Red, White and Tahoe Blue 2018 Outdoor Festival Application Sarah Tone Management Analyst June 26 , 2018
Red, White, Tahoe Blue 2018 Event • Annual event in Incline Village, Nevada Hosted June 30 and July 4, 2018 • • Red, White and Tahoe Blue umbrella of multiple activities/events and venues in Incline Village, Nevada • Culminates in fire works show on July 4, 2018 supported by a military exercise • Participation at individual events ranges from 300-500 to 10,000 +for daily attendance exceeding 2,500. • Not a simple small event.
Washoe County Event Application Process Application Public Safety Application Approval Board of Licensure Staff Approval County of Licensure - Site Plans Commissioners - Traffic Plans - Safety Plans Agency Ensure all Recommendations Event as a whole conditions are for Conditions to and individual met as approved ensure public safety smaller events Completed Application Submission Required 90 days prior to event date
Red, White, Tahoe Blue 2018 Application Timeline Application Review Meeting* March 20, 2018 Applicant Senior Leadership and Staff April 20, 2018 Conditions I nitial Worksheet* * Worksheet* * Applicant Meeting with Chair, March 23, 2018 Senior Leadership and Staff April 30, 2018 March 9, 2018 March April May 2017 2018 2018 2018 2018 Due Date for Complete Application Applicant Senior Leadership and Staff April 1, 2018 May 4, 2018 Submission of 2 nd Application for 2018 Event April 11, 2018 Submission Submission Board of County Phase II of 1 st Commissioners Additional Application I nformation 2018 Event 2018 Event May 8, 2018 March 16, 2018 March 26, 2018 * Washoe County hosted an special review meeting between reviewing agencies and the applicant to rectify public safety concerns * * Reviewing Agencies prepared an initial worksheet cross referencing public safety items not addressed in the initial application (103) * * * Reviewing Agencies prepared secondary worksheet with conditions referencing missing public safety items from second application submission (100+ conditions)
BCC Approval May 8 Board Conditional Approval (103 conditions) • Conditions for all events completed by June 1, 2018 • Requirement for pre-payment of services • Requirement for performance securities as a condition • Possible Issuance of license by June 11, 2018 by Assistant County Manager, Dave Solaro.
Staff Recommendation Approval of the application for the fireworks and related activities only for the 2018 Red, White and Tahoe Blue festival contingent upon all required permits and contracts be submitted in a single packet to Washoe County for ultimate approval authority by the County Manager.
Considerations • Application for the 2018 event was denied • Conditions for all events completed by June 1, 2018 • Requirement for pre-payment of services • Remaining Outstanding Items • Nevada Highway Patrol Permit and Sheriff’s Office Agreement • Crane approved and paid contract • Coast Guard Permit and Fire Permit
Applicant Appeal
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