Project Specification Upper Tier Outlet Works Folsom Dam - - PowerPoint PPT Presentation

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Project Specification Upper Tier Outlet Works Folsom Dam - - PowerPoint PPT Presentation

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American River Watershed Project AMERICAN RIVER COMMON FEATURES FOLSOM DAM MODIFICATION FOLSOM DAM RAISE FOLSOM BRIDGE Project Specification Upper Tier Outlet Works Folsom Dam Modification 4 August 2005 American River Watershed Project

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American River Watershed Project

FOLSOM DAM MODIFICATION

American River Watershed Project

AMERICAN RIVER COMMON FEATURES • FOLSOM DAM MODIFICATION FOLSOM DAM RAISE • FOLSOM BRIDGE

Project Specification

Upper Tier Outlet Works Folsom Dam Modification

4 August 2005

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American River Watershed Project

FOLSOM DAM MODIFICATION

4 August 2005 ISC 2005 - St. Louis, MO

Regional PDT Formation

  • U.S. Army Corps of Engineers

– Sacramento District, CA – Walla Walla District, WA – Centers of Expertise

  • U.S. Bureau of Reclamation

– Sacramento & Folsom, CA – Tech Service Center, Denver, CO

  • A-E Firms & Contractors

– HDR, Inc., Folsom, CA – MGE Engineering, Inc., Sacramento, CA – Wadsworth, Pacific City, OR

  • Sponsors

– State of California (DWR) – The Reclamation Board – Sacramento Area Flood Control Association

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American River Watershed Project

FOLSOM DAM MODIFICATION

4 August 2005 ISC 2005 - St. Louis, MO

Challenges & Issues

  • Regional PDT Collaboration
  • Computer Applications
  • Brand Name or Equal
  • Submittal Descriptions
  • Submittal Items
  • Paragraph Numbering
  • Measurement and Payment
  • Attachments
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American River Watershed Project

FOLSOM DAM MODIFICATION

4 August 2005 ISC 2005 - St. Louis, MO

Regional PDT Collaboration

  • Challenge – Coordinate regional team of 35 people

– Selected a technical lead to coordinate and manage specification development – True Virtual Team

  • Met some through Video Teleconference
  • Never met all face to face
  • Virtual Private Networking (VPN)

– Not successfully implemented

  • USBR Security issues
  • Army Knowledge Online (AKO)

– Virtual team capability

  • USBR didn’t want to use.
  • Specification Development

– Different master guide specifications & section formats

  • Unified Facility Guide Specifications (UFGS) vs. Master Paragraphs (USBR)
  • SpecsIntact vs. MS Word

– PDT collaboration and informal review processes

  • Developed Outline Specification - sections assigned to PDT members
  • PDF Documents used for all reviews
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American River Watershed Project

FOLSOM DAM MODIFICATION

4 August 2005 ISC 2005 - St. Louis, MO

Computer Applications

Used for producing solicitation documents & attaching forms, reports, and reviews.

Adobe Acrobat 6.0

Used for figure & graphic attachments.

AutoCAD

Used for form attachments & processing image file inserts for Word.

Imaging

Used for tables and chart attachments.

Excel

Used by USBR. Also used for producing tables, forms, and other attachments.

MS Word

USACE Mandated for UFGS & Project

  • Specifications. Not used by USBR.

Essential for managing specifications.

SpecsIntact

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American River Watershed Project

FOLSOM DAM MODIFICATION

4 August 2005 ISC 2005 - St. Louis, MO

Brand Name or Equal

  • Federal Agencies do not interpret FAR consistently
  • Specify brand name or equal only as a last resort

– FAR Subpart 10.004 & DFARS Subpart 210.004 – When used, include salient features (FAR, Subpart 36.202c). – Salient features should be listed in Part 2 or Part 3, as appropriate.

  • Tried to use a Standard of Quality statement in Part 1 only
  • Specifying by brand name only is prohibited

– Unless specially justified and approved (FAR, Subpart 11.104). – When approved, use “brand name only - no substitutions”

  • "Material and Workmanship" clause (FAR 52.236-5)
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American River Watershed Project

FOLSOM DAM MODIFICATION

4 August 2005 ISC 2005 - St. Louis, MO

Submittal Descriptions

  • Some Used Old Submittal Descriptions (SD)

– Unified to eleven SD since October 2000

  • Some Submittal items placed under wrong SD

– Shop drawings vs. As-Built Drawings

  • Shop drawings are SD-02 Shop Drawings
  • As-Built Drawings are SD-11 Closeout Submittals

– Lumped many different SD items into one SD

  • Shop Drawings, mix design, test & report requirements
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American River Watershed Project

FOLSOM DAM MODIFICATION

4 August 2005 ISC 2005 - St. Louis, MO

Submittal Items

  • Some used old submittal classification codes “GA” & “FIO”

– Current default is “Information Only”

  • No need to state “FIO”

– Use only “G” for government approval – Additional codes changed for Resident Management System (RMS)

  • Refer to the note in UFGS Section 01330, January 2004

– “RO” for Resident Office has replaced “RE” for Resident Engineer – “DO” for District Office has replaced “ED” for Engineering Division

  • Submittal Item not found outside the Submittal Article

– UFGS is inconsistent in citing Submittal Items in both the Submittal Article and elsewhere in the text

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American River Watershed Project

FOLSOM DAM MODIFICATION

4 August 2005 ISC 2005 - St. Louis, MO

Paragraph Numbering

  • Inconsistent paragraph numbering & lettering

– CSI allows two paragraph numbering formats

  • Alphanumeric - 1.01 a.1.A.1 used by USBR in MS word
  • Numeric - 1.1.1.1.1 used by UFGS in SpecsIntact

– Converting one paragraph numbering format to the other

  • Both are five levels

– Conversion from UFGS Numeric to Alphanumeric is simple – Conversion from Alphanumeric to UFGS Numeric is not simple

  • The real issue is the article and paragraph (subpart) titles.

– The CSI requires titles for the first level article (subpart) » Paragraph titles for lower levels are optional in the alphanumeric. – UFGS requires subpart titles for the first five levels » Levels below that are lists and items which do not need titles.

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American River Watershed Project

FOLSOM DAM MODIFICATION

4 August 2005 ISC 2005 - St. Louis, MO

Measurement and Payment

  • Measurement and Payment

– Lump Sum vs. Unit Price?

  • Resident Offices prefer lump sum

– Easier to manage – Progress payments can be made

  • CW projects prefer unit price on uncertain quantities

– Labor intensive & difficult to manage – Split bid items

  • Used UFGS Section 01270 MEASUREMENT AND PAYMENT

– Removed Measurement and Payment subparts from all sections – Made to be consistent with pricing schedule

  • CT preferred 10 items or less on the bid schedule

– Allowed for both lump sum and unit pricing as appropriate

  • Underwater concrete placement
  • Progress payments on gates
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American River Watershed Project

FOLSOM DAM MODIFICATION

4 August 2005 ISC 2005 - St. Louis, MO

Attachments

  • Inconsistent Form Sizes
  • Large Environmental Reports
  • Tables
  • Charts
  • AutoCAD Figures
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American River Watershed Project

FOLSOM DAM MODIFICATION

4 August 2005 ISC 2005 - St. Louis, MO

Inconsistent Form Sizes

  • Forms are both 30% of
  • riginal size here.

– The submittal register is 8.5” x 11” vs. CalOSHA form 301 8.5” x 14”. CalOSHA needs to be reduced to 79% to fit on 8.5” x 11” sheet.

  • Treat forms like

References

– Tag with <RID>

  • Provide hyperlinks to

source in Section 01420 for contractor to download & use form.

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American River Watershed Project

FOLSOM DAM MODIFICATION

4 August 2005 ISC 2005 - St. Louis, MO

Large Environmental Reports

  • The file size of scanned planning

and environmental report attachments can be much larger than the specifications files alone.

– Some over 40 MB.

  • Minimize the size of attachments to

minimize download time.

  • Use the Adobe Acrobat command

“File/Reduce File Size…”

– This may reduce the the file as much as 75% (40 MB to 10 MB). – This can also make the file backward compatible to earlier versions of Adobe Acrobat.

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American River Watershed Project

FOLSOM DAM MODIFICATION

4 August 2005 ISC 2005 - St. Louis, MO

Tables

  • Left - Excel Table

– Print to PDF – Save as TIF image – Insert in MS Word – Print to PDF – Attach to SpecsIntact PDF

  • Right - MS Word

Tables

– Print to PDF – Attach to SpecsIntact PDF

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American River Watershed Project

FOLSOM DAM MODIFICATION

4 August 2005 ISC 2005 - St. Louis, MO

Charts

  • Charts from Excel or other programs

– Print to PDF – Save as TIF image – Insert images into MS Word – Print to PDF – Attach to SpecsIntact PDF

  • The above process reduces the file

size significantly compared to simply scanning documents.

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American River Watershed Project

FOLSOM DAM MODIFICATION

4 August 2005 ISC 2005 - St. Louis, MO

AutoCAD Figures

  • The figure is an AutoCAD

Object in a MS Word File

– Print to PDF – Attach to SpecsIntact PDF

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American River Watershed Project

FOLSOM DAM MODIFICATION

4 August 2005 ISC 2005 - St. Louis, MO

File & Version Management

  • SpecsIntact made it

easier to manage the specification sections and submittal versions.

  • Managing the

section attachments in MS Explorer was more problematic.

  • A web based

system would have helped manage files for the regional team.

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American River Watershed Project

FOLSOM DAM MODIFICATION

4 August 2005 ISC 2005 - St. Louis, MO

Specification Quality Control

  • SpecsIntact made specification QC much easier

– Especially when amendments added new sections.

  • Quality Reports

– Bracket Verification Report – Section Verification Report – Submittal Verification Report – Reference Verification produces three reports:

  • Duplicate References Report
  • Reference Title Discrepancies Report
  • References Verification Report
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American River Watershed Project

FOLSOM DAM MODIFICATION

4 August 2005 ISC 2005 - St. Louis, MO

Summary

  • Use of SpecsIntact was essential in project specification development.

– A web based application would be very beneficial.

  • Many of the Challenges & Issues presented above are regularly

discussed at both the Corps Specification Steering Committee (CSSC) & SpecsIntact Interagency Configuration Control and Coordinating Board (SI-CCCB).

  • Current SI-CCCB SpecsIntact Priorities

– Finish MasterFormat 2004 work – Implement a File Attachment/Graphic tag

  • Support the editing and printing of non-SI documents

– Implement Alternate Paragraph Numbering – Implement Better Table Handling – Complete Submittal Tracker

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American River Watershed Project

FOLSOM DAM MODIFICATION

4 August 2005 ISC 2005 - St. Louis, MO

Questions?

  • Continue discussion at the Open Meeting of CSSC
  • Presented by:

Steven P. Freitas USACE, Sacramento District 1325 J Street Sacramento, CA 95814-2922 Phone: 916-557-7296 FAX: 916-557-7626 E-mail: Steven.P.Freitas@usace.army.mil