SMAR ARTER ER THAN AN EFILER? Things you need to know before you - - PowerPoint PPT Presentation

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SMAR ARTER ER THAN AN EFILER? Things you need to know before you - - PowerPoint PPT Presentation

Sep 23, 2022 208 likes •496 views

ARE YOU SMAR ARTER ER THAN AN EFILER? Things you need to know before you begin your Electronic Filing journey Presented by: Aman manda A Arms rmstr trong - Bu Busi sine ness A s Ana nalyst lyst Kami S Soileau eau - Appli

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Things you need to know before you begin your Electronic Filing journey…

ARE YOU

SMAR ARTER ER

THAN AN EFILER?

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Presented by:

Aman manda A Arms rmstr trong - Bu Busi sine ness A s Ana nalyst lyst Kami S Soileau eau - Appli lications Sp ns Speciali list

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In this session…

You will learn about what you need before beginning the Electronic Filing Process.

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What i What is s eF eFili ling?

The electronic transmission to or from a Clerk of an electronic document by uploading from the registered user’s or clerk’s computer to the electronic filing system.

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What is eFiling NOT?

Submission of electronic documents by:

  • Email
  • Fax
  • Floppy disk
  • CD
  • USB
  • Other electronic means
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Administrative Order 21

This order establishes statewide policies and procedures governing the elec electro troni nic fi fili ling process in all the courts in Arkansas. Administrative Orders can be found on the Arkansas Judiciary Website: www.arcourts.gov

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Court Eligibility:

A court must be…

On the Contexte Case Management System

Using Contexte Internal Imaging Using Contexte Accounting AO 21

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  • Use less paper
  • Need less storage space
  • Reduced cost of office supplies
  • Instant access to Case Documents
  • Reduced phone volume and office traffic
  • Reduced mail and faxes
  • Instant notifications to Attorneys, Prosecutors,

and Public Defenders via e-mail.

Ben Benefi efits of s of eF eFlex: lex:

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Cost o Cost of f eF eFili ling

Budget Considerations may include:

Dual Monitors Computer on Judge’s Bench Internet in Court Room Staff Resource/Availability Scanners Computer Upgrades

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Arkansa nsas C s Courts o s on eFiling: ng: Circuit Courts and District Courts

As of May 2019

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Who c ho can requ eques est eFl eFlex? How

  • w do

do I get et on

  • n the l

he list?

A letter from the appropriate parties shall be sent to the Director of the Administrative Office of the Courts, Marty Sullivan, requesting an eFiling project.

  • In the district courts,

the District Judge(s).

  • In the circuit courts, the

Administrative Judge of the Judicial Circuit, with input from the Clerk(s).

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File Filer Re r Regist gistrat ratio ion

  • Attend Online Training: Webinar
  • Yes, Attorney’s can get CLE credit

for attending.

  • Mail in payment of $100.00 to the

“Bar of Arkansas”

  • Request an Account
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How do do Cler erks Req Request A t Access?

  • Request an Account from the

eFlex Website.

  • Sign an eFlex Security

Application provided by the AOC

  • r the Website listed above.
  • Keep in mind you may need to

sign an updated Contexte Security Application

https://eflex.aoc.arkansas.gov/

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What is the difference?

www.efile.aoc.Arkansas.gov www.eflex.aoc.Arkansas.gov

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Technical Requirements for Scanned Images

  • Administrative Order 2
  • Standard fonts should be used
  • Times New Roman
  • Ariel
  • Helvetica
  • Courier
  • Maximum individual file size 10mb each
  • Maximum total file size of an eFiled

submission is 30mb

  • Limit usage of color documents
  • Document resolution of 300 DPI or

less

  • Only one document type on a single

document

  • Hyperlinks are not allowed
  • Form fillable pdfs are not allowed
  • Document file format
  • doc docx pdf wpd txt rtf
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Data Cleanup / Audit

Are you currently adding ALL LL Parties to the case? Are you associating parties? Are you adding an Attorney by using their Bar Number?

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We have Court…where is my paperwork?

What happens when you no longer have a file jacket or case file? Opti tions to to consider er:

  • Internet/Computer in Courtroom
  • Monitor on the Judge’s Bench
  • Who goes court with Judge – Clerk/TCA
  • Option to use a CaseADia – The PDF Version of a case file
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https://caseinfo.arcourts.gov

RESEARCHERS!!

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Do I have to File Electronically?

Chief Justice Kemp has a plan to have all Judicial Circuits on eFiling by 20

2025 25. To find out more about it, you can view the following:

  • Strategic Plan: https://www.arcourts.gov/strategic_plan
  • State of the Judiciary: https://www.arcourts.gov/courts/supreme-

court/state-judiciary

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Helpful Websites:

Arkansa nsas J s Judi diciary

  • www.arcourts.gov

eF eFiling T Trai raining Reg egistrat ation

  • http://www.Tybera.com/support/Arkansas-support/

eF eFile Web Website

  • http://efile.aoc.Arkansas.gov

eFiling S Support rt E-Mai ail

  • Courts.efiling@arcourts.gov
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Aman manda A Arms rmstr trong, Business Analyst Amanda.Armstrong@arcourts.gov Ka Kami So Soile leau, Applications Specialist Kami.Soileau@arcourts.gov

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Where do I go from here?

A New Way to Play the Game: Tackling eFiling in District Court ~ Ambassador III What is: Year in Review, Alex? ~ Main Navigating the Game of Life through Probate Cases ~ Ambassador I Make your case for Improving Financial Processes ~ Consulate I Improving Your Odds with New Tableau Reports ~ Envoy Software Lab ~ Consulate II