Counsel Solicitations Objectives Dependency Representation, - - PowerPoint PPT Presentation

Overview of Dependency Counsel Solicitations

Objectives

• Dependency Representation,

Administration, Funding, and Training (DRAFT) Program

• RFP Process
• Developing Proposals

DRAFT PROGRAM

DRAFT Program Overview

• Established as a pilot program by the Judicial

Council in 2004

• In 2007 the Judicial Council:
• Adopted caseload standard and compensation funding

model

• Expanded DRAFT
• 20 volunteer court systems participate in the

program:

Alameda Amador Del Norte El Dorado Imperial Lake Los Angeles Marin Mendocino Plumas Sacramento San Diego San Joaquin San Luis Obispo Santa Barbara Santa Clara Santa Cruz Solano Sonoma Stanislaus

DRAFT Program Goals

Develop uniform dependency counsel standards for:

• Caseload
• Compensation
• Performance

RFP PROCESS

RFP Process

AOC Roles & Responsibilities

• Draft solicitation document
• Determine contract budget and caseload
• Post and distribute RFP materials
• Respond to solicitation questions
• Negotiate and enter into agreements with

selected proposers

RFP Process

Local Court Roles & Responsibilities

• Review and approve solicitation document
• Verify caseload
• Respond to questions regarding local court

processes and rules

RFP Process

Joint Roles & Responsibilities

• Score proposals against stated

evaluation criteria

• Select the highest ranked proposal(s)

based on the stated evaluation criteria, such that representation for all parties is provided

DEVELOPING YOUR PROPOSAL

Proposer’s Responsibilities

• Review this presentation
• Review the entire RFP and attachments
• Submit questions to

solicitations@jud.ca.gov by the due date in the RFP timeline

• Submit finished proposal by the due

date in the RFP timeline

Reviewing the Solicitation

RFP

• Background information
• Court-appointed counsel

funding

• Objective (lots, award period)

Reviewing the Solicitation

RFP

• Description of services and

deliverables

• Timeline

Reviewing the Solicitation

RFP Attachments

• Attachment 1: Administrative

Rules Governing RFPs

• Attachment 2: Contract Terms

and Conditions

• Attachment 3: Acceptance of

Terms and Conditions

Reviewing the Solicitation

RFP Attachments

• Attachment 4: Scope of Services
• Attachment 5: Payee Data

Record Form

• Attachment 6: Darfur

Contracting Act Certification

Reviewing the Solicitation

RFP Attachments

• Attachment 7: Conflict of Interest

Certification Form

• Attachment 8: Lot Check-Off Form

(if applicable)

• Appendices
• JCATS Screen Shot
• Budget Template

Developing Your Proposal

RFP Document: Proposal Contents Lists information that must be included in your proposal

• Technical proposal
• Cost proposal

Developing Your Proposal

Technical Proposal

• Description of services
• Organization and staffing plan
• Courtroom coverage and calendar

management

• Proposal for conflicts

Developing Your Proposal

Technical Proposal

• Competency and experience

requirements

• Role in improving child welfare
• utcomes
• Acceptance of Terms and

Conditions

• Certifications and attachments

Developing Your Proposal

Cost proposal

• Must use Budget Template posted

with RFP materials (No other file formats or re-created files will be accepted)

• Budget justification narrative

Submitting Your Proposal

• Must submit one (1) original

and five (5) copies of the technical and cost proposal

• Must submit an electronic

version of the entire proposal

• n CD-Rom

Submitting Your Proposal

Proposals must be sent by:

• Registered or certified mail
• Courier service
• Hand delivered

Faxed or e-mailed proposals will NOT be accepted

Submitting Your Proposal

Proposals must be delivered by the date and time listed on the RFP coversheet to:

Administrative Office of the Courts Attn: Nadine McFadden – [RFP Number] 455 Golden Gate Avenue San Francisco, CA 94102

Evaluation of Proposals

Evaluated on 100-point scale using the following criteria:

Criterion Points Plan to provide comprehensive, high quality and timely services 40 Reasonableness of cost proposal 30 Explanation of role of counsel in impacting child welfare outcomes 20 Acceptance of Proposal Contract Terms and Conditions 10

Questions?

Questions regarding the solicitation should be sent to solicitations@jud.ca.gov Reponses will be posted with the RFP at www.courts.ca.gov/rfp