window Replacement Various Locations La Plata Boiler Replacement Masonry Pointup Various Locations McDonough Underground Storage Tank Replacement North Point Stadium Field Turf Replacement Outdoor Areas (Athletic Fields, Tennis Courts, Playgrounds) Paving & Concrete Repairs Various Locations Seal Coat Parking Lots (6)

Maintenance Projects 2024

Capital Improvements Fund County Various Maintenance Funds

YEARLY TOTAL – FY2025

PROJECTS COMPLETED, UNDER CONSTRUCTION, OR PROGRAMMED IN THE FIVE YEAR CIP SINCE GWWO SWCIP

Capital Improvements Fund

Westlake HS EEI Lighting Retrofit Completed $262,070.00 Roof Replacement Requested in the CIP $3,343,000.00 J.C. Parks ES EEI Lighting Retrofit Completed $167,572.00 Public Waterline Extension Completed $318,490.00 Full Day Kindergarten Addition Requested in the CIP $4,100,000.00

• C. Paul Barnhart ES

EEI Lighting Retrofit Completed $91,773.27 Roof Replacement Requested in the CIP $2,372,000.00 Mary H. Matula ES EEI Lighting Retrofit Completed $124,819.00 Full Day Kindergarten Addition Completed $3,314,000.00 Replacement fo the Chiller/Cooling Tower Completed $450,000.00 Roof Replacement Requested in the CIP $1,821,000.00 Boiler Replacement Requested in the CIP $900,000.00 Thomas Stone HS Partial EEI Lighting Retrofit Completed $73,087.00 Site Improvements & Asphalt Resurfacing Completed $1,638,160.00 Renovation of Pool - Bidding by Community Services TBD Mattawoman MS EEI Lighting Retrofit Completed $128,265.00 Roof Replacement Requested in CIP $4,330,000.00 J.P. Ryon ES EEI Lighting Retrofit Completed $166,417.00 Four Classroom Modular Unit Installed $533,100.00 Full Day Kindergarten Addition Requested in the CIP $3,995,000.00

Planning & Construction 2025

Door & Window Replacement Various Locations Gwynn Underground Storage Tank Replacement Lackey Track Resurface Masonry Pointup Various Locations Outdoor Areas (Athletic Fields, Tennis Courts, Playgrounds) Paving & Concrete Repairs Various Locations Seal Coat Parking Lots (6) To be determined

Maintenance Projects 2025

Capital Improvements Fund County Various Maintenance Funds

SCHEDULED MAINTENANCE PROJECTS BY YEAR