Roberts Field Improvement Committee July 18 th Meeting Presentation - - PowerPoint PPT Presentation

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Roberts Field Improvement Committee July 18 th Meeting Presentation - - PowerPoint PPT Presentation

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Roberts Field Improvement Committee July 18 th Meeting Presentation Document Updated July 17, 2017 Tuesday, July 18 th Meeting Agenda Public Input Meeting Minutes Approval June 22th, June 25th and July 6th meetings Additional

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SLIDE 1

Roberts Field Improvement Committee July 18th Meeting Presentation Document

Updated July 17, 2017

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SLIDE 2

Tuesday, July 18th Meeting Agenda

  • Public Input
  • Meeting Minutes Approval – June 22th, June 25th and July 6th meetings
  • Additional Planning Information
  • Adjustable Basketball Hoop
  • Emergency Management Garage Use
  • Policies and Procedures for Pond Side Pavilion
  • Pond Dredging Priority
  • Tree Protection Plan Update
  • Site Plan Review
  • Master Plan Budget Update
  • Master Plan Document Review and Discussion
  • Master Plan Vote
  • Board of Selectmen Presentation
  • Playground RFP Preparation
  • Committee Next Steps
  • Review and Vote on July 18, 2017 Meeting Minutes

Meeting Documents: 7/18/17 Meeting Presentation Document Master Plan Recommendation Master Plan Budget Master Plan Site Plan Tree Protection Inventory Document

Meeting Agenda Link

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SLIDE 3

Additional Planning Info: Adjustable Bball Hoop

  • Pro Dunk Platinum: In-Ground Adjustable

Outdoor Basketball Goal Hoop with Regulation- Sized 72 Inch Glass Backboard Adjustable from 5.5 Feet for Home Courts and Institutions

  • $1850
  • Bison Ultimate Adjustable System
  • $3460
  • Budgeted: Gooseneck fixed post and goal
  • $1500 - $2000
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SLIDE 4

Additional Planning Info: Emergency Mgmt

  • Question to Chelmsford Emergency Management: Would you please provide information about

your needs and use of the Park’s garage by completing the attached form and returning it to me at your earliest convenience?

Emergency Management is going to be utilizing the entire garage. Some work will be done over the next few months and we will be moving additional equipment from the Senior center to the garage. Additional funding (if needed will go through the usual budgeting process in the Town. We will be storing portable generators and minimal gasoline, nothing out of the

  • rdinary. I can't commit at this time concerning outside storage. We would like

everything to be stored inside the garage.

Steve Maffetone Director, Chelmsford Emergency Management

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Additional Planning Info: Pavilion Policies

  • Does the Committee Recommend that the DPW

Facilities Division adopt policies and procedures for use of the new Pond Side Multi-Use Pavilion Sized for small band performances?

  • Question to the Town Manager: A resident asked if from your perspective, the Town would be

willing to accept the legal risks of (bandstand) scheduling regulations, and another questioned the legality of any such regulations. “The DPW Facilities Division would need to adopt policies and procedures for the use of the proposed bandstand. These guidelines would address noise levels and decency

  • standards. Town Counsel would review such standards prior to their implementation.”
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Additional Planning Info: Pond Dredging

  • Pond fill is a

growing concern

  • Wetlands

Scientist – Fill will happen exponentially

  • Recommend

addressing in 3-5 years?

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SLIDE 7

Additional Planning Info: Tree Protection

  • 62 trees designated

for protection

  • Yellow = Inventoried

trees not to be removed, and to be protected during construction

  • Red = Inventoried

trees available for removal and not to be protected during construction

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Additional Planning Info: Tree Protection

  • 66 Inventoried Park Trees, 62 Park Trees Designated for Protection

Recommend Protected

In Inv # # GP GPX # # Street eet / / Pro ropert rty Tree S ee Spec ecies es DBH BH Cond. Notes es Map Sprea ead Hei eight Lat. Long. Date te

YES

RFO12 12 Roberts Field Oak Red 26 Good Boundary Line Tree 43 56 60 42° 36.321' 71° 23.462' 1/31/2017

YES

RF045 45 Roberts Field Cherry Black 12 Fair PL 43 25 37 42° 36.296' 71° 23.471' 4/30/2017

YES

RF051 51 Roberts Field Red Oak 7 Good 43 15 20 42° 36.289' 71° 23.462' 4/30/2017

YES

RF054 54 Roberts Field Crabapple 7.5 Poor Historic? Boundary wire in trunk 44 15 20 42° 36.284' 71° 23.464' 4/30/2017

YES

RF056 56 Roberts Field Oak Red 9 Fair 44 27 24 42° 36.281' 71° 23.453' 4/30/2017

YES

RF058 58 Roberts Field Walnut White 12 Fair 44 30 28 42° 36.273' 71° 23.443' 4/30/2017

YES

RF059 59 Roberts Field Walnut White 12 Fair 44 30 41 42° 36.270' 71° 23.439' 4/30/2017

YES

RF060 60 Roberts Field Oak Red 11.1 Good 44 25 45 42° 36.258' 71° 23.437' 4/30/2017

YES

RF061 61 Roberts Field Oak Red 20.1 Good 4x10.3x11.7x12 44 40 58 42° 36.256' 71° 23.436' 4/30/2017

YES

RF062 62 Roberts Field Oak Red 18.7 Good 44 55 79 42° 36.252' 71° 23.430' 4/30/2017

YES

RF063 63 Roberts Field Larch European 9.7 Good 44 25 52 42° 36.246' 71° 23.408' 4/30/2017

NO

RF064 64 Roberts Field Pine White Eastern 9.3 Fair 44 25 30 42° 36.247' 71° 23.418' 4/30/2017

NO

RF065 65 Roberts Field Oak Red 12.1 Good 44 38 53 42° 36.248' 71° 23.414' 4/30/2017

NO

RF066 66 Roberts Field Oak Red 11 Good 44 30 52 42° 36.253' 71° 23.422' 4/30/2017

NO

RF067 67 Roberts Field Maple Red 8.1 Fair 44 25 50 42° 36.249' 71° 23.423' 4/30/2017

YES

RF069 69 Roberts Field Cherry Black 11.5 Good 44 35 47 42° 36.262' 71° 23.358' 4/30/2017

YES

RF070 70 Roberts Field Pine White Eastern 19.4 Good 44 35 45 42° 36.273' 71° 23.332' 4/30/2017

YES

RF071 71 Roberts Field Pine White Eastern 16.1 Good 44 35 45 42° 36.273' 71° 23.333' 4/30/2017

YES

RF072 72 Roberts Field Pine White Eastern 14.2 Good 44 35 45 42° 36.270' 71° 23.343' 4/30/2017

6/30/2017 Roberts Field Master Plan - Protected Tree Inventory

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Inventoried Tree Protection Guidelines

Protect the inventoried trees’ Critical Root Zone (area around the tree trunk that extends outward from the trunk with a diameter of 12 times the diameter of the tree trunk. The tree trunk is measured at a point 4 ½ feet above ground level. It shall be the responsibility of the Towns Site Supervisor to enforce all of these Guidelines during Park Construction. Construction Standards

  • Trees designated for protection will be clearly marked inside construction zones by Consulting Arborist Jim Martin.
  • A protective 5’ snow fence on 5’ metal posts will be installed before any construction work begins. The fence is to remain in place in good

condition and not be removed, even temporarily, until after all construction work is completed and equipment removed from the work site.

  • The fence is to be located completely surrounding the outer margin of the Critical Root Zone.
  • Nothing is to be stored, even temporarily, inside the Root Zone including surplus soil, plant material, supplies, equipment, machinery, tools,

vehicles, fuel, or anything else that could potentially harm the tree.

  • There will be no fires within 100 feet of the Protection Zone.
  • Protection Zone signage is to be weather proof and installed to the fence every 8 feet with a minimum of 2 signs.
  • When there is to be a grade change adjacent to the Critical Root Zone, a trench, located 1 foot outside the protective fence, will be dug by

hand to a depth of 24 inches. The exposed root ends are to be cleanly cut on the side toward the tree with sharp pruning tools. Do not make slanting cuts. The roots are not to be chopped, crushed, ripped, or torn. The roots are not to be allowed to dry out. Cover with moist soil as soon as they are properly cut.

  • If necessary for safety reasons, dead branches over 3 inches in diameter should be removed from the tree before work commences by

properly trained and qualified tree workers in accordance with the Z-133 & A-300 Standards, under the direct supervision of a Massachusetts Certified Arborist.

  • Trees are not to be topped or to have the canopy thinned or reduced.
  • The tree should NOT be fertilized before or during construction but one year or more later if necessary by soil & tissue test.
  • Underground utilities such as water or electrical lines or irrigation pipes are not to be installed by trenching through the Critical Root
  • Zone. If necessary, by boring at a depth of 35 inches or greater under the tree from one side or the other.

Appendix E: Tree Protection Guidelines

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Draft Site Plan Design

7/17/17

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Master Site Plan Notes

7/17/17

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Budget Adjustments

  • Large Pavilion and Garage Storage removed from budget
  • Walking Track surface changed from asphalt to Crusher Fines
  • Some Budget line items moved to existing Town Budgets

Cost estimate provided but not added to budget

  • Outlets at the top parking lot for food trucks $1,000
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Proposed Project Budget

13 DRAFT

  • Master Plan Budget: new expenditure, Town Budget: existing Town budget expenditure
  • Consistent with comparable Chelmsford park project costs (See Appendix H)
  • +22% Low to high budget estimate difference
  • Est. Annual

Master Plan Improvements Low High Low High Low High Maintenance Atlhletic Fields 103,500 $ 136,000 $ 1,050 $ 1,050 $ 104,550 $ 137,050 $ 15% 3,500 $ Natural Playground 392,800 $ 455,350 $ 700 $ 700 $ 393,500 $ 456,050 $ 50% 2,800 $ Pond Side Multi-Use Pavilion 16,300 $ 27,970 $ 350 $ 350 $ 16,650 $ 28,320 $ 3% Exercise Circuit/Walking Track 33,135 $ 36,969 $

  • $
  • $

33,135 $ 36,969 $ 4% Portable Bathroom Facility 4,000 $ 5,000 $ 350 $ 350 $ 4,350 $ 5,350 $ 1% 1,860 $ Hardscape Play Area 17,575 $ 20,175 $ 350 $ 350 $ 17,925 $ 20,525 $ 2% Upper & Lower Parking Lots 13,754 $ 14,490 $ 1,000 $ 6,500 $ 14,754 $ 20,990 $ 2% Engine #3 Driveway Area

  • $
  • $

2,500 $ 2,500 $ 2,500 $ 2,500 $ 0% DPW Parks Garage

  • $
  • $

14,950 $ 22,100 $ 14,950 $ 22,100 $ 2% Park Welcome Area 11,025 $ 12,525 $

  • $
  • $

11,025 $ 12,525 $ 1% Natural Areas of the Park 108,530 $ 140,900 $ 1,200 $ 1,200 $ 109,730 $ 142,100 $ 16% 1,200 $ Safety Improvements

  • $
  • $

24,800 $ 31,200 $ 24,800 $ 31,200 $ 3% 700,619 $ 849,379 $ 47,250 $ 66,300 $ 747,869 $ 915,679 $ 100% 9,360 $ 22% Total Budget Master Plan Budget Town Budget

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Master Plan Document

  • Review and discuss final document recommendation
  • Vote on Final Master Plan Document
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Board of Selectmen Presentation

  • Materials due Wednesday, July 26th
  • Final presentation
  • Who will present and attend Monday July 31st at 7pm?
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Playground Request For Proposal Document

  • Draft Playground RFP Scope information
  • Committee Playground Expectations and Definitions
  • Playground Feature Inventory
  • Recommend to continue Public Process through Park Advisory Board
  • Sample RFP documents
  • Universal Accessibility:

https://www.burlingtonvt.gov/sites/default/files/20160108%20Accessible%20Playground%20RFP.pdf

  • Design Process: http://www.a2gov.org/departments/finance-admin-

services/purchasing/Documents/RFP_933_Document.pdf

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SLIDE 17

Committee Next Steps

  • Present to Board of Selectmen’s July 31st Meeting
  • Materials Due: Wednesday, July 26th
  • Action Items:
  • Update and Complete Master Plan Presentation Document
  • Draft Playground Scope RFP
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July 18, 2017 Meeting Minutes

  • Review and Vote