[PPT] - Victims of Crime Act (VOCA) Victim Assistance Grantees June 17, PowerPoint Presentation

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OVC Fiscal Year (FY) 2019 Discretionary Training and Technical Assistance Program for Victims of Crime Act (VOCA) Victim Assistance Grantees June 17, 2019 The webinar will begin shortly.

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Important Information for Today’s Webinar

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Need technical assistance? Please use the Chat Box and send your issue to the Host.
Questions about the presentation? Submit questions at any time by using the Q&A box and selecting all
panelists. Questions will be answered at the end of the presentation.

A recording of the webinar will be made available at www.ovc.gov/grants/webinars.html.

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Presenter

Brian E. Sass-Hurst Grants Management Specialist Office for Victims of Crime

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Agenda

OVC Mission
Purpose/Background
Eligibility
Goal and Objectives
Award Information - Grant Agreement
Critical Application Elements
How To Apply
Q & A

Note: Have a copy of the solicitation available to follow along and make notes.

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OVC Mission Statement

OVC is committed to enhancing the Nation’s capacity to assist crime victims and to providing leadership in changing policies and practices to promote justice and healing for all victims of crime.

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Purpose (Pg. 4)

2019 Discretionary Training and Technical Assistance Program for VOCA Victim Assistance Grantees

To provide training and technical assistance to VOCA Victim Assistance service

providers and others who work with victims of crime.

By supporting victim service providers, OVC expects to improve outcomes for

victims of crime.

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Purpose/Background (Pg. 1)

This project furthers the Department’s mission by providing resources to VOCA

Victim Assistance grantees who will be able to support the training and technical assistance needs of victim service providers in their states.

Similar funds were awarded in FY 2015 on a noncompetitive formula basis to

VOCA Victim Assistance recipients.

For FY 2019, grant funds will be awarded on a competitive basis to ensure
bligated grant dollars are used effectively.

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Eligibility (Pg. 1)

Eligible applicants are limited to state1 administering agencies for the VOCA Victim

Assistance Program Formula Grants, authorized by 34 U.S.C. § 20103(a) and (b).

OVC welcomes applications under which two or more entities would carry out the

federal award; however, only one entity may be the applicant. Any others must be proposed as subrecipients (subgrantees).

All recipients and subrecipients (including any for-profit organization) must forgo

any profit or management fee.

1 The term “state" includes the District of Columbia, the Commonwealth of Puerto Rico, the U.S. Virgin

Islands, and any other territory or possession of the United States. 34 U.S.C. § 20103(d)(1)

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Goal (Pg. 4)

To provide training and technical assistance to VOCA Victim Assistance service providers and other who work with crime victims.

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Objectives (Pgs. 4-5)

Conduct a comprehensive statewide training needs assessment, or review and

update a recently completed comprehensive statewide training needs assessment in consultation with key stakeholders;

Develop and submit a strategic plan for training state victim assistance service

providers and others who work with crime victims;

Implement a system for receiving, tracking, and responding to requests for training

and technical assistance, including an evaluation process that allows OVC to assess user satisfaction of services; and

Provide training and technical assistance, either directly or via subawards, to victim

assistance service providers and other organizations that work with crime victims.

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Federal Award Information (Pgs. 5-6)

Up to 10 awards.
Award amounts of up to $600,000 each

– Award amounts near $600,000 are reserved for heavily populated states. – Average award will be closer to $400,000.

Estimated total amount awarded of up to $4 million.
The anticipated period of performance for these grants will be from the

award date through September 30, 2022.

All awards are subject to the availability of appropriated funds and to any

modifications or additional requirements that may be imposed by law.

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Type of Award (Pg. 6)

Grant:
Legal instrument of financial assistance
Awarding agency maintains an oversight and monitoring role
Without substantial involvement with awarding agency

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Part 200 Uniform Requirements (Pg. 6)

General information about Part 200 Uniform Requirements that apply to the award recipient and any subrecipients/subawards. Applicants may also review DOJ Grants Financial Guide at https://ojp.gov/financialguide/DOJ/index.htm

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Critical Application Elements (Pg. 9)

Program Narrative* (Pgs. 10-12) including:
Description of the Issue,
Project Design and Implementation,
Capabilities and Competencies, and
Plan for Collecting Data Required for Performance Measures (Pgs. 11-12, and

Appendix A)

Budget Detail Worksheet and Budget Narrative* (Pg. 12)

*Without these critical documents, the award will not proceed to peer review. (See page 9.) A breakdown for the scoring during the review can be found on pages 24-25.

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Program Narrative Format (Pg. 10)

Double-spaced, using a standard 12-point font (Times New Roman

preferred)

1-inch margins
Not exceed 20 pages
Pages should be numbered

If the Program Narrative fails to comply with these length-related restrictions, OVC may consider such noncompliance in peer review and in final award decisions.

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Budget Detail Worksheet (Pg. 12)

Use the DOJ standard form; Excel and PDF versions online.
Combines budget detail and budget narrative into one single

document.

– All budgeted expenses should be referenced in the Program Narrative.

Personnel costs should relate to the key personnel for the project.
The budget should include adequate funding to fully implement

the project, broken out by year, reflecting 36 months.

The budget narrative should be mathematically sound and

correspond with information in the Budget Detail Worksheet.

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Data Collection

Award recipients will be required to provide the relevant data by

submitting semiannual performance reports through the Grants Management System (GMS)

Applicants should examine the key performance measures and

required reporting data in Appendix A.

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Applications also MUST Include (Pg. 33)

More that must be included in the application submission:

Application for Federal Assistance (SF-424) – Pg. 9
Disclosure of Lobbying Activities (SF-LLL) – Pg. 17
Project Abstract – Pg. 10
Disclosure of Pending Applications – Pg. 17
Time-Task Plan – Pg. 10
Resumes and Job Descriptions – Pg. 11

Grantees – Pg. 18

Information on Proposed Subawards and/or

Proposed Procurement Contracts– Pg. 13 Integrity – Pg. 18

Indirect Cost Rate Agreement – Pg. 15
Financial Management and System of Controls

Questionnaire – Pg. 16 Compensation; Waiver – Pg. 7

Disclosure and Justification – DOJ High Risk
Research and Evaluation Independence and
Logic Model – Pg. 20
Request and Justification for Employee

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How to Apply (Pg. 20)

Applicants must register in, and submit applications through,

Grants.gov

Submit application at least 72 hours prior to the application due date
Call the Grants.gov Customer Support Hotline at

800–518–4726 or 606–545–5035 (24/7) for technical difficulties

Applications Are Due: July 18, 2019 by 11:59 p.m. ET

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How to Apply (cont.) (Pgs. 22-23)

IMPORTANT SAM.gov ALERT

If you are a new entity registering in the System for Award Management

(SAM) or an existing entity that needs to update or renew your SAM registration, you must submit an original, signed notarized letter appointing the authorized Entity Administrator within thirty (30) days of the registration activation. Notarized letters must be submitted via U.S. Postal Service Mail. Read the Alert at https://www.sam.gov to learn more about what is required in the notarized letter, and read the Frequently Asked Questions (FAQs) at https://www.gsa.gov/samupdate to learn more about this process change.

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Submission Deadline (Pg.1)

11:59 p.m. ET July 18, 2019

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Technical Problems/Request for Late Submission (Pg. 24)

The following conditions generally are insufficient to justify late submissions:

Failure to register in SAM or Grants.gov in sufficient time (SAM registration and

renewal can take as long as 10 business days to complete. The information transfer from SAM to Grants.gov can take up to 48 hours.)

Failure to follow Grants.gov instructions on how to register and apply as posted on

its website.

Failure to follow each instruction in the OJP solicitation.
Technical issues with the applicant’s computer or information technology

environment, such as issues with firewalls or browser incompatibility.

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Attachment Tips (Pg. 9)

OVC strongly recommends that applicants use descriptive names when labeling attachments. Good Examples: Bad Examples:

File Name: File 4: Budget Detailed Worksheet File Name: Budget File Name: File 6: Information on Proposed Subawards. File Name: File 4

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Adding Attachments (Pg. 21)

Grants.gov has two categories of files for attachments: "mandatory" and

"optional."

– OJP receives all files attached in both categories. – Do not embed "mandatory" attachments within another file.

An applicant must use the Add Attachment button to attach a file to its

application.

– Do not click the paperclip icon to attach files. This action will not attach the files to the application. – After adding an attachment, select the View Attachment button to confirm you attached the correct file. – To remove the file, select the Delete Attachment button.

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Attachments: Checking for Errors (Pg. 21)

An application can be checked for errors via the Check

Application button on the Forms tab of the Manage Workspace page.

– The button is active if the set of forms in the workspace matches those required in the application package. – If you receive a Cross-Form Errors message after clicking the Check Application button, refer to the Cross-Form Errors help article for more detailed information about this validation error.

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Tips

Start the application process early!

– Registrations (DUNS, SAM, Grants.gov) – Identify Partner(s) – Schedule planning meetings with proposed partner(s)

Apply under the correct competition ID: OVC-2019-15292.
Use the Budget Detail Worksheet template.
Ask for the amount of funding needed.

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Resources

OVC’s website: www.ovc.gov
OJP Funding Resource Center: https://ojp.gov/funding/index.htm
DOJ Grants Financial Guide: https://ojp.gov/financialguide/DOJ/index.htm
DOJ Grants Financial Management Online Training: https://onlinegfmt.training.ojp.gov/
Budget Detail Worksheet:

https://ojp.gov/funding/Apply/Forms/BudgetDetailWorksheet.htm

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Solicitation Assistance and Support (Pg. 2)

National Criminal Justice Reference Service (NCJRS) Response Center

https://www.ncjrs.gov

Provides programmatic and general assistance with solicitation requirements
Links to all current OJP funding opportunities
Subscribe to receive email notifications of new opportunities
Phone: 800–851–3420
Email: grants@ncjrs.gov
Web chat: https://webcontact.ncjrs.gov/ncjchat/chat.jsp
TTY at 301–240–6310 (hearing impaired only)
Hours: 10:00 a.m. - 6:00 p.m. est, Monday through Friday. Open until 8:00 p.m., on the solicitation closing date.
If technical issues prevent you from submitting your application by the due date, you must email NCJRS

(grants@ncjrs.gov) within 24 hours of the application deadline to request approval to submit your application after the deadline. (See pages 2 and 24.)

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Technical Application Assistance (Pg. 2)

Grants.gov

Provides technical assistance with submitting an application
Grants.gov Customer Support Hotline – 800-518-4726 or 606—545-5035
Operates 24 hours a day, 7 days a week, except on federal holidays.
Email – support@grants.gov or https://www.grants.gov/web/grants/support.html

Experiencing Unforeseen Grants.gov Technical Issues: To report the technical issue and receive a tracking number, email: – Grants.gov Customer Support Hotline at https://www.grants.gov/web/grants/support.html, or – SAM Help Desk (Federal Service Desk) at https://www.fsd.gov/fsd-gov/home.do – If technical issues prevent you from submitting your application by the due date, you must email NCJRS (grants@ncjrs.gov) within 24 hours of the application deadline to request approval to submit your application after the deadline. (See pages 2 and 24)

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