Secure file transmission of PHI, RHI and sensitive information My - - PowerPoint PPT Presentation

Secure file transmission of PHI, RHI and sensitive information

 My work processes require use of the FTA

plug‐in for Outlook. How do I obtain this?

• Use of the FTA Plug‐In requires installation on the user’s

workstation and will require assistance from user’s LAN manager or Technical Support Provider.

• The user should contact the Helpdesk and request a ticket be

sent to Network Security to request an invitation to install the FTA Plug‐In.

• The user will receive an email from Network Security with

pertinent information.

• Once the user has received the email, he or she will contact

their LAN or Technical Support Provider to install the necessary software.

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 After installation, when “New Message” is

• pened, there will be an icon for the Accellion

Secure File Transfer

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

Enter the To, CC, Subject and Body of email (body not secured).



Click on Accellion Icon, Attach File.



Below is how it will appear before you hit Send



Notice the Accellion Icon symbol on the attachment. This is verification that it is a secured file attachment

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 Send  Creates Accellion Outbox in your Outlook

folders list- it may take about 30 seconds for email to clear Accellion Outbox and be sent

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 Go to Sent Items and open message.  It will appear like this:

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

SENDING EMAIL WITH BOTH A REGULAR ATTACHMENT AND A SECURE ATTACHMENT



If there is need to send a regular (unsecured) attachment and a secured attachment



Use the paper clip icon for the unsecured attachment



Use the Accellion icon for the secured attachment

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 Go to Sent Items and open message.  It will appear like this

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Information Privacy & Security Website

http://www.mc.vanderbilt.edu/root/vumc.php?site=InfoPrivacySecurity&doc=30530

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