[PPT] - Office for Victims of Crime Fiscal Year 2019 Building State PowerPoint Presentation

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Office for Victims of Crime

Fiscal Year 2019 Building State Technology Capacity and Elder Abuse Hotlines

June 11, 2019

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Presenter Joel Hall

Victim Justice Program Specialist State Assistance and Compensation Team Office for Victims of Crime

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Outline of Webinar Presentation

1. Overview of the Office for Victims of Crime (OVC)
2. Breakdown of the Building State Technology Capacity and Elder

Abuse Hotlines solicitation

Purpose and Goal
Program Focus Areas
Eligibility
Required Documents
Application and Award Timelines
3. How to Apply
4. Questions and Answers

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Department of Justice (Pg. 1)

This program furthers the Department’s mission by awarding funds to Victims of Crime Act (VOCA) Formula State Administrating Agencies to enhance states’ access to technology for the purpose of providing innovative service to crime victims.

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OVC Mission Statement

OVC is committed to enhancing the Nation’s capacity to assist crime victims and to providing leadership in changing policies and practices to promote justice and healing for all victims of crime.

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VOCA-Authorized Activities

Crime Victim Compensation (formula)

Direct payments for crime

victims

Reimbursement for crime-

related expenses (e.g., medical, mental health counseling, funeral and burial, lost wages, loss of support)

Victim Assistance Services (formula)

Community-based victim

service programs

Supports the delivery of direct

services (e.g., counseling, shelter, advocacy, legal services)

OVC Discretionary Activities

National-scope training and

technical assistance

Demonstration and services

programs

Victim legal assistance
Program evaluations
Fellowships
Services for victims of federal

crimes (e.g., tribal victim assistance)

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History of Program Solicitation

This discretionary grant program has been funded three times

in the past. It was originally funded in FY 2014 with multiple purpose areas.

It was offered again in FY 2015, FY 2017 and FY 2018 with the

primary focus being the improvement of compensation programs performance measurement compliance.

This is the first year it includes funding for a statewide or local

elder abuse hotline.

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Building State Technology Capacity & Elder Abuse Hotlines: Program Goal (Pgs. 4-5)

The goal of this initiative is to provide a competitive funding

pportunity for VOCA formula state administrating agencies that

have identified technological improvements that will:

1. enhance their current system or build new systems to increase access

to technology;

2. increase access to resources;
3. increase administrative reporting accuracy; and/or
4. connect older victims to direct resources and referrals

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Building State Technology Capacity: Program Focus Areas (Pg. 4)

The applicant can select one or more of the 9 focus areas in their application:

1. Develop or implement innovative technology to enhance outreach to victims of crime.
2. Develop and/or implement technology to establish or enhance statewide or local senior

services hotlines that connect older crime victims with direct resources and referrals.

3. Use technology to effectively communicate about, report on, and monitor VOCA program

activities.

4. Enhance the collection of performance measures related to the provision of

comprehensive services to victims of elder abuse and other types of victimization.

5. Enhance the social media presence of SAAs and other victim service providers.

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Building State Technology Capacity: Program Focus Areas (cont’d) (Pg. 4)

6. Enhance victim compensation technology to increase efficiency and reduce claim-

processing time.

7. Develop or implement technology to improve state and subgrantee reporting.
8. Develop or enhance statewide grants management system(s).
9. Improve the security, confidentiality, and efficiency of such systems with regard to victims’

data stored within them.

Applicants are encouraged to develop additional Focus Areas to advance the purpose of this project.

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Eligibility to Apply (Pg. 1)

State Victim Assistance and Compensation Programs that are

eligible to administer Victims of Crime Act (VOCA) Victim Assistance

r Compensation Formula Grants, authorized by 34 U.S.C. §§ 20102

and 20103(a) and (b).

Other organizations when such an application is in partnership with

the VOCA Victim Assistance and/or Compensation Administrator for the applicant’s state.

For additional information on Eligibility, please review the title page of the solicitation.

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Eligibility (cont’d) (Pg. 1)

OVC welcomes applications under which two or more

entities would carry out the federal award; however,

nly one entity, the SAA, may be the applicant. Any
thers must be proposed as subrecipients (subgrantees).

The applicant must be the entity that would have primary responsibility for carrying out the award, including administering the funding and managing the entire project.

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Award Amount and Project Period (Pg. 7)

Award Amount (1): up to 9 awards of up to $600,000 per

award for a total not to exceed $3.8 million

Award Amount (2): up to 5 awards of up to $440,000 per

award to establish or enhance senior citizen hotlines for a total not to exceed $2.2 million

Project Period: 12 to 36 months

– Period of performance: begins on October 1, 2019 – Applicant chooses the length of the project based on its scope

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Applications MUST Include (Pgs. 11; 29)

The following application elements must be included in the application submission:

– Project Narrative *

Statement of the Problem (10% of the application score)
Project Design and Implementation (40% of the application score)
Capabilities and Competencies (20% of the application score)
Plan for Collecting Performance Measurement Data (5% of the application score)

– Budget Detail Worksheet and Narrative (15% of the application score) * – Time-Task Plan (5% of the application score) * – Logic Model (5% of the application score)*

If you do not submit documents noted with an asterisk (*) the application will not be considered for funding.

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Applications also MUST Include (Pg. 37)

The following information must be included in the application submission:

Application for Federal Assistance (SF-424)
Project Abstract
Information on Proposed Subawards or

Procurement Contracts (if applicable)

Indirect Cost Rate Agreement (if applicable)
Tribal Authorizing Resolution (if applicable)
Financial Management and System of Internal

Controls Questionnaire

Disclosure of Lobbying Activities (SF-LLL)
Applicant Disclosure of Pending Applications
Applicant Disclosure and Justification—DOJ High-Risk

Grantees

Request and Justification for Employee Compensation;

Waiver (if applicable)

Other Attachments (as needed)

– Research and Evaluation Independence and Integrity – Disclosure of Process Related to Executive Compensation

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Attachment Tips (Pg. 11)

OVC strongly recommends that applicants use descriptive

names when labeling attachments. Good Example: Bad Examples:

File Name: File 4: Budget Detailed Worksheet File Name: Budget File Name: File 6: Information on Proposed Subawards. File Name: File 4

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Requirements for ‘Large’ Projects (Pg. 5)

Larger-scope project proposals (>$100,000 and/or project periods longer than 24 months) must include these three elements:

– Strategic Planning – Implementation – Evaluation For additional information, please review: Section A. Goals, Objectives, and Deliverables of the solicitation.

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How to Apply in the Grants.gov (Pgs. 27-28)

All Applicants should complete the following steps: 1. Acquire a Data Universal Numbering System (DUNS) Number 2. Acquire or renew registration with the System for Award Management (SAM) database well in advance

f applying (replaces CCR).

3. Check your eligibility to apply 4. Search for the funding opportunity on Grants.gov 5. Register in Grants.gov 6. Submit an application consistent with this solicitation by following the direction in Grants.gov.

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How to Apply (cont’d) (Pg. 27)

As noted in the OJP Grant Application Resource Guide. IMPORTANT SAM.gov ALERT

If you are a new entity registering in the System for Award Management (SAM)
r an existing entity that needs to update or renew your SAM registration,

you must submit an original, signed notarized letter appointing the authorized Entity Administrator within thirty (30) days of the registration activation. Notarized letters must be submitted via U.S. Postal Service Mail.

Read the Alert at https://www.sam.gov/SAM/ to learn more about what is

required in the notarized letter, and read the Frequently Asked Questions (FAQs) at www.gsa.gov/samupdate to learn more about this process change.

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SF-424 (Pgs. 11-12)

Do Double ble Chec eck k the e SF-42 424 4

Type of Application: “New”
Legal Name: Enter the same legal name you use in all

OJP award documents. Must be exactly the same

Start/End Dates: 10/01/19 – not more than 09/30/22
Estimated Funding: Must match the federal request in

the Detailed Budget Worksheet

Project Description: FY 19 Building State Tech Capacity

and Elder Abuse Hotlines

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Technical Problems / Request for Late Submission (Pgs. 28-29)

The following conditions generally are insufficient to justify late

submissions:

– Failure to register in SAM or Grants.gov in sufficient time (SAM registration and renewal can take as long as 10 business days to complete. The information transfer from SAM to Grants.gov can take up to 48 hours.) – Failure to follow Grants.gov instructions on how to register and apply as posted on its website. – Failure to follow each instruction in the OJP solicitation. – Technical issues with the applicant’s computer or information technology environment, such as issues with firewalls or browser incompatibility.

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Technical Application Assistance (Pg. 2)

For technical assistance with submitting an application, contact Grants.gov Customer Service Support Hotline

– Phone: 800–518–4726 or 606–545–5035

The Grants.gov Customer Support Hotline operates 24 hours a day, 7 days a

week, except on federal holidays.

– Email: support@grants.gov or https://grants.gov/web/grants/support.html

Provides information on available federal funding opportunities for

various federal agencies.

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Solicitation Requirements and General Application Assistance (Pg. 2)

For programmatic and general assistance with the solicitation requirements, contact the National Criminal Justice Reference Service (NCJRS) Response Center at https://www.ncjrs.gov – Phone: 800–851–3420 – Email: grants@ncjrs.gov – web chat: https://webcontact.ncjrs.gov/ncjchat/chat.jsp – Hours of operation: 10:00 a.m.– 6:00 p.m., eastern time, Monday through Friday, and from 10:00 a.m.–8:00 p.m., eastern time on the solicitation closing date.

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Tips

Start the application process early!

– Registrations (DUNS, SAM, Grants.gov) – Identify Service Partner(s) – Schedule planning meetings with proposed partner(s) – Begin drafting MOUs, Letters of Intent, and Subcontracts/Subgrants

Apply under the correct competition ID: OVC-2019-15289.
Using the Budget Detail Worksheet template is recommended.

– Applicants must follow the same format (headings, subsections, etc.) if not using the template for this critical element.

Ask for the amount of funding needed.

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Important Web Resources

Office for Victims of Crime: www.ovc.gov
DOJ Grants Financial Guide: https://ojp.gov/financialguide/DOJ/index.htm
OVC Training and Technical Assistance Center: www.ovcttac.gov
Grants Grants Management System Help Desk: GMSHelpDesk@usdoj.gov
Grants Management System: https://grants.ojp.usdoj.gov/
Grants Payment Request System: https://grants.ojp.usdoj.gov/gprs
Grant Performance Measurement Reporting: https://ojp.gov/performance/
National Criminal Justice Reference Service: www.ncjrs.gov

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Application Timeline

Solicitation Opened: May 23, 2019
Solicitation Closes: July 8, 2019

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Question Time

To submit a question, use the Q&A Box and select all panelists.

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