Renovation Board of Education January 6, 2020 Project Approval - - PowerPoint PPT Presentation

KWS Bear Road Renovation

Board of Education January 6, 2020

Project Approval Status (Local Referendum)

Thank You!

The additional funding for the project was approved by an overwhelming majority

Project Approval Status (SED)

• Renovation Portion

– Submitted to SED, traditional review and approval process

• Initial Engineering review complete, currently responding to their comments
• Initial Architectural Review (Face-to Face), comments received and responses in progress
• Current expectation of final approval in next 4-6 weeks
• Roofing Portion

– Submitted to SED for Third Party Review last week

• Expecting approx. 45 day review period
• Currently exploring bid strategies to include a placeholder should it be necessary

Next Steps

• Bid Preparations

– “Final” review sessions to verify documents are complete (Entire project team comes together) – Finalize bid strategies and selection of alternates for bid protection and potential additional items – Final run at Cost Estimates

• Community and Staff Engagement

– Today’s Phasing conversation – Faculty “Relocation” Committee – Kick off 1/14 – Community Forum – 1/16

Project Phasing

• Initial phasing plan was based upon the completed Smith Rd Renovations

– Multiple Phases – 16 month duration – Multiple Shifts – Swing Space

• Since the beginning, this has been the assumption for Bear Road’s Project
• Current Market conditions have lead us to question these assumptions

What’s Changed

• High Volume of work on the market, several area schools either out to bid or in queue with us
• Statewide lack of construction labor resources, evidenced by our own current roofing projects
• Increased cost of raw materials
• Revisit original phasing plan to align with current market conditions
• Explore alternatives to minimize impacts to student learning and ensure safety

Recommendation

Updated Multi-Phase Plan (4 Phases)

• 32-36 Month Duration
• Relocation likely to impact 3 cohorts, 1 each school year, for 3 school years
• Multiple moves of students and faculty remaining on location

– Possibility of moves during school year to maintain schedules

• Limited Space, conflicts with parking and staging of construction materials
• Maintaining separation of education and construction is complex
• More likely to strain budget and increased potential for cost overruns

Updated Multi-Phase Plan (4 Phases)

Alternative Phasing Plan (2 Phases)

• 24-27 month duration
• Relocation likely to impact 3 cohorts, 2 each school year, for 2 years
• No expectation for students and faculty remaining on location to be displaced in any school year
• Ample Space, no expected conflicts with parking and staging of construction materials
• Maintaining separation of education and construction is less complex
• More likely to be under budget and significantly less potential for cost overruns

Alternative Phasing Plan (2 Phases)

Looking Ahead

• Community and Staff Engagement does not end when the construction begins

– Staff “Relocation” Committee will be actively engaged for the duration of the project – Community Forums will continue as required to collect input and to share critical information – Periodic Updates – Website, letters home, etc. – Safety Briefings and Project Orientation for Students and Faculty, …

KWS Bear Road: Current Floor Plan

KWS Bear Road: Preliminary Site Plan

KWS Bear Road: Revised Floor Plan