Sarah Tone Management Analyst June 26 , 2018 Red, White, Tahoe Blue - - PowerPoint PPT Presentation

Red, White and Tahoe Blue 2018 Outdoor Festival Application

Sarah Tone

Management Analyst June 26, 2018

Red, White, Tahoe Blue 2018 Event

• Annual event in Incline Village, Nevada
• Hosted June 30 and July 4, 2018
• Red, White and Tahoe Blue umbrella of multiple

activities/events and venues in Incline Village, Nevada

• Culminates in fire works show on July 4, 2018 supported

by a military exercise

• Participation at individual events ranges from 300-500

to 10,000 +for daily attendance exceeding 2,500.

• Not a simple small event.

Washoe County Event Application Process

Application

Public Safety

• Site Plans
• Traffic Plans
• Safety Plans

Event as a whole and individual smaller events

Application Approval

Board of County Commissioners

Agency Recommendations for Conditions to ensure public safety

Licensure

Staff Approval

• f Licensure

Ensure all conditions are met as approved

Completed Application Submission Required 90 days prior to event date

2017 2018

March 2018 April 2018

Phase II

Red, White, Tahoe Blue 2018 Application Timeline

May 2018 Application Review Meeting*

Submission

• f 1st

Application 2018 Event

March 20, 2018 * Washoe County hosted an special review meeting between reviewing agencies and the applicant to rectify public safety concerns * * Reviewing Agencies prepared an initial worksheet cross referencing public safety items not addressed in the initial application (103) * * * Reviewing Agencies prepared secondary worksheet with conditions referencing missing public safety items from second application submission (100+ conditions) March 16, 2018

Submission Additional I nformation 2018 Event

March 26, 2018 Submission of 2nd Application for 2018 Event April 11, 2018

Applicant Meeting with Chair, Senior Leadership and Staff March 9, 2018 Applicant Senior Leadership and Staff April 20, 2018 Applicant Senior Leadership and Staff May 4, 2018

March 23, 2018

Conditions Worksheet* *

April 30, 2018 Board of County Commissioners May 8, 2018

Due Date for Complete Application April 1, 2018

I nitial Worksheet* *

BCC Approval

May 8 Board Conditional Approval (103 conditions)

• Conditions for all events completed by June 1, 2018
• Requirement for pre-payment of services
• Requirement for performance securities as a condition
• Possible Issuance of license by June 11, 2018 by

Assistant County Manager, Dave Solaro.

Staff Recommendation

Approval of the application for the fireworks and related activities only for the 2018 Red, White and Tahoe Blue festival contingent upon all required permits and contracts be submitted in a single packet to Washoe County for ultimate approval authority by the County Manager.

Considerations

• Application for the 2018 event was denied
• Conditions for all events completed by June 1, 2018
• Requirement for pre-payment of services
• Remaining Outstanding Items
• Nevada Highway Patrol Permit and Sheriff’s Office

Agreement

• Crane approved and paid contract
• Coast Guard Permit and Fire Permit

Applicant Appeal